MightyRecruiterAny organisation trying to recruit a new operations construction manager will know that the first task is to write an advert which will appeal to potential candidates. A large part of the advert will be the job description, and with more than 45% of organizations noting that they have had to change the job descriptions they are using after failing to find suitable applicants for an advertised role, it pays to get it right first time.
Recruiting is costly and time-consuming even when it goes well, so it pays to maximise your chances of attracting qualified applicants by using our operations construction administrator job description template.
With job hunters being able to access thousands of adverts on mobile devices, at home on their computers and, for some, still in traditional print media, it is more important than ever to distinguish your advert from the swathes of others.
Operations Construction Administrator Job Description Template
Job Summary:
As Operations Construction Administrator, you’ll be a key contributor to the Operations team, processing expense reports and providing administrative support to the region’s operations organization. You’ll need to have excellent communication skills to thrive at our company, as well as a strong attention to detail, a mastery of Microsoft Excel (or a related software), and the ability to perform independently in a fast-moving environment. You’ll work alongside general superintendents, project managers, field engineers, and field crews, performing a wide variety of administrative tasks to leverage their time, with the focus primarily being on planning, supervision, and technical installation activities. This position reports into the VP of Operations.
Job Responsibilities:
- Coordinate communications and information with the operations team, and offer suggestions on cost-effective solutions when necessary.
- Assemble and organize project maps, logs, and any other additional information required for review of new projects by project managers, field engineers, and general superintendents.
- Utilize Microsoft Excel spreadsheets to organize and track installation data for use by field operations.
- Provide administrative support to general superintendents, project managers, and field
- Provide administrative support to the field crews.
- Establish and implement organizational structures and office procedures as needed, and according to established guidelines.
engineers to leverage their time for planning, supervision, and installation support.
Job Skills & Qualifications:
Preferred:
- Experience working in construction industry a plus
- Organized and detail-oriented, with willingness to learn
Required:
- Bachelor’s degree in Business Administration or equivalent
- Minimum 1-3 years of administrative experience
- Microsoft Office knowledge, with substantial experience in Excel and database systems
What to Include in a Winning Operations Construction Administrator Job Description Template
Writing a well-crafted advert is not just about conveying information, it’s about presenting a candidate with an opportunity and helping them to envisage the benefits to them of applying for the role.
Using the operations construction administrator job description template to help you, it’s easy to create an advert that will engage job seekers and one way of doing this is to divide your text into four distinct sections which are easy to read and understand:
Job Summary: The very first thing that a job seeker will read as they scroll through job adverts is the job title, so make sure this is as detailed as you can make it and described the role clearly using keywords where possible. Then given an outline of the role and its place within the company structure to give applicants an overview of how the job fits into the bigger picture.
Duties and Responsibilities: Whatever your operations construction administrator will be expected to do, focus on the challenge that the role provides, the people that the successful applicant will work with and the company culture that they will be able to enjoy.
Skills: If the successful candidate will need to have experience of particular software or should ideally have a second language, then present this information as a bulleted list of ‘required’ and ‘preferred’ skills. You can see that this works well in the operations construction administrator job description template, allowing job seekers to see if they are qualified immediately.
Company Overview: Getting qualified applicants to apply is the main goal of this exercise, so this is your chance to convince them that they want to work for you. Use all the tools at your disposal, including any promotional materials you may have, and mention awards or accolades that might set your business apart from the competition.
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Operations Construction Administrator Job Description Writing Do’s & Don’ts
- Do make sure you’ve included details of the salary as well as any employee perks and benefits.
- Don’t try and stuff too much information into your job description – keep it simple and clear and focus on the main elements of the role.
- Do include details of any training packages that will be available to the successful candidate or schemes that could help them progress their career.
- Don’t refer to ‘the successful candidate’; instead speak directly to potential applicants using ‘you’ and ‘you’re’ to make them feel as though they are already being welcomed onto your team.
- Do use the ideas in the operations construction administrator job description template to describe how the role fits into the wider organisation.
- Don’t underestimate the power of images, video and even audio when it comes to showing applicants the benefits of working for you.