In the current economy, companies are having to deal with an increasing number of applicants for any open positions. While this high figure can work to your advantage, it’s only as good as the quality of applicants you get. If you’re faced with a large stack of applications that don’t suit the job in question, you may find yourself sifting through potential candidates without finding the one you want. This can lead to frustration, setbacks and lost time.
Having a streamlined job description can help shave time off your search for the right candidate, because you’ll be attracting more people who have the skillset you need. When you know exactly what to list in your description, and use language that draws the reader in, your posting has a higher likelihood of being read. Applicants only have so much time to devote to browsing for jobs, especially with all the options there are out there. Get more eyes on your posting by learning from a data entry operator I job description sample.
Data Entry Operator I Job Sample
You will use automated data systems and data entry terminals to record accounts receivable and billings. You will maintain confidentiality, as you will be working with sensitive information. You will also perform filing, copying and scanning as needed.
Data Entry Operator I Job Responsibilities and Duties
- Input accounts receivables and billings into data systems
- Copy and file hard copies of documents
- Work under minimal supervision while being able to reach deadlines
- Resolve processing problems as they arise
- Pay attention to detail in order to maintain accuracy
- Participate in company trainings
- Work under the guidance of a supervisor
- Offer ideas for further streamlining of processes
Data Entry Operator I Skills and Qualifications
- High school diploma or GED
- Attention to detail
- Background in coding
- Time management skills
- The ability to multitask as needed
- Team player
Advantage Plus has been helping businesses manage their accounts receivables and billings since 2008. Our professional staff maintains the utmost confidentiality and works under extreme attention to detail, so you can rest assured that your data is in the right hands. Our mission is to continue to build a platform of trust and accuracy with those we serve.
What to Include in Your Data Entry Operator I Job Description
Job descriptions vary so widely that it’s easy to be unsure about how to format your own. You may have questions about what types of information to put in and what to leave out. You might wonder how to attract a large pool of applicants who have just the skills you’re looking for. Once you learn what applicants are drawn to and respond best to, you’ll be able to craft a data entry operator I job description with relative ease.
• Title & Summary – The title of the job should be easy to find in a search, as well as easy to understand. While the company may use untraditional titles within its own community, when recruiting from the outside, it’s important to make the title clear and direct. The summary that follows the title should be one to three sentences, and discuss the main parts of the job. Focus on what the employee would be doing on an average day.
• Responsibilities – List about five to 10 responsibilities that the employee will have in this position. Using action verbs can help the reader feel connected to the information, and it helps convey excitement about the job. The responsibilities should be easy to understand, so the applicant can visualize him- or herself in action. Leave off any responsibilities that aren’t performed on a regular basis in order to keep your list short.
• Company Information – Your job description should reflect the company, in tone and style. This way the applicant can get a feel for the organization he or she would be working for. For instance, you might want to convey a laid back feel, or a more conservative one.
• SEO – It’s very important to use relevant keywords in your job description, because search engines will pick up on them, which makes it easier for the applicant to find your posting. The lower your posting is in a list, the less likely it is to be read. While you don’t want to inundate your job description with functionless keywords, putting in the important ones can help place it at the top.
• Call to Action – Every job description should end with a call to action that lets the reader know how to apply. Whether you have an online form for the candidate to fill out or prefer having all candidates inquire by phone, make the method clear, and make it easy for them to act on the call.
Hitting all these marks can help your job description get seen by a large number of people, and the ones who matter most.
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Writing Your Data Entry Operator I Job Description: Dos and Don’ts
These dos and don’ts can help you get your job description in top shape.
• The location of the position, and whether it can be done remotely or involves travel.
• What type of job it is, such as full-time or part-time, and whether it is salaried or hourly.
• If approved by your company, list salary information. Some companies may want to leave this information off.
• Use abbreviations in the job title if it’s standard practice, such as RN and LVN.
• Avoid vague or flowery language that doesn’t adequately get your message across. Instead, be as direct as possible.
Ultimately, you want an applicant to read through your entire job posting instead of passing over it for another. Anything you can do to make your data entry operator I job description stand out from the pack will be better for your overall success in finding the right employee.
Writing a Job Description Best Practices
- In addition to the data entry operator I job description sample above, these general dos and don’ts can help you write the best description possible.
- Do write with enthusiasm in order to capture the enthusiasm of the reader.
- Do use a bullet list when creating the responsibilities and duties of the job, as this can make the information easier to read.
- Do list any special industry knowledge needed for the position, in order to avoid getting unqualified applicants.
- Do differentiate between required skills and preferred skills so you don’t scare off anyone who’s qualified.
- Don’t list more than 10 job duties, as the reader is likely to feel bogged down with too much information.
- Don’t forget to proofread your job description twice before sending it off for approval. Reading it out loud can also help you catch mistakes.
- Do provide contact information so the candidate knows how to apply for the position.
- Don’t use vague language that will leave the reader confused.
- Do write in the style of the company so the applicant can get a feel for the work environment.
- Don’t include job duties that aren’t central to the position, or that the employee wouldn’t be practicing on a daily basis.
- Do consult with someone who currently works in this position if you’re unsure what exactly the job entails.
- Do use keywords to help your posting get priority in search engines and on hiring websites.
- Don’t specifically use keywords that aren’t related to the job just to boost the SEO, as this will most likely make the posting harder to find.
- Do end the job description with a call to action that invites the candidate to apply.
Following the guidelines above can help you write a stellar job description for the next opening in your company. Whether you’re just starting out, or whether you’ve been writing job descriptions for a while, this information can be a helpful resource to refer to on a regular basis.