Hiring Letter Template

{TODAY’S DATE}

{CANDIDATE NAME}
{STREET ADDRESS}
{CITY, STATE ZIP}

Dear {CANDIDATE’S FIRST NAME}:

On behalf of {COMPANY NAME} I am delighted to offer you a full-time, exempt position as {JOB TITLE} based in our {CITY NAME} office. In your new position, you will report to {HIRING MANAGER’S TITLE}. If you accept our offer, we anticipate that your first day of employment will be {START DATE}. We look forward to welcoming you to the company.

You will receive an annualized base salary of {SALARY AMOUNT}, which will be paid {OCCURRENCE] in accordance with normal payroll procedures.

Benefits
As a regular full-time employee working 30 or more hours per week, you will be eligible to receive all benefits provided to U.S. employees. Your benefits will be effective on your first day of employment. These include benefits such as 401(k) retirement, life and health insurance and other.

There are several conditions of employment at the company of which you should be aware. These are attached as an appendix to this offer letter. These apply to all U.S. employees in the same manner as they will apply to you.

Please feel free to contact your manager or human resources with any questions or concerns you may have regarding this offer, the Company benefits package, REIU plans, or the terms and conditions of your employment. The terms contained in this offer letter supersede all prior oral representations regarding employment.

To officially acknowledge your acceptance of this offer, please sign and date the letter and return to {NAME OF HR PERSON} no later than {DEADLINE}.

We are excited about having you join our team. We are creating a work environment that focuses on quality, innovation, and drive, and hope you’ll be an essential part of it.

Sincerely,

___________________
{Your Name}, CEO

Attachment: Employment Terms and Conditions

I hereby accept the terms of this offer and agree to keep the contents of this letter confidential.

Signature: __________________________

Date: ______________________

Printed Name: {CANDIDATE NAME}

Employment Terms and Conditions

1. At-Will Employment: You should be aware that your employment with the Company is for no specified period and constitutes at-will employment. As a result, you are free to resign at any time, for any reason or no reason. Similarly, the Company is free to conclude its employment relationship with you at any time, with or without cause, and with or without notice. We request that, in the event of resignation, you give the Company at least two-weeks notice.

2. Background Checks: The Company reserves the right to conduct background investigations and reference checks on all of its potential employees. Employment may be rescinded at any time in the event of unfavorable background investigation and/or reference check results.

3. Federal Immigration Law: For purposes of federal immigration law, you will need to provide to the Company documentary evidence of your identity and eligibility for employment in the United States. Please provide such documentation to us within three (3) business days of your date of hire.

4. Conflicting Agreements: We also ask that, if you have not already done so, you disclose to the Company any agreements relating to your prior employment that may affect your eligibility to be employed by the Company or limit the manner in which you may be employed. It is the Company’s understanding that any such agreements will not prevent you from performing the duties of your position and you represent that such is the case. By joining the Company, you agree that, during the term of your employment, you will not engage in any other employment, occupation, consulting or other business activity directly related to the Company’s business, nor will you engage in any other activities that conflict with your obligations to the Company. Similarly, you agree not to bring any third party confidential information to the Company, including that of your former employer, and that in performing your duties for the Company you will not in any way utilize any such information.

5. Compliance with Company Standards: As a Company employee, you will be expected to abide by the Company’s rules and standards of conduct. These are outlined in the Company Employee Handbook, which is distributed and available to each employee.

6. Employee Agreement. As a condition of your employment, you will need to sign and comply with an At-Will Employment, Confidential Information, Invention Assignment and Arbitration Agreement which requires, among other provisions, the assignment of patent rights to any invention made during your employment at the Company, and nondisclosure of Company proprietary information. This agreement specifies the procedures to be followed in the event of any dispute or claim relating to or arising out of our employment relationship. We will need you to sign the Agreement on or before your first day of work.

7. If you join our {CITY} office, your employment will be governed by and interpreted under the laws of the State of {STATE}, without regard to conflict of law principles.