Writing a great job description is an essential piece of recruiting the top talent for your company. It is a communication mechanism that defines the responsibilities and duties of a job and the qualifications necessary for success in the position. It is also the framework on which job seekers determine interest in working for your company and make the decision to apply. To ensure that you don’t spend hours sorting through unqualified resumes, use clear and concise language to represent the actual duties, responsibilities, and job specifications accurately, such as those included in the Accounts Receivable Supervisor job description sample.
Accounts Receivable Supervisor Job Description Sample
To help you create a great job description that will attract top talent, we have included a sample Accounts Receivable Supervisor job description below.
Accounts Receivable Supervisor Job Summary
You will be tasked with supervising the accounts receivable staff, resolving late or skipped payments, updating financial records, and collecting the revenue generated by processing all invoices. You will also oversee the day-to-day operations and strategic goals of the accounts receivable cycle through management, maintenance, implementation, and design of all accounts receivable business procedures and functions for the entire accounts receivable collection process. This position reports directly to the Controller.
Accounts Receivable Supervisor Job Responsibilities and Duties:
- Maintain accurate records and control reports
- Manage collection activities such as negotiating with past-due accounts, referring account to collection agencies, and sending follow-ups
- Communicate and explain work procedures to subordinates
- Ensure that operational criterion is reflected in the accounts receivable functions
- Update receivables by monitoring and coordinating all processing performed on orders that are delivered daily including transactions such as bank remittances
- Monitor expenditures and implement corrective steps by identifying significant variances
- Assist in the financial planning with the help of cash forecasting
- Contribute the essential information to adhere to the strategic goals of the company
- Direct and lead the work of others in the department
- Maintain company confidentiality at all times
Accounts Receivable Supervisor Qualifications and Skills
- Bachelor’s degree in finance or related field
- 3-5 years of experience in collections and credit
- Superior spreadsheet skills and a working knowledge of Microsoft Excel
- Prior background in an accounts receivable position
- Ability to exhibit composure, patience, and confidence when facing difficult situations
- Self-starter with a proven track record of multi-tasking abilities
- Expertise with various types of accounting software platforms
- Excellent verbal and written communication skills
- Highly skilled and proficient at verifying financial or transactional data
HGA Portfolio Management has been serving the needs of customers since 1990. We offer exceptional financial and accounting management using robust technology, experienced team of experts to provide scalability, operating efficiency, servicing excellent, and an ability to focus on core business objects. Our diverse client base allows us to enjoy a high retention rate and tailor our suite of services to the unique needs of each customer.
Accounts Receivable Supervisor Job Responsibilities
If you remember the last time you went job hunting, you may remember sidelining poorly written or overly sparse job advertisements as a last-ditch possibility — if you didn’t pass them over outright. A dull, badly crafted job description can turn off potential jobseekers at best, and come across as sketchy at worst. When writing an accounts receivable supervisor job description, remember that the listing represents your company to potential candidates. As eager as jobseekers are to make an impression on you, you should be equally focused on the impression you’re leaving on them.
With that in mind, you should write your accounts receivable supervisor job description in a clear tone that provides an honest, easily understandable overview of exactly what the job functions are. Jobseekers want to know what they’ll be accountable for, without ambiguity and in the most comprehensible terms possible. Your best bet is to write out a list of job duties in bullet format, using action verbs and brief, high-level descriptions to cover the most relevant points of the role.
Here’s an example of how to write compelling accounts receivable supervisor job responsibilities:
- Define, develop and implement collections and accounts receivable policies and procedures
- Monitor account status and follow up on delinquent payments
- Negotiate payments and payment schedules with customers and vendors
- Oversee forecasting, reporting, expense tracking and budget contributions
- Build the accounts receivable department through strategic recruitment efforts
Accounts Receivable Supervisor Job Specifications
Ambiguity in a job description can derail your efforts to develop a quality talent pool. Unless you enjoy weeding through thousands of unqualified candidates to find the one or two with the experience you need, you should flesh out your accounts receivable supervisor job description with a list of job specifications. This list may be short, but it’s critical in setting out the minimum requirements an applicant needs to qualify for the job. Including this list can not only turn away unqualified applicants, but also encourage qualified applicants who might have previously doubted if they were the right fit.
To write the job specifications for your accounts receivable supervisor job description, start with a complete list of everything that makes up an ideal candidate. Don’t hold back; make the list as long as you want to. Then review it and cross off everything that may just be a personal preference but not essential to perform well in the job. Take what remains and give it another review, then determine what’s absolutely required versus what would be a helpful bonus. Your final specifications should include no more than five or six bullets that detail top priorities, with special attention to mandatory requirements.
Try these sample accounts receivable supervisor job specifications:
- Accounting certification from an accredited institution
- Minimum Bachelor’s degree or equivalent experience
- Experience with Fortune 500 organizations
- Skill in developing accounting controls from scratch
- Expert in Xero, Ecount ERP and FinancialForce Accounting