It is always preferable to receive 10 absolutely wonderful resumes from candidates that would each be a fantastic addition to your company than to get 100 subpar resumes from people lacking vital skills. You can reduce the number of resumes you receive and ensure that they are all higher-quality by taking the time to write a superior job description. If your listing is clear and descriptive, then you will be more likely to attract better applicants. What follows is a data entry operator III job description sample. While you will need to change certain details so that your description is more relevant to the specific job you have available, this should give you a sense of the kind of details you need to include.
Data Entry Operator III Job Summary
You will be responsible for entering data into our company’s computer system and ensure that the information is accurate. You will also be in charge of training any new data entry operators. You need to possess a comprehensive understanding of our software and be able to teach others how to use it.
Data Entry Operator III Job Responsibilities and Duties
- Organize and compile data in order to prepare the data for going into the system
- Clarify any data that is missing information or appears unclear and resolve discrepancies
- Troubleshoot any technical problems
- Code information
- Find and deliver information to the appropriate departments when requested
- Train data entry operators and make sure everyone working underneath you maintains the integrity of our organization
Data Entry Operator III Skills and Qualifications
- High school diploma
- Three years of data entry or clerical experience
- Basic understanding of Microsoft Office
- Clear verbal and written communication skills
- Typing speed: 70 wpm
- Ability to meet deadlines
AO University has been providing students with the tools they need to succeed in life since 1965. Numerous notable alumni have walked through our doors, and we are looking for someone to work in our front office as an experienced data entry operator. Our mission is to help students achieve their goals, whether it is in the humanities or sciences, and you can help us in that mission.
Writing a Job Description Best Practices
- While this data entry operator III job description sample is a good start, there are a few other tips to bear in mind while you are writing your own listing. A few minor changes can really make the difference between an adequate description and an amazing one. These tips include:
- Do not use too many keywords when you are writing your job title. You want to stick to one or two that a job seeker is likely to search for. In general, you do not want your description’s title to be longer than five words.
- Do make your company sound different than similar organizations. This can include discussing your company’s culture or talking about certain perks that come with working for you.
- Do talk about whatever perks you can. If you are able to discuss salary and health benefits in the job description, then you should do that. Otherwise, you can talk about perks such as special discounts, easier commute or special company events.
- Do use bullet points when discussing key job functions and essential skills. This will make it easier for the job hunter to read through all the information.
- Do categorize your skills section from most important to least important. The first few bullet points should describe the qualifications that are essential while the last few are things that would be nice to see but are not ultimately necessary.
- Do not stuff your description with SEO phrases. While a few relevant keywords can help your job description stand out in search results pages, having too many can actually hurt you. It may make the listing unreadable, or you may be penalized from search engines for using SEO improperly.
- Do make sure your job descriptions are customized to read well on mobile devices. More people than ever before are looking for new jobs on a smart phone or tablet, so you need to make sure your listing can be viewed on those items.
It is much better to take the time to write an effective job description than to simply crank one out in 10 minutes. You will find that you ultimately get out what you put in, and if you make it clear what you are looking for in a candidate, then the best applicants will present themselves.
Data Entry Operator III Job Responsibilities
A well-crafted data entry operator III job description accurately imparts the duties of the position to make it easy for jobseekers to understand the necessary level of expertise. A lengthy, in-depth data entry operator III job responsibilities section communicates to jobseekers your expectations for the position. Although this section requires sufficient explanation, it does not need to be an exhaustive list of every duty. Rather than including general tasks such as reading emails or attending conference calls, focus on the most important 6-8 responsibilities.
The best way to detail the duties to jobseekers is through an organized bullet list. Start each description with a strong action verb to attract action and make it easy for jobseekers to imagine themselves performing the tasks. Additionally, incorporate information specific to the position in your company, such as with what departments the person will collaborate and the nature of data with which he or she will work.
The following are a few examples to include in your data entry operator III job description:
- Run queries and prepare reports as requested by staff members
- Check existing data for errors and make adjustments as needed
- Input text and numerical data from original sources into the database within expected time limits
- Maintain compliance with all corporate and governmental guidelines regarding data security and confidentiality
Data Entry Operator III Job Specifications
The job qualifications and skills section in your data entry operator III job description might be short, but it is just as valuable as the other sections. It is here that you provide the criteria against which candidates assess themselves. The better you craft this section, the fewer inappropriate candidates should apply. This provides you with a stronger pool of potential employees, increasing the chance of finding the perfect person for the job.
You want to lay out the most important skills and qualifications for the job in your data entry operator III job description. How do you know what these are? Arrange a meeting between you and those within in the company best able to answer that question. In this meeting, brainstorm ideas to determine preferred and necessary qualities. Do not include every item you thought up. Instead, focus on the most important 4-6. Organize them into lists, such as preferred and required.
If you need some inspiration to write your own list, try one of the following data entry operator III job specifications:
- Typing speed over 75 words per minute
- years’ experience in data entry
- Proficiency in several databases and PLM systems
- High school diploma; advanced degree preferred
- Experience inputting numerical and text-based data