The job market is run on first impressions. Not only can a first impression leave a lasting feeling (whether favorable or not) with a hiring manager during an interview, but it also leaves an impression on the potential employee. And it all starts with the job description. This is your first interaction with applicants, and your big chance to make a promising impression. If you are creating a data entry manager job description sample, it needs to be engaging, effective and straightforward.
Luckily, the team at MightyRecruiter has dedicated our professional careers to helping your organization. We want you to attract the top talent in the industry, to hire the most qualified applicants and to retain the best employees in your business. All of it begins with your job descriptions. Here is a data entry manager job description sample to help you get started creating your own.
Data Entry Manager Position Summary
The data entry manager is primarily responsible for effectively managing large amounts of information. This includes inserting, updating and maintaining accurate company data on various computer systems and in our organizational archives. This position is a lead role that will oversee the supervisor and employees in the data entry department.
Data Entry Manager Responsibilities
- Works closely with human resources to recruit, interview and train new data entry employees. Organizes schedules, performs regular coaching and counseling and disciplines employees as needed.
- Clearly communicates job expectations to data entry team, while monitoring, appraising and reviewing their work. Enforces company policies and procedures as necessary.
- Input customer account information into databases within required time limits.
- Compile and verify the accuracy of data to prepare it for computer entry.
- Apply data techniques within the program and following all procedures.
- Generate data reports and perform backups in archives.
- Improves results by participating in and completing audits, identifying weaknesses and implementing improved changes.
- Updates job information and knowledge through participation in continued education.
- Keeps all company information confidential.
Data Entry Manager Required Skills and Qualifications
- The ideal candidate for the data entry position will possess the following skills and preferred qualifications:
- Experience in managing, coaching and overseeing large departments.
- Proficiency in developing departmental budgets
- Strong analytical skills
- Proven experience in data entry
- Proficient in typing, speed and accuracy
- Familiarity with data programs and procedures
- Trustworthy and dependable
- Specialized attention to detail, especially with numbers.
- High school diploma required, two-year college degree preferred
Our Company Culture
Type-One is a full-service data entry company that services a national audience. Established in 1985, we have been using advanced, state-of-the-art technology to deliver usable data into document management systems. We are proud of our team of professionals, who diligently work to process over 300,000 documents each month.
If you want to be a part of our growing, dynamic workforce, we encourage you to apply. We are actively seeking data entry professionals who can help us take our organization to the next level of success. Apply today by submitting your resume to TypeOneRecruit@typeone.com.
Important Aspects to Include in a Data Entry Manager Job Description
As the hiring manager or recruiter for your company, your role is to quickly find the most qualified individuals for an open position. You can’t waste precious time weeding through hundreds (sometimes even thousands) of resumes, most of which consist of people who are unqualified for the job. When you write an effective job description, it immediately weeds out people who aren’t qualified, or are genuinely not interested in the job. You will receive applicants that are qualified, eager and ready to begin.
Include the most important aspects in your job posting. You want to capture the attention of experienced professionals already working in data entry, so use terminology they readily recognize. Here are a few things to list in your job description:
• The Position Title
You won’t attract many data entry workers without listing the title and the term “data entry” within it. Keep the job title short and concise, no more than five words. It’s also a good idea to mention the level of the position (manager, supervisor, associate, etc.) so the applicant understands the responsibility level.
• A Brief Summary of the Position
The job summary should be a shortened version of your overall message. Use 1-3 sentences to convey the most important aspects of the position. This is one of the first things job-seekers will read, so make it informative and engaging.
• Search Engine Optimization
When people are searching for positions online, they type in specific terminology related to the job they seek. In order for your job posting to reach the highest number of qualified applicants, you need to utilize that terminology in your description. Putting specific keywords in your job posting can greatly increase your views.
• Company Culture
Take some time to explain your company culture. What makes your organization stand out amongst all the others? Explain a brief history, tell some of the amazing benefits or provide your company’s mission statement.
• Encourage Contact
Provide additional information that encourages the job seeker to contact you or apply for the position. You can link to an online application form or provide an email address for a resume to be sent.
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Key Components of Writing a Job Description
There are several key components to adhere if you want to write an effective data entry manager job description. Here are some of the dos and don’ts of creating job postings.
• Do make sure the job title accurately reflects the position.
• Do list out mandatory or preferred qualifications.
• Do accurately identify the job responsibilities.
• Don’t be too wordy. It discourages applicants from reading it when they have to weed through non-essential information.
• Do identify special skills desired or niche positions.
• Don’t put in too many keywords when utilizing SEO. It can be confusing to read.
• Do take the opportunity to differentiate your company culture from others.
• Do list out 5-10 responsibilities in bullet list form for clarity and ease.
By following the above tips, you are certain to create a data entry manager job description that will attract the best professionals in the industry. Keep your message clear and concise with action words to engage the reader. Your company will see a higher rate of qualified applicants, and an improved retention strategy.
For more tips and tricks on attracting all-stars to your organization, check out more articles available on MightyRecruiter. We have everything you need for job postings, interviews, hiring, retaining and more. Keep your company at the top of industry by reading more today.
How to Achieve Outstanding Results With Job Descriptions
- Use the above data entry manager job description sample as a starting point for your own position. Mention the best parts of your company and what makes you so successful. Use action verbs to create interest in the job-seeker and try to keep everything simple. If you need a little additional help, here are some of the dos and don’ts to achieving outstanding results with your job description.
- Do utilize bullet points throughout your job description. This makes it easy for the job-seeker to read through the pertinent information.
- Do showcase the personality of your company through the language terminology you use. Sell your organization to top talent by being personable and intriguing.
- Do think like the job applicant. What are they looking for in a position? Mention the perks and benefits they are seeking.
- Don’t use vague meaningless language. Know the role and the industry to sound like an expert.
- Do spell check and proofread your work several times before publishing it.
- Do share information that will interest and attract knowledgeable employees.
Don’t be afraid to use visuals in your job posting. Consider using an image of your corporate offices, a quote from your CEO or a video clip that showcases your company culture. It will have a greater influence and impact on job-seekers when compared to other companies who don’t utilize visual aids.
If you want more tips and tricks to help you attract and retain the best employees in the industry, check out more articles on MightyRecruiter today.