It is always preferable to receive 10 absolutely wonderful resumes from candidates that would each be a fantastic addition to your company than to get 100 subpar resumes from people lacking vital skills. You can reduce the number of resumes you receive and ensure that they are all higher-quality by taking the time to write a superior job description. If your listing is clear and descriptive, then you will be more likely to attract better applicants. What follows is a data entry operator III job description sample. While you will need to change certain details so that your description is more relevant to the specific job you have available, this should give you a sense of the kind of details you need to include.
Data Entry Operator III Job Summary
You will be responsible for entering data into our company’s computer system and ensure that the information is accurate. You will also be in charge of training any new data entry operators. You need to possess a comprehensive understanding of our software and be able to teach others how to use it.
Data Entry Operator III Job Responsibilities and Duties
- Organize and compile data in order to prepare the data for going into the system
- Clarify any data that is missing information or appears unclear and resolve discrepancies
- Troubleshoot any technical problems
- Code information
- Find and deliver information to the appropriate departments when requested
- Train data entry operators and make sure everyone working underneath you maintains the integrity of our organization
Data Entry Operator III Skills and Qualifications
- High school diploma
- Three years of data entry or clerical experience
- Basic understanding of Microsoft Office
- Clear verbal and written communication skills
- Typing speed: 70 wpm
- Ability to meet deadlines
AO University has been providing students with the tools they need to succeed in life since 1965. Numerous notable alumni have walked through our doors, and we are looking for someone to work in our front office as an experienced data entry operator. Our mission is to help students achieve their goals, whether it is in the humanities or sciences, and you can help us in that mission.
What to Include in Your Data Entry Operator III Job Description
The perfect data entry operator III job description can make all the difference in who you eventually hire. A poor description may lead to you hiring someone who is not ultimately qualified while a great one can lead to your newest asset in business. You need to ensure every portion of the listing is written to the highest standards possible and follows these rules:
• Title and Introduction – The title needs to reflect what level in the organization the position lies in. For example, saying that the job holds the title of “Data Entry Operator III” shows that the position will entail more responsibilities than just a standard data entry job. The very beginning of your description should also include a succinct summary that goes over the basics of the position in a couple sentences.
• Most Important Responsibilities – It is a safe bet that whoever you hire will need to perform numerous tasks for your company. However, you do not want your data entry operator III job description to be super lengthy, so stick to between five and 10 of the most frequently performed tasks.
• Qualifications and Skills – What are some of the most useful skills that applicants should already be coming in with? Are you looking for someone who already has a certain number of years of experience in the field? Do you need someone with a college education? These are the kinds of questions you will need to ask yourself.
• Physical Location – It can be beneficial to put the physical address of your organization within the job description. At the very least, you should say what part of town you are located in. This is especially important if you operate in a particularly large city. Candidates will be able to decide if they are willing or able to make the commute every day.
• Search Engine Optimization – When someone is looking for a new job, he or she will likely type in some relevant phrases into a search engine like Google and see what comes up. To make your post show up in the first page of results, you need to abide by some search engine optimization (SEO) rules. That includes creating content that is rich in keywords and creating a custom URL.
These rules help people decide if they want to work with you and make it easier for job hunters to find your data entry operator III job description in the first place.
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Writing Your Data Entry Operator III Job Description: Dos and Don’ts
There are just a few more tips for writing a great job listing:
• Do include information that makes your business different from everyone else.
• Do put whatever your company’s mission statement is.
• Do write in a tone that is appropriate for your company culture.
• Do use the word “You” when discussing key job functions. For example, you would write, “You will enter data into the system,” instead of writing, “The new hire will enter data into the system.”
• Do consider adding video to your job post, and think about how the listing will appear on mobile devices.
• Do not try to create a “fun” job title. Go with something that is accurate yet descriptive.
Everything job seekers want to know should be readily visible on your data entry operator III job description. With all the information needed at their fingertips, they will submit their resumes immediately.
Writing a Job Description Best Practices
- While this data entry operator III job description sample is a good start, there are a few other tips to bear in mind while you are writing your own listing. A few minor changes can really make the difference between an adequate description and an amazing one. These tips include:
- Do not use too many keywords when you are writing your job title. You want to stick to one or two that a job seeker is likely to search for. In general, you do not want your description’s title to be longer than five words.
- Do make your company sound different than similar organizations. This can include discussing your company’s culture or talking about certain perks that come with working for you.
- Do talk about whatever perks you can. If you are able to discuss salary and health benefits in the job description, then you should do that. Otherwise, you can talk about perks such as special discounts, easier commute or special company events.
- Do use bullet points when discussing key job functions and essential skills. This will make it easier for the job hunter to read through all the information.
- Do categorize your skills section from most important to least important. The first few bullet points should describe the qualifications that are essential while the last few are things that would be nice to see but are not ultimately necessary.
- Do not stuff your description with SEO phrases. While a few relevant keywords can help your job description stand out in search results pages, having too many can actually hurt you. It may make the listing unreadable, or you may be penalized from search engines for using SEO improperly.
- Do make sure your job descriptions are customized to read well on mobile devices. More people than ever before are looking for new jobs on a smart phone or tablet, so you need to make sure your listing can be viewed on those items.
It is much better to take the time to write an effective job description than to simply crank one out in 10 minutes. You will find that you ultimately get out what you put in, and if you make it clear what you are looking for in a candidate, then the best applicants will present themselves.