A job description is the first source of information that can give jobseekers a taste of what your company and the specific opening can offer them. If the explanation is vague and poorly-written, it will likely not attract very many qualified candidates. However, a well-written job description can attract the top talent in the industry and make your job of finding said talent easier.
In order to create this outstanding presentation of information, you have to know what elements to include in your description and how to include them. Should you use an abundance of catchy keywords that will intrigue applicants so they want to learn more? What follows is a well-written Accounting Specialist job description sample that you can use to make writing your own description a little bit easier.
Accounting Specialist Job Summary
In this position you will work with other members of the accounting team to manage the payroll and process invoices. You will work closely with accountants in accounts payable, account reconciliation and general ledger accounting.
Accounting Specialist Job Responsibilities
- Assist in the preparation of the company budget to help meet all financial goals
- Process and organize invoices to ensure bills are paid and received in a timely manner
- Manage and update payroll information to ensure all employees get accurate compensation
- Review ledgers, statements and balance sheets for accuracy
- Record financial information and provide summaries when necessary
- Recommend actions to stop misuse of budget and reduce loss
- Maintain accounts by recording, identifying and verifying financial transactions
- Follow internal accounting procedures and policies to ensure financial security is maintained
- Attend conferences, workshops and other educational meetings to stay up-to-date on new technologies
- Collaborate with others in the accounting department to ensure all financial actions are accurate
Accounting Specialist Requirements
- Bachelor’s Degree in Accounting, Finance or related field
- 2-3 years of experience in accounts payable or accounting
- Technical knowledge of accounting regulations, policies and procedures
- Strong computer skills including accounting databases, Excel and other software
- Detail- and deadline-oriented
- Ability to thoroughly analyze and research information
- Excellent written and verbal communication skills
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What to Include in Your Accounting Specialist Job Description
Now that you know the importance of writing a top quality post, you have to figure out what elements you have to include. What are you looking for in an employee? What information can you include to attract the shining stars of the industry? There are a lot of important questions you have to ask yourself. You should try to include the following key elements as you write your own Accounting Specialist job description.
• Title and Summary: The job title should tell the applicants what sort of position they are applying for. The title should be no more than five words. Try not to use abbreviations unless they are universally known. The summary should only be two to four sentences that highlight the positon, the experiences and the responsibilities.
• Responsibilities: Using action based language, describe the daily duties in five to ten points. This is really the meat of the description. You want to be specific and include the important tasks that they will be expected to do. The more transparent you are here, the more likely you are to find candidates who want this type of position.
• Requirements: This section should go over the skills and experience that the applicant should have. Do they need a degree or related experience? Do you expect the person in this position to be able to make presentations in front of dozens of people? Make sure your upfront about special skills, educational requirements and important experience.
• Conditions: You also want to let the candidates know where this position fits in the structure of the company. Who will they be reporting to and will they have anyone reporting to them? The conditions can also include traveling requirements, work hours and environment of the workspace.
• Company Description: Describing the company does two things. First, it sets your company apart from the other companies offering similar positions. Second, it can help attract employees with similar values and interests as the company.
• General Information: Make sure to include general information about the job. This can include where the position is located, where the headquarters of the company are and if the position is team- or individual-oriented.
• Call to Action: Finally, you want to encourage the reader to apply. This can be done with simple phrases, such as “apply today” or “email the hiring manager your resume.” A call to action can help spur candidates to send in their applications.
Writing a clear Accounting Specialist job description helps ensure that those who read the explanation will see why they want to work for your company.
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Writing Your Accounting Specialist Job Description: Dos and Don’ts
Keep these do and don’t tips in mind, so you can make sure that your description is the best that it can be.
• Don’t create a vague job title, like “Specialist,” instead give it some definition by including other keywords.
• Do include salary information if it is allowed by your company’s policies.
• Don’t forget to include the specific location of the job opening.
• Do make submission easy by providing distinct guidelines on how to submit resumes and contact hiring managers with questions.
• Don’t underestimate the power of a readable format because no one wants to have to decipher a job description.
• Do used keywords to improve your explanation’s search engine optimization (SEO), but try not to go overboard.
Making your description clear with easy to follow application directions will give you a higher chance of actually getting submissions from qualified talent. If you are able to create an informative, concise explanation, your job of finding an Accounting specialist will be easier.
Writing a Job Description Best Practices
- While the above Accounting Specialist job description sample is well-written, occasionally you need to create something without an outline. When that happens, you need to have a clear idea of the best practices for writing this kind of explanation. Use the following best practice tips to ensure you write a job description that will attract the top tier talent.
- Advertise the aspects of your company that make it different from your competitors, such as the values, culture and history. This information will help attract employees with similar values.
- Make the submission process easy by clearly stating how applicants can get in touch with the hiring manager. If the submission isn’t easy, you won’t get as many applicants.
- If you have to create a new job title, make sure it is descriptive. You don’t want a job title that is more than five words, and it should be obvious what kind of job it is from the title.
- Give the candidates a clear picture of the position by using direct language. Include action words to make the responsibility section more engaging and informative.
- Always include specific requirements and responsibilities, so you can eliminate unqualified applicants early in the process. Posting anything too vague will invite a wider variety of applicants to apply.
- Focus on format as you write your job description. You want to create short paragraphs and use bullet points when possible.
- Post specific salary information if you can. Always be sure to check the company policies before you include any information about salary or other benefits.
- Work with employees currently in the department, so you can include the most accurate information possible. This may give you more insight into the day-to-day responsibilities too.
As you work on your own description, you have to use the tools and resources that are available. Looking at the best practices and using the Accounting Specialist job description sample listed above is a great place to start. Do your best to create a rock solid job description from the start, so your task of filling the Accounting Specialist position will be easier.