If you truly want to hire the right individual for your company, you have to be sure to write a good job description. Without a high quality description, you may find yourself sorting through resume after resume just to find individuals who are actually qualified for the position you are trying to fill. A well-written description will clearly inform applicants about the position and what is required of them should they get the job. If you want to have an easier time finding high quality candidates, you need to take the time to write an outstanding job description right away. Use this Assistant Manager job description sample to help you write your own position explanation.
Assistant Manager Job Summary
You will be expected to assist in the day-to-day running of the office. Scheduling, resolving disputes between employees and making innovative changes will be a major part of your job responsibilities. You will have to work closely with the manager, the employees you supervise and customers.
Assistant Manager Job Responsibilities
- Supervise employees to ensure company is represented well
- Assign tasks to employees to keep business running smoothly
- Create working schedule so employees know when they have to work
- Recruit, interview and train new employees by focusing on necessary skills for the job
- Assist customers if they have concerns, questions or complaints to keep them happy
- Motivate employees to succeed and improve in order to bring customer service to a higher level
- Explore opportunities to add value to the job and recommend changes to the manager
- Assist manager as necessary
- Stay up-to-date on industry by reading publications, taking advantage of educational opportunities and maintaining personal networks
- Make orders to ensure office is always properly stocked
Assistant Manager Job Requirements
- Bachelor’s Degree in Business Management or related field
- 1-3 years of related experience in management
- Strong written and verbal communication
- Ability to evaluate business and financial indicators
- High quality organizer and problem solver
- Strong project management skills
- Ability to build constructive and effective relationships with employees and customers
- Proven leaderships and motivation skills
- Foster teamwork
Sales Offices Incorporated has been serving the New England area since its inception in 1970. We strive to provide our customers with top-quality service and knowledgeable answers to their questions. We expect all of our employees to represent the company well in their interactions with our customers and the public. Our biggest company goal is to stay reliable and relevant in the industry.
Best Practices for Writing a Job Description
- If you need an outline for writing your post, the above Assistant Manager job description sample can help you greatly. However, you have to make sure to add information that is relevant to your position. This means that you have to be aware of some job description writing best practices to make sure that you are including the most pertinent information in an informative way.
- Ensure that your post is highly readable by using bullet points and short paragraphs throughout. Many jobseekers lead busy lives, so your description has to be easy to skim to attract qualified candidates.
- Always be as specific about job responsibilities and requirements. This will help you have an easier time finding candidates who are qualified for the work.
- Make your responsibilities section more engaging and direct by using action-based language. Consult with an employee who currently works in the department to ensure you are completely accurate in your description.
- Include clear contact information. You want it to be easy for applicants to apply to the opening.
- Create a clear job title. Otherwise you may find that people don’t know what sort of position you are trying to hire for.
- Show off the company values and culture in order to attract employees with similar values. This will help ensure you find a candidate who will be a good fit in your company.
- Include information about benefits and the salary range. This will make your job post more competitive.
- Give the applicants a clear idea of who they’ll be working with should they get the job. Let them know who their direct supervisor will be, the employees they’ll supervise and anyone else who they’ll have to work with on a regular basis.
Make sure to use the Assistant Manager job description sample to help you create your own outstanding position explanation. Including the right kind of information will help you find employees who are capable and a good fit. Take the time now to write an informative description, so you can find a high quality candidate who will help your business flourish.
Assistant Manager Job Responsibilities
The job responsibilities section is the place where you really outline the details of the job. It’s also where jobseekers will look when determining whether they can see themselves in the position, so make this section the meatiest part of your assistant manager job description. When you’re clear about daily expectations, you’re more likely to hear from candidates prepared to fulfill and exceed those expectations.
What is the best way to structure the summary of responsibilities in your assistant manager job description? Since the information you communicate is so crucial, you should provide a bulleted list with no more than eight and no fewer than six items. A bulleted list is something candidates can easily read, and starting each point with a strong action verb makes the job duties simpler to visualize.
Here are some examples of assistant manager job responsibilities that would work well:
- Delegate tasks according to employee skill, availability and position
- Implement workflow enhancements to improve productivity and efficiency
- Assist manager in training new hires, monitoring employee performance and recommending promotions
- Perform other duties as assigned by manager
- Maintain shift schedules
- Record and analyze customer satisfaction data
- Respond to customer complaints via email, phone or in person
Assistant Manager Job Specifications
With the most extensive part of your assistant manager job description complete, you may consider breezing through the qualifications and skills section. However, remember that this section is your best opportunity to weed out both underqualified and overqualified applicants. When a new high school graduate, for example, sees that you require a bachelor’s degree, he or she won’t clog your inbox with a resume you would end up just discarding.
If you’re unsure what the company needs in an assistant manager, contact the hiring coordinator or a supervisor for a quick consultation. By checking with someone more authoritative on the position’s requirements, you’ll be able to enhance your assistant manager job description with accurate information regarding candidate must-haves versus desirable skills. Don’t sell yourself short; be confident in listing skills and qualifications that are most important to your company, even if it might limit the number of applications you get. Those applications are likely to be of higher quality.
What follows are some examples of assistant manager job specifications:
- Bachelor’s degree required
- Experience working in an assistant manager role or managing small groups of 4+ employees
- Strong interpersonal skills
- Efficient and diplomatic communicator, both in speech and in writing
- Proficient in spreadsheet software and content management systems