If you’re a hiring manager or recruiter, you don’t want to spend more time than necessary combing through resumes and drafting emails, so it’s important to nail the accounts receivable clerk job description. If you have a well-written description, you can attract top candidates from the start and make the hiring process that much smoother. To help you, here’s an Accounts Receivable/Payable Clerk job description sample. Use this guideline to help you during the writing and planning process, but feel free to modify the sections and content to match your unique company voice and style.
Accounts Receivable/Payable Clerk Job Summary
You will be responsible for maintaining relievable and payable transaction and working closely with the sales team to obtain accurate revenue invoices. You’ll regularly work with the CFO to manage budget and cash flow related processes.
Accounts Receivable/Payable Clerk Job Responsibilities
- Manage and maintain all aspects of payroll from scheduling to verification.
- Analyze transaction information to identify refunds, delinquent accounts and insufficient payments.
- Prepare and disburse invoices to customers.
- Resolve issues with delinquent accounts through contacting and working with the customer.
- Reconcile transactions with statements.
- Maintain accurate financial record of all receivable transactions, verifications, etc.
- Secure financial data via data backups and security monitoring.
- Offer creative budget, cash flow and other financial solutions as needed.
- Collaborate with the CFO, fellow clerks and other finance department members to maintain company financial health.
Accounts Receivable/Payable Clerk Qualifications
- Bachelor’s degree
- 3+ years of experience as a clerk
- CAPP or CAPA certification
- Excellent written and verbal communication skills
- High attention to detail and organization
- Proficiency with financial software
- Strong independent research ability
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Best Practices for Writing a Job Description
- Even if you can write great content without a problem, you’ll still need to tailor your post to what will work best in the job market. This doesn’t mean shying away from your company culture or following a strict outline. However, small things like using action words or bullets can make a huge difference as candidates continue scanning through job databases. Follow these dos and don’ts to add a little extra to your description.
- Don’t use a flat or all-business tone, even if your company culture is on the more serious side. Instead, focus on creating an emotional response. As soon as someone reads your job description, they should get excited at the prospect of working with your company.
- Do be detailed. Avoid throwing out general statements full of buzzwords. Let penitential hires know exactly what they should expect from your company. Conversely, let them know what you want from them.
- Do think like your ideal candidate. What does that person want to hear? As much as possible, align your company with your ideal candidate’s ideal employer.
- Do offer value. Even if you can’t compete with larger companies on benefits and salary, you can still pull top talent away from these corporations. Why? Professionals understand the difference between money now and value later.
- Don’t include miniscule tasks like weekly reports or repetitive data entry. How will you’re the position contribute to the health and effectiveness of the company? Focus on answering that question in the responsibilities section.
- Do your research. Your job description won’t be posted in a vacuum so don’t write it in one. Look around at competitors’ job postings and what their approach is. However, don’t simply copy another company’s style. First, analyze it’s effectiveness and incorporate the best elements into your description.
- Do proofread. Ask colleagues to proofread the description as well just in case you miss a period or an apostrophe. After you’ve done this, repeat the process because typos, while accidental, can detract from your description.
Accounts Receivable & Payable Clerk Job Responsibilities
The job responsibilities section of your accounts receivable & payable clerk job description is where the applicant will look to learn about what you expect as far as job performance. In this section, you need to list the essential functions of the job, giving applicants a clear idea of what they will do each day. You can leave out minor tasks or those that may only occur periodically. Instead, focus on providing a good glimpse into the daily accounts receivable & payable clerk job responsibilities.
Keeping this section concise and informative is the goal. You do not want to overwhelm the applicant by listing too many duties, so keep it around 6-8 different tasks. For a succinct accounts receivable & payable clerk job description, keep each point focused on only one duty or task. Use action verbs to start sentences and draw attention to the main point. Remember this should be the meatiest section of the job description, but that doesn’t mean it should go overboard. Provide enough information to give a concise image of what this job entails without listing every single detail.
Here are some examples of how this section might look:
- Collects on delinquent accounts by contacting customers
- Verifies account accuracy through reconciliation
- Pays invoices after verifying information and obtaining payment authorization
- Prepares financial reports on all accounts payable and receivable
- Follows internal accounting control to maintain security of information
Accounts Receivable & Payable Clerk Job Specifications
The job requirements section of your accounts receivable & payable clerk job description may be short, but it plays an important role. You do not want to waste your time looking over resumes of people not qualified for the job, and job applicants do not want to waste their time by applying to such jobs. The accounts receivable & payable clerk job specifications you list in your job description will help avoid such issues because you will lay out the exact hiring requirements a person must meet.
You can include preferred qualifications in the list, but make sure to distinguish them from the required qualifications. You do not want to push away those applicants who have all the required qualification but lack some of the preferred ones. Also, try to include skills you desire in an applicant. Arrange the list so the most important qualifications come first, though. This section of the accounts receivable & payable clerk job description needs to be comprehensive, especially if there are specific degrees or skills an applicant must have. You don’t want to overwhelm, but you do need to make it clear what you are looking for in an applicant.
Here is an example of a job specifications list for this position:
- High school diploma or equivalent
- Strong computer skills in MS Office
- Excellent customer service skills
- Professional appearance