If you truly want to hire the right individual for your company, you have to be sure to write a good job description. Without a high quality description, you may find yourself sorting through resume after resume just to find individuals who are actually qualified for the position you are trying to fill. A well-written description will clearly inform applicants about the position and what is required of them should they get the job. If you want to have an easier time finding high quality candidates, you need to take the time to write an outstanding job description right away. Use this Assistant Manager job description sample to help you write your own position explanation.
Assistant Manager Job Summary
You will be expected to assist in the day-to-day running of the office. Scheduling, resolving disputes between employees and making innovative changes will be a major part of your job responsibilities. You will have to work closely with the manager, the employees you supervise and customers.
Assistant Manager Job Responsibilities
- Supervise employees to ensure company is represented well
- Assign tasks to employees to keep business running smoothly
- Create working schedule so employees know when they have to work
- Recruit, interview and train new employees by focusing on necessary skills for the job
- Assist customers if they have concerns, questions or complaints to keep them happy
- Motivate employees to succeed and improve in order to bring customer service to a higher level
- Explore opportunities to add value to the job and recommend changes to the manager
- Assist manager as necessary
- Stay up-to-date on industry by reading publications, taking advantage of educational opportunities and maintaining personal networks
- Make orders to ensure office is always properly stocked
Assistant Manager Job Requirements
- Bachelor’s Degree in Business Management or related field
- 1-3 years of related experience in management
- Strong written and verbal communication
- Ability to evaluate business and financial indicators
- High quality organizer and problem solver
- Strong project management skills
- Ability to build constructive and effective relationships with employees and customers
- Proven leaderships and motivation skills
- Foster teamwork
Sales Offices Incorporated has been serving the New England area since its inception in 1970. We strive to provide our customers with top-quality service and knowledgeable answers to their questions. We expect all of our employees to represent the company well in their interactions with our customers and the public. Our biggest company goal is to stay reliable and relevant in the industry.
What to Include in Your Assistant Manager Job Description
Before you can write a quality job description, you have to know what elements to include. You want to include enough information about benefits, responsibilities and requirements, so you will only get applicants who are willing and able to do the necessary work. There are a number of important sections you should always try to include in your Assistant Manager job description.
• Job Title: The job title should be straightforward, have keywords and be no longer than five words. You want the title to be engaging, but you don’t want it to be vague. Calling the position “Communications Ambassador” is just confusing and doesn’t tell the applicants what you’re hiring for.
• Job Summary: You need to set a clear tone for the job. Giving a short two to four sentence summary about the important responsibilities and team members can help the busy applicants quickly get an understanding of the job being advertised.
• Responsibilities: You should work with employees currently in the department, so you can use current responsibilities. Make sure that you include tasks that will have to be done on a regular basis rather than tasks that will be done only every once in a while. Use action-based language to make this section more engaging. When possible, you should give a responsibility and then a benefit of doing that task. For example, you could include, “Assign tasks to employees to keep the business running smoothly.”
• Requirements: You also have to let the applicants know what qualifications you expect in a candidate. What education do you want? Should they have prior experience in a certain field? What important skills will make this job easier? Make sure to always list mandatory requirements and any preferred qualifications.
• Company Profile: Part of the job description should also let the candidates know what sort of company they would be working at should they get the job. The company profile should highlight the culture, mission and location of your business. Including unique details can make your company an appealing place to work.
• Call to Action: Adding a call to action at the end of the job description can help encourage potential applicants to send in their resume. Your call to action can be as simple as “send us your resume and your questions.”
Including enough information on your Assistant Manager job description will ensure that you can attract qualified candidates. There are other important job description components you need to know if you want to be able to write a standout position explanation.
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Writing Your Assistant Manager Job Description: Dos and Don’ts
Keep these easy do and don’t tips in mind to ensure that you are sharing the right kind of information throughout your job opening post.
• Do use keywords to make your post easy to find through search engines.
• Don’t include salary or benefit information until you make sure it is allowed by your company’s policies.
• Do include the location of the position and whether or not travel is required for the job.
• Don’t forget to make the application a breeze by including clear submission guidelines.
• Do give your post a clear focus by defining the position you are advertising.
• Do feel free to use abbreviations in job titles, but only if the abbreviations are universally known.
Having adequate details throughout your position explanation will make it more appealing to qualified candidates. Your description can also deter those unqualified jobseekers from applying. All-in-all this means that your job of finding a standout worker for the open position will be easier if you take the time to create a well-thought out and informative job description.
Best Practices for Writing a Job Description
- If you need an outline for writing your post, the above Assistant Manager job description sample can help you greatly. However, you have to make sure to add information that is relevant to your position. This means that you have to be aware of some job description writing best practices to make sure that you are including the most pertinent information in an informative way.
- Ensure that your post is highly readable by using bullet points and short paragraphs throughout. Many jobseekers lead busy lives, so your description has to be easy to skim to attract qualified candidates.
- Always be as specific about job responsibilities and requirements. This will help you have an easier time finding candidates who are qualified for the work.
- Make your responsibilities section more engaging and direct by using action-based language. Consult with an employee who currently works in the department to ensure you are completely accurate in your description.
- Include clear contact information. You want it to be easy for applicants to apply to the opening.
- Create a clear job title. Otherwise you may find that people don’t know what sort of position you are trying to hire for.
- Show off the company values and culture in order to attract employees with similar values. This will help ensure you find a candidate who will be a good fit in your company.
- Include information about benefits and the salary range. This will make your job post more competitive.
- Give the applicants a clear idea of who they’ll be working with should they get the job. Let them know who their direct supervisor will be, the employees they’ll supervise and anyone else who they’ll have to work with on a regular basis.
Make sure to use the Assistant Manager job description sample to help you create your own outstanding position explanation. Including the right kind of information will help you find employees who are capable and a good fit. Take the time now to write an informative description, so you can find a high quality candidate who will help your business flourish.