Data entry keyers work for companies in a wide range of industries to enter and verify data. They may also perform duties such as filing.
If you want someone who does only data entry, then your data entry keyer job description must be specific as to hard skills. For instance, how many words per minute could your ideal candidate type, and how critical is experience in certain software programs? You may want to emphasize soft skills as well. An attention to detail is important for data entry keyers so they avoid errors.
Most, if not all, data entry keyers should also have a patience or even affinity for routine, repetitive work. They have the stamina to type many hours every day, and they follow company rules for preventing health issues that can result from such typing. Use the example beneath as a springboard to your own data entry keyer job description.
Data Entry Keyer Job Summary
As a data entry keyer for our large technology company, you’re part of a small team that focuses on getting things right the first time around. You get to work independently, with minimal supervision, to read our work orders, shipping orders and other customer service documents, and enter data from them into our computer systems. Your job is integral to the smooth operating of our company, as you verify the information before you enter it, and you key it in so it is consistent in format. We do understand that data entry for hours on end becomes repetitive, so we have built-in filing and copying time to vary your days and to keep your eyes sharp.
- Read customer and shipping orders submitted in person, via the print catalog and online; decipher handwriting that can be hard to read
- Key data into specific Microsoft Excel fields (much of the work for the online orders should already be done for you); 10 percent of orders tend to be in person, 15 percent via catalog and the rest online
- Read and key in data from other source documents, such as credit card payments and canceled checks
- Verify that the data is accurate before you enter it
- Ensure that data is consistent throughout the system (example: if a customer has moved to a new address, you would check that the new address is in other pertinent places in the system, including in the “Marketing” file)
- Report any data errors or anomalies to your supervisor
- Keep accurate and updated logs of ongoing work
- Perform filing, copying and other administrative duties for about two hours per day; expect to spend about six hours daily on data entry keying
Job Skills & Qualifications
- Microsoft Excel
- Reading comprehension
- Critical thinking
- Patience for repetitive work
- Reading knowledge of Spanish (about five percent to 10 percent of our orders are in Spanish)
- One to two years of experience with data entry and/or filing
- Social perceptiveness
- Service orientation
Writing a top-notch data entry keyer job description is only one part of the puzzle when it comes to finding quality applicants. A big piece is making sure your description is where applicants will find it. Good places to start are your company’s website and social media. You can even provide the description to employees so they can refer other people for the job.
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