If you’re a hiring manager or recruiter, you don’t want to spend more time than necessary combing through resumes and drafting emails, so it’s important to nail the accounts receivable clerk job description. If you have a well-written description, you can attract top candidates from the start and make the hiring process that much smoother. To help you, here’s an Accounts Receivable/Payable Clerk job description sample. Use this guideline to help you during the writing and planning process, but feel free to modify the sections and content to match your unique company voice and style.
Accounts Receivable/Payable Clerk Job Summary
You will be responsible for maintaining relievable and payable transaction and working closely with the sales team to obtain accurate revenue invoices. You’ll regularly work with the CFO to manage budget and cash flow related processes.
Accounts Receivable/Payable Clerk Job Responsibilities
- Manage and maintain all aspects of payroll from scheduling to verification.
- Analyze transaction information to identify refunds, delinquent accounts and insufficient payments.
- Prepare and disburse invoices to customers.
- Resolve issues with delinquent accounts through contacting and working with the customer.
- Reconcile transactions with statements.
- Maintain accurate financial record of all receivable transactions, verifications, etc.
- Secure financial data via data backups and security monitoring.
- Offer creative budget, cash flow and other financial solutions as needed.
- Collaborate with the CFO, fellow clerks and other finance department members to maintain company financial health.
Accounts Receivable/Payable Clerk Qualifications
- Bachelor’s degree
- 3+ years of experience as a clerk
- CAPP or CAPA certification
- Excellent written and verbal communication skills
- High attention to detail and organization
- Proficiency with financial software
- Strong independent research ability
Green Dragon National Shoppe has been in the furniture business for 50 years and is the industry leader for affordable, quality furniture. Through our custom shop, we’ve cultivated an uncompromising reputation for excellence and customer satisfaction. However, you’ll still find our furniture in big name stores across the country. We believe the path to happy customers starts with happy employees. That’s why our company culture focuses on crafting long lasting employee relationships as wells as client loyalty.
What to Include in Your Accounts Receivable/Payable Clerk Job Description
What kind of information is appropriate for your Accounts Receivable/Payable Clerk job description? To start, you want to make sure your post is engaging and will appeal to your ideal candidate. You’ll have to choose your words carefully, especially in key areas like the post title and company overview. What are some of the most common and essential elements of a job description for this post?
• SEO: The first stop for many job seekers is the nearest search engine. While you may not need to hire a specialist for your post, incorporate some SEO best practices and enrich your content with top keywords in your niche.
• Title: While you might want to describe your ideal candidate as a “Front End Grandmaster,” he or she probably didn’t type that into the search bar. As potential candidates conduct job searches, they’ll make initial judgments using the title, so you want to be descriptive and eye catching. Instead of “Grandmaster,” try “Senior Front End Developer.”
• Job Summary: You get to write in paragraph form for this section, but that doesn’t mean you should write a full paragraph. Remember, your applicants are spending as much time reading your posting as you do on resumes. With that in mind, keep it concise, informative and use the word “you” over “candidate” or “incumbent.”
• Responsibilities: Don’t focus on just the tasks your new hires will complete, because it’s just not a compelling tactic. Instead, highlight they types of decisions they’ll make, what kind of team they’ll work with and how they’ll contribute to business success.
• Qualifications: Having an Ivy League graduate with decades of experience might sound great, but that is probably a lot more than you need. Revise your qualifications list several times and pinpoint 5-7 must-haves for a candidate that can get the job done and has potential to grow.
• Company Overview: More and more, professionals rank company culture as a top concern when considering job offers and possible positions. Here’s your chance to make a case for your company.
• Call to Action: It goes without saying that if you have an open job posting you want professionals to apply, but you still need to invite candidates into your company. This will end your post on a welcoming note and encourage applicants to make contact.
A compelling and succinct accounts receivable clerk job description will serve to attract top talent to your company as potential hires see the benefits of the position.
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Writing Your Accounts Receivable/Payable Clerk Job Description
As you write your job description, you have to pay close attention to format, even if you have stellar content. Have you ever received a resume or cover letter that was so poorly organized you didn’t want to continue? Potential hires will view your post in the same manner, so make it easy to glean information at a glance as well as upon close inspection. Incorporate these guidelines into your writing process to ensure you have a visually appealing job post:
• Do include the location (city and state) of the position and your offices.
• Do use bullets to make you posting easier to scan.
• Do consider the pros and cons of including salary information and consult with existing company policy.
• Do mention the job type, such as entry-level or senior.
• Do make your submission guidelines as clear and simple as possible.
• Don’t overfill your job description with keywords or buzzwords, as this will make the post seem disingenuous.
• Do include information regarding employee benefit packages if relevant.
Best Practices for Writing a Job Description
- Even if you can write great content without a problem, you’ll still need to tailor your post to what will work best in the job market. This doesn’t mean shying away from your company culture or following a strict outline. However, small things like using action words or bullets can make a huge difference as candidates continue scanning through job databases. Follow these dos and don’ts to add a little extra to your description.
- Don’t use a flat or all-business tone, even if your company culture is on the more serious side. Instead, focus on creating an emotional response. As soon as someone reads your job description, they should get excited at the prospect of working with your company.
- Do be detailed. Avoid throwing out general statements full of buzzwords. Let penitential hires know exactly what they should expect from your company. Conversely, let them know what you want from them.
- Do think like your ideal candidate. What does that person want to hear? As much as possible, align your company with your ideal candidate’s ideal employer.
- Do offer value. Even if you can’t compete with larger companies on benefits and salary, you can still pull top talent away from these corporations. Why? Professionals understand the difference between money now and value later.
- Don’t include miniscule tasks like weekly reports or repetitive data entry. How will you’re the position contribute to the health and effectiveness of the company? Focus on answering that question in the responsibilities section.
- Do your research. Your job description won’t be posted in a vacuum so don’t write it in one. Look around at competitors’ job postings and what their approach is. However, don’t simply copy another company’s style. First, analyze it’s effectiveness and incorporate the best elements into your description.
- Do proofread. Ask colleagues to proofread the description as well just in case you miss a period or an apostrophe. After you’ve done this, repeat the process because typos, while accidental, can detract from your description.