Job descriptions are a very important part of the hiring process. You have to make sure to include the right information about the job and the company, or you will end up with a bunch of irrelevant applications. A well-written description can make your job of finding the top talent easier. However, before a description can do that, you have to know what elements to include and how to present your data. The following Data Entry Operator II job description sample will help you get a better understanding of what elements to include in your own job description and how you should present your job opening in the best way possible.
Data Entry Operator II Job Summary
You will be tasked with entering data into appropriate files and software. You will have to keep records and make reports in order to recommend better business procedures for the company. You will also be expected to work closely with certain department heads, other data entry workers and other clerical workers.
Data Entry Operator II Job Responsibilities
- Compile and organize data by preparing source data and establishing priorities
- Operate data entry equipment and code information in order to help resolve problems
- Verify and balance data by making regular reviews of data for accuracy
- Pull and return data for user correction
- Sort, batch and archive files to complete data management
- Make recommendations to management for improvement of business strategies
- Check source documents for complete accuracy
- Comply with data integrity and security policies of company
- Maintain own office equipment and stationary supplies
- Transcribe information into required electronic format
Data entry Operator II Job Requirements
- High school education
- 1-3 years of related experience
- Formal computer training an advantage
- Proven experience in relevant computer applications
- Accurate keyboard skills
- Knowledge of correct grammar, punctuation and spelling
- Proven clerical and administrative knowledge
- Ability to plan and organize
- Strong problem-solving and attention to detail
- High quality communication skills, both written and verbal
- Ability to work under pressure
Neverland Incorporated is an international entity in the information technology services industry. We strive to provide our customers with the most accurate and timely data possible. The environment in our main headquarters in Tucson, Arizona, is eclectic and friendly. We strive to give our workers a laid-back environment in which they can give high quality service to our clients. One of the most important aspects of our business is customer relationships, which we work hard to maintain.
Best Practices of Writing a Job Description
- You can use the well-written Data Entry Operator II job description sample to help you get started writing your own description. However, you have to make sure to include the best information for your unique company. That means you won’t always be able to follow an outline. Use the best practice tips below to help you create an outstanding description for your business.
- Make sure your post is readable by using bullet points and short paragraphs. Many people looking for jobs are busy and don’t have time to sift through hard to read job descriptions. By focusing on readability, you will be sure they can get the important information in little time.
- Use industry-specific keywords. This will help you show up on search engines and will help you attract qualified candidates in your industry.
- Keep the language in your responsibilities section engaging. It is best to use action-based, present-tense verbs. Try to include a benefit of doing the task when possible.
- Create a call to action that will encourage the readers to send in their applications. Encouragement can be the difference between someone sending in their resume and moving on to the next job description. This will also help clarify the submission guidelines.
- Make sure to use ample information about the job. If you create a vague post, you will be more likely to get unqualified applicants. Be clear about the type of position, the duties, the requirements, the location, the benefits and the expectations.
- Keep your description concise. While you want it to be informative, you don’t want it to be too long. Your summary should be two to four sentences. There should be five to ten responsibilities. The company profile should be a maximum of six sentences. The job title itself should only be five words.
Use the best practices and the Data Entry Operator II job description sample to help you create a job description for your opening. The more information you include, the more likely you will be to find qualified applicants who will be able to help your business succeed.
Data Entry Operator II Job Responsibilities
How do you get the best candidates to apply to your data entry operator II job description? You craft a dynamic job responsibilities section. Rather than listing a lengthy catalog of every duty that comes to mind, focus on the top 6-8. Incorporate these into an easy-to-read bullet list. When interested jobseekers come across your job posting, they have the information they need to determine whether to apply. By perusing the data entry operator II job responsibilities, a jobseeker comprehends the expected duties and day-to-day operations of the position.
The best posts make it easy for applicants to imagine themselves in the job so that they get excited about it. Start each list entry with a strong action verb that attracts attention. Focus on primary responsibilities and be specific without getting lengthy. Go beyond daily duties and include expectations and core deliverables. Incorporate components of the company culture or upcoming projects to incite interest.
Below are some examples of responsibilities to include in your list on your data entry operator II job description:
- Enter data into database and review existing entries for accuracy according to corporate guidelines
- Organize and prepare original data for inputting into the system
- Pull data for reports, archive files, sort items, create batches and otherwise manage data
- Resolve IT problems in connection with the IT department and off-site vendors as needed
Data Entry Operator II Job Specifications
Compared to the other sections, the job qualifications and skills section of your data entry operator II job description is short. However, its length does not accurately reflect its importance. The better you incorporate the required criteria for the position in your data entry operator II job specifications, the more likely it is that only qualified candidates apply. This reduces the amount of time you spend sifting through numerous over- or underqualified applicants to find a gem.
When you write your qualifications and skills section, divide it into two sections: preferred and required. Consider which technical and/or soft skills are absolutely necessary from day one on the job. These go on your required list. Then, determine which skills would be useful for a candidate to have but that he or she could learn on the job. List these in the preferred section.
If you are unsure what skills or qualifications are necessary for the job, confer with the employees who work closely with the data entry operator. You might also find it beneficial to talk with the person who currently holds the position if possible.
The following are some important qualifications to include in your data entry operator II job description:
- 2-4 years’ experience in data entry
- High school diploma; advanced degree preferred
- Proficiency with Microsoft Office and PLM system
- Typing speed over 80 words per minute