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60 seconds – surprisingly, that’s how long job hunters devote to reading job descriptions. In that short amount of time, they try to determine whether the position is a good match for their desires, abilities, and experience.
That’s why it is crucial to make your Payroll Supervisor job description jump off the page and convince viewers that this job is must be applied for over all other competing jobs. The content needs to quickly grab their attention while concisely detailing the major responsibilities of the payroll director job.
The most effective way is to start your description with a job summary section that will announce the benefits and perks the applicant will receive from the Payroll Supervisor position. Don’t just repeat the job duties; keep the description candidate-centric. This should translate into more attention and applications.
Or, if you prefer, you could use the payroll supervisor job description template below and the accompanying tips to quickly write your own exceptional content.
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Payroll Supervisor Template
Job Summary:
The Payroll Supervisor is responsible for the day to day operations of the Payroll department. Customer service, both internal and external, supervision of daily department operations, and adherence to company policy and controls are the primary responsibilities of this position. Under the general direction of the payroll manager the Payroll Supervisor supervises the day-to-day activities of the payroll staff to provide for the effective operation of the bi-weekly payroll system, which serves all entities in the Northern California Region. This position assumes duties of manager as needed. We offer a generous benefits package that includes comprehensive medical and dental insurance, 401(k) plan with employer contribution, flexible spending accounts, company-paid life and disability insurance along with three weeks paid vacation, 11 paid holidays and ten sick days
Job Responsibilities:
- Coordinate, schedule, and supervise department staff.
- Maintain that proper controls are in place and exercised for the payroll disbursement process.
- Investigate older, outstanding checks and resolve issues and monitor the accrual of payroll tax and ensure that this tax is filed and remitted in accordance with the applicable regulatory requirements.
- Process monthly union benefit reports and supervise and coordinate the annual removal of the payroll files to offsite storage.
- Change and improve Payroll processes and procedures as necessary to better match the needs of Accounting and Client’s requirements.
- Provide that W-2 amounts be validated, and that forms are printed and processed each year in accordance with regulatory deadlines.
- Serve on various Accounting Department and Client special committees from time to time as a contributing team member.
- Perform Payroll staff performance reviews on an annual/required basis.
the timely operations of the payroll department and process weekly commission payments and weekly payroll.
Job Skills & Qualifications
Preferred:
- At least 2 year of union payroll experience
- Payroll experience in the construction industry with union employees.
Required:
- Five years of payroll experience processing full cycle, in-house payrolls with at least 500 employees and 3 years of supervisory experience
- Proficient in Microsoft Office and 10-key data entry
- Basic PC experience in Windows environments, spreadsheets, e-mail, and database software
- High school diploma or GED
What to Include in a Winning Payroll Supervisor Job Description
The best job descriptions are concise, easy-to-read, and have bulleted lists that make it simple to locate key responsibilities of the position, as per the payroll supervisor job description template above. Using the payroll supervisor job description template as a guide, separate your payroll supervisor job description into four key components to keep it organized and understandable. This will go a long way to attracting the attention of the right candidates and convincing them to apply.
Job Summary: Since this summary is the first thing a job seeker sees in your job description, it must be impactful and grab interest quickly. Ensure that you are presenting a challenging role for this clinician template and describe the varied benefits of the role to entice those who seek these challenges and opportunities to apply.
Duties and Responsibilities:
• Ensures that employees are paid accurately and on time while being compliant with State and Federal laws and IRS rules regarding withholding of Social Security, Medicare, and Federal and local taxes.
• Provides supervision, support, mentoring, coaching, and training to payroll staff to ensure efficient and accurate work processes
• Reviews payroll issues regarding claimed discrepancies in time worked, earnings, deductions, and taxes and effectively resolves and communicates the resolution to employees and management.
• Partners effectively with the business office, accounting department, and HR and provides reports and information as necessary.
• Manages payroll vendor outside services to ensure quality of service and compliance with orders
• Responsible for payroll deductions regarding child support, garnishment and tax lien orders
• Provides assistance and reports for internal and external audits and manages the supervision and monitoring of company internal controls of the payroll department
• Ensures a high level of problem solving techniques and customer service is provided to both internal and external customers
Job Skills and Qualifications:
Required:
• Bachelor’s degree in Accounting
• Five years Payroll Supervisor experience
• Extensive knowledge of payroll tax regulations and Federal/State/Local labor laws
• Highly proficient with payroll calculations, garnishments, and payroll auditing
• Great demeanor and positive attitude to ensure excellent customer service and employee relations
• Advanced computer skills in Microsoft Office
• Must pass a drug test, background check, and credit check
Preferred:
• Certified Payroll Professional (CPP) designation
• Experience using Deltek Systems, UltiPro and Workday systems
Company Overview:
Our business has grown over 400% in the last two years and we have become one of the leading suppliers in our expanding field. We have been hiring many new employees to keep up with demand for our product. We have a busy payroll department that needs your help keeping it running as smoothly as possible. We offer a great family-style relaxed working atmosphere that offers free snacks, numerous bonus opportunities, casual Friday, and numerous fun company functions.
Benefits:
We offer an excellent competitive pay and benefits package:
• Payroll Supervisor salary range of $54,000-$61,000, depending on qualifications and experience
• Low cost insurance from the first month, including major medical, dental, vision, long and short term disability, and life insurance
• 401K plan with 7% match
• Bonus Plan incentives
• Flexible spending account
• Generous vacation time and sick days
Making better hires starts with building better job descriptions
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Payroll Supervisor Job Descriptions Do’s and Don’ts
- Do utilize SEO best practices to increase viewership, but don’t keyword stuff because that makes it unappealing and more difficult to read.
- Don’t forget to include information about benefits you offer. It can greatly impact the decision to apply or not of sixty percent of job seekers.
- Do write content that is action-oriented and list duties in the order of importance in an organized and bulleted list.
- Don’t forget to include a salary range for your posting, as job seekers will be more likely to apply if they know the pay scale.
- Don’t forget to post videos and photos of the payroll department as well as others showing employees at work. This can be extremely effective in convincing applicants to become an integral part of your company.