Job descriptions are a very important part of the hiring process. You have to make sure to include the right information about the job and the company, or you will end up with a bunch of irrelevant applications. A well-written description can make your job of finding the top talent easier. However, before a description can do that, you have to know what elements to include and how to present your data. The following Data Entry Operator II job description sample will help you get a better understanding of what elements to include in your own job description and how you should present your job opening in the best way possible.
Data Entry Operator II Job Summary
You will be tasked with entering data into appropriate files and software. You will have to keep records and make reports in order to recommend better business procedures for the company. You will also be expected to work closely with certain department heads, other data entry workers and other clerical workers.
Data Entry Operator II Job Responsibilities
- Compile and organize data by preparing source data and establishing priorities
- Operate data entry equipment and code information in order to help resolve problems
- Verify and balance data by making regular reviews of data for accuracy
- Pull and return data for user correction
- Sort, batch and archive files to complete data management
- Make recommendations to management for improvement of business strategies
- Check source documents for complete accuracy
- Comply with data integrity and security policies of company
- Maintain own office equipment and stationary supplies
- Transcribe information into required electronic format
Data entry Operator II Job Requirements
- High school education
- 1-3 years of related experience
- Formal computer training an advantage
- Proven experience in relevant computer applications
- Accurate keyboard skills
- Knowledge of correct grammar, punctuation and spelling
- Proven clerical and administrative knowledge
- Ability to plan and organize
- Strong problem-solving and attention to detail
- High quality communication skills, both written and verbal
- Ability to work under pressure
Neverland Incorporated is an international entity in the information technology services industry. We strive to provide our customers with the most accurate and timely data possible. The environment in our main headquarters in Tucson, Arizona, is eclectic and friendly. We strive to give our workers a laid-back environment in which they can give high quality service to our clients. One of the most important aspects of our business is customer relationships, which we work hard to maintain.
What to Include in Your Data Entry Operator II Job Description
The first step in writing an informative description is figuring out what elements are necessary to attract qualified applicants. You have to make sure that your post will inform the applicant about the job, the responsibilities, the requirements and the company while encouraging them to apply.
• Job Title: Your title should be specific and concise. You want it to be engaging, but you don’t want it to be vague. It is okay for it to include keywords, but you don’t want the title to be longer than five words. Using the title “Data Entry Operator II” is much better than using the unique title of “Information Wizard.” The latter title is vague, will be hard for those looking for jobs to find and doesn’t sound very professional.
• Job Summary: You also want to create a short intro that gives the applicant a highlight of the job. You should showcase major responsibilities and facts about the work environment. Let them know what departments they’ll have to work closely with and the duties they’ll have to do.
• Responsibilities: Use action-based language that is engaging. You should have between five and ten everyday tasks listed. It is good to include a duty and the benefit of doing that duty to help make the content engaging. You can write, “Operate data entry equipment and code information to resolve problems.” This shows the applicant what someone in this position would do and how the work helps the company at large.
• Requirements: This is the section where you can really weed out candidates. Include specific requirements and preferences to ensure that only the best in the industry are applying for the job. You should think about the education, experience, skills and abilities you want the worker to have, and then communicate those requirements in your job description.
• Company Profile: Sharing information about the company’s mission, location, values and culture can help to attract employees with similar values. This is another way you can help make your post standout. This section shouldn’t be too long, but you want it to give insight into your company to make it an appealing place to work.
• Call to Action: Including a call to action at the end of your job description will encourage readers to apply. The call to action is often a phrase as simple as “email your resume today.”
• Keywords: Finally, you should fill your job description with industry specific keywords. This will help your post show up on searches.
If you want to write an appealing Data Entry Operator II job description, you have to know what elements to include. Make your job easier by always including the most relevant information for your job opening.
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Writing Your Data Entry Operator II Job Description: Dos and Don’ts
After you have figured out the elements that have to be included, you have to also consider the presentation of your information. Use these do and don’t tips to make sure your description is the best that it can be.
• Do prominently include the location of the job.
• Do include salary and benefit information to make the post more competitive.
• Don’t make the submission guidelines unclear or hard to follow.
• Don’t forget to include supplementary information about who the worker will report to and who will report to them.
• Do make the entire post easy to ready by using bullet points and short paragraphs.
• Do be clear about what kind of job it is by using specific and professional job titles.
If you create an informative and well-written job description, your job of hiring a new employee will be much easier.
Best Practices of Writing a Job Description
- You can use the well-written Data Entry Operator II job description sample to help you get started writing your own description. However, you have to make sure to include the best information for your unique company. That means you won’t always be able to follow an outline. Use the best practice tips below to help you create an outstanding description for your business.
- Make sure your post is readable by using bullet points and short paragraphs. Many people looking for jobs are busy and don’t have time to sift through hard to read job descriptions. By focusing on readability, you will be sure they can get the important information in little time.
- Use industry-specific keywords. This will help you show up on search engines and will help you attract qualified candidates in your industry.
- Keep the language in your responsibilities section engaging. It is best to use action-based, present-tense verbs. Try to include a benefit of doing the task when possible.
- Create a call to action that will encourage the readers to send in their applications. Encouragement can be the difference between someone sending in their resume and moving on to the next job description. This will also help clarify the submission guidelines.
- Make sure to use ample information about the job. If you create a vague post, you will be more likely to get unqualified applicants. Be clear about the type of position, the duties, the requirements, the location, the benefits and the expectations.
- Keep your description concise. While you want it to be informative, you don’t want it to be too long. Your summary should be two to four sentences. There should be five to ten responsibilities. The company profile should be a maximum of six sentences. The job title itself should only be five words.
Use the best practices and the Data Entry Operator II job description sample to help you create a job description for your opening. The more information you include, the more likely you will be to find qualified applicants who will be able to help your business succeed.