The job market is run on first impressions. Not only can a first impression leave a lasting feeling (whether favorable or not) with a hiring manager during an interview, but it also leaves an impression on the potential employee. And it all starts with the job description. This is your first interaction with applicants, and your big chance to make a promising impression. If you are creating a data entry manager job description sample, it needs to be engaging, effective and straightforward.
Luckily, the team at MightyRecruiter has dedicated our professional careers to helping your organization. We want you to attract the top talent in the industry, to hire the most qualified applicants and to retain the best employees in your business. All of it begins with your job descriptions. Here is a data entry manager job description sample to help you get started creating your own.
Data Entry Manager Position Summary
The data entry manager is primarily responsible for effectively managing large amounts of information. This includes inserting, updating and maintaining accurate company data on various computer systems and in our organizational archives. This position is a lead role that will oversee the supervisor and employees in the data entry department.
Data Entry Manager Responsibilities
- Works closely with human resources to recruit, interview and train new data entry employees. Organizes schedules, performs regular coaching and counseling and disciplines employees as needed.
- Clearly communicates job expectations to data entry team, while monitoring, appraising and reviewing their work. Enforces company policies and procedures as necessary.
- Input customer account information into databases within required time limits.
- Compile and verify the accuracy of data to prepare it for computer entry.
- Apply data techniques within the program and following all procedures.
- Generate data reports and perform backups in archives.
- Improves results by participating in and completing audits, identifying weaknesses and implementing improved changes.
- Updates job information and knowledge through participation in continued education.
- Keeps all company information confidential.
Data Entry Manager Required Skills and Qualifications
- The ideal candidate for the data entry position will possess the following skills and preferred qualifications:
- Experience in managing, coaching and overseeing large departments.
- Proficiency in developing departmental budgets
- Strong analytical skills
- Proven experience in data entry
- Proficient in typing, speed and accuracy
- Familiarity with data programs and procedures
- Trustworthy and dependable
- Specialized attention to detail, especially with numbers.
- High school diploma required, two-year college degree preferred
Our Company Culture
Type-One is a full-service data entry company that services a national audience. Established in 1985, we have been using advanced, state-of-the-art technology to deliver usable data into document management systems. We are proud of our team of professionals, who diligently work to process over 300,000 documents each month.
If you want to be a part of our growing, dynamic workforce, we encourage you to apply. We are actively seeking data entry professionals who can help us take our organization to the next level of success. Apply today by submitting your resume to TypeOneRecruit@typeone.com.
How to Achieve Outstanding Results With Job Descriptions
- Use the above data entry manager job description sample as a starting point for your own position. Mention the best parts of your company and what makes you so successful. Use action verbs to create interest in the job-seeker and try to keep everything simple. If you need a little additional help, here are some of the dos and don’ts to achieving outstanding results with your job description.
- Do utilize bullet points throughout your job description. This makes it easy for the job-seeker to read through the pertinent information.
- Do showcase the personality of your company through the language terminology you use. Sell your organization to top talent by being personable and intriguing.
- Do think like the job applicant. What are they looking for in a position? Mention the perks and benefits they are seeking.
- Don’t use vague meaningless language. Know the role and the industry to sound like an expert.
- Do spell check and proofread your work several times before publishing it.
- Do share information that will interest and attract knowledgeable employees.
Don’t be afraid to use visuals in your job posting. Consider using an image of your corporate offices, a quote from your CEO or a video clip that showcases your company culture. It will have a greater influence and impact on job-seekers when compared to other companies who don’t utilize visual aids.
If you want more tips and tricks to help you attract and retain the best employees in the industry, check out more articles on MightyRecruiter today.
Data Entry Manager Job Responsibilities
You’re trying to achieve several objectives when composing your data entry manager job description. For one, you want to get the attention of candidates who possess the requisite qualifications. Yet at the same time, you don’t want applicants who aren’t a good fit for your position to inundate you with their resumes. You can accomplish both by composing a detailed job responsibilities list that delineates the skills needed for someone to succeed in your position.
You should adopt three fundamental best practices when writing this section of your data entry manager job description. First of all, craft your list using bulleted points with no periods at the ends. Secondly, incorporate descriptive language using dynamic action verbs. Finally, avoid packing your text with excessive details. Stick to the 6-8 most critical responsibilities for your open position.
Following these suggestions will produce visually distinct content that potential jobseekers can easily read and interpret. Meanwhile, we offer these examples of data entry manager job responsibilities to help you get started:
- Prepare, implement and enforce departmental policies and procedures
- Conduct departmental audits and analyze their results to understand performance statistics, identify areas of improvement and construct solutions to resolve problems and inefficiencies
- Monitor individual and team performance for efficacy and accuracy
- Dictate production standards for quality, speed and precision
Data Entry Manager Job Specifications
After you’ve drafted the job responsibilities portion of your data entry manager job description, you might think the hardest part is over. However, you must also compose the job skills and qualifications section with equal clarity and precision. When jobseekers read this segment of your posting, they’ll compare your requirements with their current career experience to see if they measure up. Use this to your advantage, writing a qualifications list that makes it absolutely clear what you seek in a candidate.
Start by collaborating with the hiring manager or recruiter for your open position. Find out from him or her what skills, education and work history this professional must have to effectively help the organization meet its goals. Divide your list into two categories: qualifications that are required and those that are preferred. Incorporate both groups in your data entry manager job description, clearly labeling each one for jobseekers to see.
If you need help, review these data entry manager job specifications for inspiration:
- Exceptional data entry skills with an eye for detail and accuracy
- Prior experience training and coaching data entry professionals
- Good balance between self-motivation and collaboration skills
- Strong time management, multitasking and organization capabilities
- Bachelor’s degree in business or similar discipline
- 3 to 5 years’ relevant work experience