Your accounts receivable department is vital to your operations, because receivables specialists do the work of collecting, processing and recording payments and other financial transactions. When you are getting ready to write an accounts receivable specialist job description, you want to make sure you emphasize the opportunities you can provide for the right candidate.
While you are sharpening the copy to appeal to applicants, you also want to make sure it is clear about the skills and core traits you value in an applicant. These specialists should be familiar with the necessary software and have an associate’s degree or better in the field.
By making it clear that you need detail-oriented people to make their own professional schedules to deliver the reports you need on time, you can empower applicants. That allows you to write the accounts receivable specialist job description that brings you the right candidate.
Accounts Receivable Specialist Job Summary
Our organization is looking for an accounts receivable specialist to handle the processing of all incoming and outgoing payments. You will deliver monthly and quarterly reports on revenues while building customer relationships that tighten payment times through positive outreach. Because we value experience, you will have the opportunity to create your own schedule to reach the core goals and turn over deliverables on time, making this a very flexible position for those who can hit the delivery deadlines every time. If you are precise and organized professional seeking the flexibility to work from home, this position could be an ideal fit, and there is room to grow into a leader as our operation expands and additional specialists are needed.
- Use accounting software to coordinate all bookkeeping and reports for the company, delivering reports in an accessible file format but maintaining detailed records in standard financial management software
- Check all figures, postings and entries for accuracy, including those entered by the specialist and data entered by clerks or contractors
- Record, classify and summarize all records to deliver monthly and quarterly reports in a timely manner
- Oversee the submission of all expense and earnings reports to the tax accountants and their support specialists in time for quarterly tax processing
- Calculate all debits, credits and account totals within specialized accounting software on an ongoing basis to maintain accurate records
- Code all documents according to company procedures to make them accessible and easy to index throughout the organization’s IT infrastructure
- Match all order forms, invoices, requisitions and receipts to properly record all transactions and to provide the verification necessary for follow-through in other duties
Job Skills & Qualifications
- 3 years of experience in an accounts receivable department
- An associate’s degree in a business-related field
- Knowledge of financial management software
- Certified Public Accountant status
- Bachelor’s degree in accounting
- 5 years of experience in an accounts receivable department
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Accounts Receivable Specialist Job Responsibilities
The accounts receivable specialist job responsibilities section provides a comprehensive list of duties for the position. It is key to spend time crafting the accounts receivable specialist job description in a manner that is easy to read and informative. Accounts receivable specialists provide particular functions within a larger accounting or finance department. Detail the specific tasks and responsibilities to help jobseekers understand core expectations before interviewing for a position.
Easy-to-read bullet points give the jobseeker a realistic overview of the position’s responsibilities. Use action verbs to describe the duties of the position. In an accounts receivable specialist job description, leave out any general office tasks such as responding to email or attending meetings. Listing every single detail of the role is not necessary. Instead, focus on the essential responsibilities for the accounts receivable specialist. The description should include 6-8 bullet points.
Below is a list of responsibilities and duties for an accounts receivable specialist:
· Prepare financial reports on a monthly, quarterly and annual basis· Edit and proofread balance sheets, profit and loss reports and other documents for accuracy· Make collection calls and send invoices to customers and vendors who have a balance· Process and post daily deposits and handle incoming mail· Ensure that ledgers have the correct invoice number, billing address and contact information· Escalate any billing discrepancies and problems to management
Accounts Receivable Specialist Job Specifications
In an accounts receivable specialist job description, listing out the essential requirements gives jobseekers an understanding of the skills they need to be successful in the role. The accounts receivable specialist job specifications detail the required skills and abilities. Providing an accurate list of the hard and soft skills needed for role helps to find the best candidate for the company.
It is a good idea to meet with the hiring manager or committee before writing the job requirements section. Make sure to add the relevant qualifications in this list to attract the best fit for the role. Use bullet points to organize essential and preferred job requirements. Jobseekers rely on easy-to-read specifications to determine if they are a fit for the work responsibilities. Hiring managers depend on the qualifications to remove candidates from running if their skills are not a match. Send a copy of your accounts receivable specialist job description to the hiring manager or committee for any final edits.
Here are the sample requirements for the accounts receivable specialist role:
- High school diploma or associate’s degree
- Familiarity with industry accounting software and Microsoft Office Suite
- Solid knowledge of bookkeeping, accounting and finance principles
- Outstanding attention to detail and organizational skills
- Ability to engage in written and oral communication with colleagues, supervisors, customers and vendors
- Excellent follow-through capabilities