In the current economy, companies are having to deal with an increasing number of applicants for any open positions. While this high figure can work to your advantage, it’s only as good as the quality of applicants you get. If you’re faced with a large stack of applications that don’t suit the job in question, you may find yourself sifting through potential candidates without finding the one you want. This can lead to frustration, setbacks and lost time.
Having a streamlined job description can help shave time off your search for the right candidate, because you’ll be attracting more people who have the skillset you need. When you know exactly what to list in your description, and use language that draws the reader in, your posting has a higher likelihood of being read. Applicants only have so much time to devote to browsing for jobs, especially with all the options there are out there. Get more eyes on your posting by learning from a data entry operator I job description sample.
Data Entry Operator I Job Sample
You will use automated data systems and data entry terminals to record accounts receivable and billings. You will maintain confidentiality, as you will be working with sensitive information. You will also perform filing, copying and scanning as needed.
Data Entry Operator I Job Responsibilities and Duties
- Input accounts receivables and billings into data systems
- Copy and file hard copies of documents
- Work under minimal supervision while being able to reach deadlines
- Resolve processing problems as they arise
- Pay attention to detail in order to maintain accuracy
- Participate in company trainings
- Work under the guidance of a supervisor
- Offer ideas for further streamlining of processes
Data Entry Operator I Skills and Qualifications
- High school diploma or GED
- Attention to detail
- Background in coding
- Time management skills
- The ability to multitask as needed
- Team player
Advantage Plus has been helping businesses manage their accounts receivables and billings since 2008. Our professional staff maintains the utmost confidentiality and works under extreme attention to detail, so you can rest assured that your data is in the right hands. Our mission is to continue to build a platform of trust and accuracy with those we serve.
Writing a Job Description Best Practices
- In addition to the data entry operator I job description sample above, these general dos and don’ts can help you write the best description possible.
- Do write with enthusiasm in order to capture the enthusiasm of the reader.
- Do use a bullet list when creating the responsibilities and duties of the job, as this can make the information easier to read.
- Do list any special industry knowledge needed for the position, in order to avoid getting unqualified applicants.
- Do differentiate between required skills and preferred skills so you don’t scare off anyone who’s qualified.
- Don’t list more than 10 job duties, as the reader is likely to feel bogged down with too much information.
- Don’t forget to proofread your job description twice before sending it off for approval. Reading it out loud can also help you catch mistakes.
- Do provide contact information so the candidate knows how to apply for the position.
- Don’t use vague language that will leave the reader confused.
- Do write in the style of the company so the applicant can get a feel for the work environment.
- Don’t include job duties that aren’t central to the position, or that the employee wouldn’t be practicing on a daily basis.
- Do consult with someone who currently works in this position if you’re unsure what exactly the job entails.
- Do use keywords to help your posting get priority in search engines and on hiring websites.
- Don’t specifically use keywords that aren’t related to the job just to boost the SEO, as this will most likely make the posting harder to find.
- Do end the job description with a call to action that invites the candidate to apply.
Following the guidelines above can help you write a stellar job description for the next opening in your company. Whether you’re just starting out, or whether you’ve been writing job descriptions for a while, this information can be a helpful resource to refer to on a regular basis.
Data Entry Operator I Job Responsibilities
When you need the right kind of talent for your open position, writing an effective data entry operator I job description is crucial. You must accomplish the goals of communicating what your new hire will do in the position as well as the skills he or she needs to have. If you’re successful, you’ll boost your chances of hearing from more qualified candidates and receive fewer inquiries from applicants who aren’t a good fit.
Jobseekers should be able to easily navigate the responsibilities section of your data entry operator I job description. Best practices include limiting your list to the most essential duties and tasks for the position so you don’t bog down prospects with too many details. Use between six and eight bullet points to format this section, and do not add periods at the ends of your statements. Lastly, keep your language concise and dynamic by employing strong action verbs in your descriptions.
While you compose this portion of your job position, try using these example data entry operator I job responsibilities as a starting point:
- Enter and update data, then check entries for precision
- Resolve inconsistent and incomplete information by performing research
- Generate reports and maintain complete, accurate records
- Comply with departmental policies and procedures, quality standards and client confidentiality requirements
Data Entry Operator I Job Specifications
Once you’ve completed the responsibilities section of your data entry operator I job description, you’ll need to compose a list of the job skills and qualifications your desired candidate should have. This is where you’ll describe the work experience, technical expertise, soft skills and educational background you want to see in applicants. Observing some useful guidelines will help you write clear, understandable content that conveys your message to your audience.
When writing this piece of your data entry operator I job description, start by conferencing with the direct supervisor for this position or the appropriate senior leadership. You must find out the abilities and qualifications needed for the job, and then divide these into required and preferred lists. Think of the “required” category as a group of essential skills, schooling and expertise, and the “preferred” category as qualifications that are nice to have but not compulsory for job candidates to possess.
Look at the following data entry operator I job specifications for guidance in crafting your own:
- Excellent written, oral and interpersonal communication skills
- Strong manual dexterity abilities, with minimum of 9,000 KPH
- Exceptional mathematical and analytical skills
- Experience with Microsoft Office and SAP applications
- Availability to work either first or second shift