Writing a great job description is an essential piece of recruiting the top talent for your company. It is a communication mechanism that defines the responsibilities and duties of a job and the qualifications necessary for success in the position. It is also the framework on which job seekers determine interest in working for your company and make the decision to apply. To ensure that you don’t spend hours sorting through unqualified resumes, use clear and concise language to represent the actual duties, responsibilities, and job specifications accurately, such as those included in the Accounts Receivable Supervisor job description sample.
Accounts Receivable Supervisor Job Description Sample
To help you create a great job description that will attract top talent, we have included a sample Accounts Receivable Supervisor job description below.
Accounts Receivable Supervisor Job Summary
You will be tasked with supervising the accounts receivable staff, resolving late or skipped payments, updating financial records, and collecting the revenue generated by processing all invoices. You will also oversee the day-to-day operations and strategic goals of the accounts receivable cycle through management, maintenance, implementation, and design of all accounts receivable business procedures and functions for the entire accounts receivable collection process. This position reports directly to the Controller.
Accounts Receivable Supervisor Job Responsibilities and Duties:
- Maintain accurate records and control reports
- Manage collection activities such as negotiating with past-due accounts, referring account to collection agencies, and sending follow-ups
- Communicate and explain work procedures to subordinates
- Ensure that operational criterion is reflected in the accounts receivable functions
- Update receivables by monitoring and coordinating all processing performed on orders that are delivered daily including transactions such as bank remittances
- Monitor expenditures and implement corrective steps by identifying significant variances
- Assist in the financial planning with the help of cash forecasting
- Contribute the essential information to adhere to the strategic goals of the company
- Direct and lead the work of others in the department
- Maintain company confidentiality at all times
Accounts Receivable Supervisor Qualifications and Skills
- Bachelor’s degree in finance or related field
- 3-5 years of experience in collections and credit
- Superior spreadsheet skills and a working knowledge of Microsoft Excel
- Prior background in an accounts receivable position
- Ability to exhibit composure, patience, and confidence when facing difficult situations
- Self-starter with a proven track record of multi-tasking abilities
- Expertise with various types of accounting software platforms
- Excellent verbal and written communication skills
- Highly skilled and proficient at verifying financial or transactional data
HGA Portfolio Management has been serving the needs of customers since 1990. We offer exceptional financial and accounting management using robust technology, experienced team of experts to provide scalability, operating efficiency, servicing excellent, and an ability to focus on core business objects. Our diverse client base allows us to enjoy a high retention rate and tailor our suite of services to the unique needs of each customer.
What to Include in Your Accounts Receivable Supervisor Job Description
You might wonder how much to include when you are writing an Accounts Receivable Supervisor job description. Just consider it a snapshot of the job. It needs to describe concisely and accurately the responsibilities and tasks that the job requires and show the key qualifications that underlie superior performance. The style and format for writing job descriptions is not a complex process, but it requires following a basic template that includes particular components. The basic elements of a good job description include:
• Title and Summary – The job title should correctly indicate the nature of the work. Make sure to include the level of the position, such as entry, senior, or lead. The summary illustrates the primary purpose for and function of the position with detailed task descriptions. It should also provide an overview of the job and introduce the responsibilities section.
• Responsibilities and Requirements – Next, list each job responsibility starting with a present tense action verb to define each area of accountability in action terms. Include the minimum knowledge, skills, expertise, and abilities that are required to perform the job. Be precise and realistic about the essential requirements.
• Company Information – Job seekers will consider your job description to decide if they can see themselves working for your organization. They will determine if they identify with the company mission statement and if the corporate culture aligns with their style.
• SEO – When someone begins searching for a job, the relevant search phrases and terms they use on popular search engines such as Google, Yahoo, and Bing should display in your job description. Make sure that your content is full of top keyword phrases. The majority of candidates views only the first page of search results, making optimizing your job description for keyword searches crucial to being noticed.
• Call to Action – Encourage job seekers to take action and apply for the position. Use relevant calls to action such as send us your resume, apply now, or any other appropriate phrases that motivate an applicant to apply.
A precise, clear Accounts Receivable Supervisor job description ensures that any applicant who sees it can easily understand the advantages of working for your company.
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Writing Your Accounts Receivable Supervisor Job Description: Dos and Don’ts
Once you finish writing your job description, follow these simple dos and don’ts to ensure that you have everything correct.
• Do structure sentences in classic verb and object explanatory phrases.
• Do ensure that the requirements relate to how and why the job is done.
• Don’t use biased terminology.
• Do omit unnecessary words for an easy-to-understand description.
• Do use the present tense of verb.
• Don’t use adjectives or adverbs that are subject to interpretation.
• Do keep each statement in the job description crisp and clear.
• Do avoid arbitrary requirements that are difficult to validate.
• Do include the job location.
• Don’t include salary range if it is against company policy.
The simpler the process is to submit a resume and get questions answered, the more likely you are to attract the right people to work for your company. The objective is to make your job of hiring the right individual for an Accounts Receivable Supervisor position easier by posting a clear job description.