Why is your job description incredibly important to your hunt for a new Executive Assistant to the President? To start, think of your post as an employer’s equivalent to a resume or cover letter. Treat it as a first impression and elevator pitch combined. What should you say to convince your readers that this job opportunity is right for them? Secondly, this description is your first talent filter. You don’t want to get stuck sorting through resumes of the under qualified or otherwise poorly matched, you’ll need to be clear about your expectations of your new hires. In the Executive Assistant to the President job description sample, you’ll see a good example of the type of tone and information you should use in your description.
Executive Assistant to the President Job Summary
As Executive Assistant to the President, you will be primarily responsible for maximizes the President’s time and promoting a positive company image. Through your duties as a liaison, you will maintain relationships between the president, his executives and his employees. Additionally, you will keep company departments informed of important changes and internal company details in a regular corporate newsletter.
Executive Assistant to the President Job Responsibilities
- Professionally represent the company president when greeting guests, organizing company events, reviewing correspondence and responding to inquiries made to the president.
- Produce and distribute the company’s corporate newsletter, which includes writing articles and designing graphic elements.
- Offer key guidance regarding historical precedent to executives.
- Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
- Complete special projects as assigned by president. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
- Actively seek to improve professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations.
- Maintain effective daily operations and make suggestions for process improvements when necessary.
Executive Assistant to the President Qualifications
- Bachelor’s Degree
- 3-5 years of experience as an executive assistant
- Excellent verbal and written communication skills
- Detail- and deadline-oriented multitasker
- Ability to make strong decisions under pressure
- Strong organizational skills
- Customer service experience preferred
At Boston Global Initiatives, we pride ourselves on our realistic, yet innovative approach to the global business market. In our company, we regularly ask ourselves what we can do to push our success to greater heights both internally and externally. We want our team members to know that while we do expect high levels of performance, we are equally committed to providing our professionals with the resources they need to exceed our expectations. If you are ready to be part of a thriving company that will make you the best professional you can be, follow our simple submission guidelines and apply for our Executive Assistant to the President post today.
What to Include in Your Executive Assistant to the President Job Description
How should you organize your job post? What sections should you include? That’ll all depend on what you need from your ideal professional. However, there are several essential elements that job candidates will expect to see. Additionally, you may want to employ certain tactics to ensure industry professionals come into contact with your post. For example, these elements are frequently included in well-written job descriptions:
• Job Title: Your reader will see your job title first before choosing to continue reading your post. As the first point of contact, you should make sure your title is both descriptive and compelling.
• Job Summary: Using 3 or so sentences, briefly describe the most crucial and fundamental elements of the position. Move beyond daily tasks and think how this professional will contribute to the company as a whole.
• Responsibilities: In this section, you can list daily tasks and responsibilities. However, also focus on the more compelling parts of the position like whom the professional will work with and what type of decisions they’ll be making. When possible focus on nice tasks.
• Requirements: Have you made a list of skills and accomplishments that you want to see? Is it lengthy? Don’t be afraid to cut that list in half. In the short-term, you need to find someone who can get the job done. In the long-term, you want to see someone with the ability to grow, so you don’t necessarily need to check every ideal box.
• Company Profile: This is one of your biggest chances to sell the position. Company culture and reputation matter in the modern job market. Professionals want to enjoy their office environment as much as possible, so showcase the value you offer beyond salary and benefit packages.
• Search Engine Optimization: If professionals in your industry can’t find you, they won’t apply to your position. Mastering SEO best practices will be an instrumental part to getting the word out there regarding your open position. Choose your keywords carefully and do a little market research. Also, try to post your description on more niche job databases to target a more specific audience.
• Call to Action: It might go without saying that you are asking professionals to apply, but saying so explicitly really drives the point home. After a few hundred words of task description, remind your applicants to send in their resume.
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Writing Your Executive Assistant to the President Job Description
As you write your job description, you want to try to identify with your ideal candidates as much as possible. What kind of tone will attract them? What kind of job benefits will get them excited to apply? When you’re developing your job description, keep these general guidelines in mind:
• Don’t make submitting their resume difficult. In fact, your submission guidelines should be as simple as possible. Save the intricate matters for the interview room.
• Do be concise. Your job post shouldn’t read like a full orientation manual. Stick with necessary information only.
• Do consider how similar companies approach the disclosure of salary and benefits. Also, check with company policy before including such information.
• Do connect daily tasks and responsibilities to a greater contribution to the company. This gives the impression of value and purpose in the position.
• Do clearly label the kind of job. For example, if you’re looking for an entry-level assistant, say so explicitly to avoid attracting over qualified candidates.
• Don’t leave location for assumption. Always include the city and state of the position to avoid any confusion. This will also help professionals in the area find your position.
Using all the information above, you can really dive into writing an excellent Executive Assistant to the President job description. However, if you’d like more information or even to see a great sample, check out the many other resources available through MightyRecruiter. Plus, there are plenty more articles and tools for those seeking to have a successful talent recruitment process.
Best Practices for Writing a Job Description
- As you tailor the above example to match your post’s unique demands, you should be aware of job description best practices to ensure you adopt a tone that will really engage top-level applicants. Remember, you are trying to be a stand out employer to attract stand out candidates. Keep these guidelines in mind as you edit and write your description:
- Do use the second person. Instead of saying, “our ideal candidate will be responsible for” write, “you will be responsible for.” This helps the candidate envision himself or herself in the position as they read.
- Don’t be over zealous with keywords and buzz words. These phrases can work when used sparingly, but be wary of oversaturation as it can sound disingenuous.
- Do favor bullets over paragraphs. In sections like the job summary, paragraphs are ideal, but bullets are easy to scan quickly without missing details.
- Do be honest. If you have a demanding office space, say so without deterring your reader. This will help you retain your hires.