Creating a clear job description is a critical part of finding the right candidate for the position at hand and your company. A clear portrayal of the job that is open can save you a lot of time because you won’t have to sort through as many applications as you would with a less descriptive piece. You need to take the time to create a job explanation that will interest candidates who are qualified for the position. To that end, here is an Accounting Clerk job description sample that you can use to help you write your own outstanding job description.
Accounting Clerk Job Summary
You will be expected to maintain accounting records and databases, while keeping appropriate information confidential. You will work full-time alongside other accounting team members in a supportive, clerical role.
Accounting Clerk Job Responsibilities
- Make copies of and appropriately file accounting records.
- Enter sensitive data into the computer databases as a way of backing up information.
- Compare bank statements with the general ledger to reconcile the statements.
- Run depreciation software program to determine value of depreciable properties.
- Run performance analysis software to verify accuracy of financial reports.
- Calculate interest on bank accounts, credit accounts and loans using spreadsheets and other databases.
- Keep information confidential to protect the value of the organization.
- Assist Certified Public Accountant (CPA) with everyday tasks.
- Stay up-to-date by attending workshops and other educational opportunities.
Accounting Clerk Requirements
- Associate’s Degree
- Prior experience with clerical work, typing and PC use
- Prior accounting experience not necessary, but beneficial
- Ability to use financial software
- Organizational skills and an attention for detail
- Excellent reporting skills
- Strong math skills
- Ability to communicate clearly
- High ethical and professional standards
- Proven track record of dependability and productivity under little supervision
- Ability to interact well with coworkers and clients
ABC Manufacturing has been a leading manufacturing company in America since its establishment in 1959. We strive to provide our customers with top quality products at reasonable prices. Our company was built on family values that we still hold dear today.
What to Include in Your Accounting Clerk Job Description
You have to know what elements are necessary in a job description if you want to be able to write something that will catch the eye of the top talent. Job descriptions can vary. For example, some companies include benefits and salary ranges while others don’t. When it comes to certain details, you have to decide what is right for you, but other elements are a little more mandatory.
• Job Title: Your position should have a clear job title. You want it to be engaging, but more importantly it should give the jobseeker a clear idea of what the job is. That means you should use the title “Receptionist” over “Director of First Impressions.”
• Summary: The summary normally comes right after the job title. It only has to be one to three sentences that highlight the purpose of the position and the main responsibilities.
• Company Description: Including the company’s mission, headquarters location and industry can help give the talent an idea of what to expect from the company. You don’t have to give a really long description, but a little something is good.
• Department and Supervisor: A job description can include a few details about who the direct supervisor is and where the position fits in the hierarchy of the company. For example, if the position is a manager, you would want to let them know how many people they would oversee and who they would report to.
• Job Responsibilities: You only want to include the important responsibilities, not the everyday duties. Try to have five to ten essential functions for the position. You can even let the applicants know how much of their time will be spent doing a certain task. You can also consider having this part broken into two sections: required qualifications and desired qualifications.
• Location: Let the applicant know where they would be working and what sort of travel may be required for the job at hand.
• Call to Action: You want to spur the applicant to do something. You call to action can be as simple as saying “apply today” or “send your resume to.” It doesn’t have to be anything too difficult, but you want to encourage the qualified readers to apply.
• SEO: Finally, you have to think about the keywords that you include throughout your Accounting Clerk job description. Many jobseekers are going to use search engines to find open job postings. That means you have to make sure that your job opening will show up in a search. Search engine optimization (SEO) can help with that.
As you write the description, you want to be sure that you are sharing enough information without creating a short novel that applicants have to read through. That means you have to be concise.
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Writing Your Accounting Clerk Job Description: Dos and Don’ts
Knowing what parts to include is one part of writing a good job description. You also have to consider a few common dos and don’ts to make sure that you get it right:
• Don’t use too many keywords in a job title. You want the length to be under five words.
• Do use abbreviations in job titles when appropriate.
• Do focus the job description appropriately.
• Do create a readable description by using bullet points and other formatting tools.
• Don’t include the salary range until you consult with the company’s policies.
• Do work with current employees to create the most accurate job description possible.
• Do make it clear how the jobseekers can apply and where the job will be located.
Including the right information in the best way will help you attract the top applicants. That means that creating a clear job description will actually make your job of filling an Accounting Clerk position easier.
Best Practices for Writing a Job Description
- Using the above Accounting Clerk job description sample can greatly help you as you set out to write your own job explanation. However, sometimes you have to consider other factors besides the ones laid out in the outline. For those times, you should use the following list of best practices to help you write the description in the right way the first time around.
- Try to use bullets to list qualifications and responsibilities because it adds to the readability of the description. Certain sections, like the company profile or job summary, may not benefit from bullet points.
- Make the application submission easy by clearly indicating how the jobseeker can get in touch with the hiring manager.
- Consider describing the benefits and salary range of the position. However, you should make sure that that is an acceptable practice of your company before you do.
- Be as specific as you can be. This means you should have a clear, informative job title. It also means that you should have specific qualifications, responsibilities and requirements listed. If you’re too vague, you will get a lot more responses from potentially unqualified candidates.
- Keep it short. You don’t want your explanation to get too long. However, you need to marry the idea of being specific and concise. This can be a difficult process, but you have to find the happy medium.
- As you discuss the responsibilities, try to be as direct as possible. Use action-based language to give the applicants a clear idea of what they will have to do if they should get the job.
- Give a clear idea of the company and the company culture. Some workers may like to be micromanaged or may not enjoy family-based companies. If you’re upfront with the views and culture of your company, you will be more likely to get candidates who have the same sort of values.
- Don’t forget to include the location of the job, so the applicants can easily see where they will be expected to work. If there is going to be any travel for the position, you should also make sure to list that information.
- Make sure to include a call to action to have the reader apply for the position. This will help qualified candidates pull the trigger and send in their resume.
Writing an informative job description will help you find the best job candidates. Make sure to use the Accounting Clerk job description sample and the best practices listed above as you create your own unique description.