Why is your job description incredibly important to your hunt for a new Executive Assistant to the President? To start, think of your post as an employer’s equivalent to a resume or cover letter. Treat it as a first impression and elevator pitch combined. What should you say to convince your readers that this job opportunity is right for them? Secondly, this description is your first talent filter. You don’t want to get stuck sorting through resumes of the under qualified or otherwise poorly matched, you’ll need to be clear about your expectations of your new hires. In the Executive Assistant to the President job description sample, you’ll see a good example of the type of tone and information you should use in your description.
Executive Assistant to the President Job Summary
As Executive Assistant to the President, you will be primarily responsible for maximizes the President’s time and promoting a positive company image. Through your duties as a liaison, you will maintain relationships between the president, his executives and his employees. Additionally, you will keep company departments informed of important changes and internal company details in a regular corporate newsletter.
Executive Assistant to the President Job Responsibilities
- Professionally represent the company president when greeting guests, organizing company events, reviewing correspondence and responding to inquiries made to the president.
- Produce and distribute the company’s corporate newsletter, which includes writing articles and designing graphic elements.
- Offer key guidance regarding historical precedent to executives.
- Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
- Complete special projects as assigned by president. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
- Actively seek to improve professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations.
- Maintain effective daily operations and make suggestions for process improvements when necessary.
Executive Assistant to the President Qualifications
- Bachelor’s Degree
- 3-5 years of experience as an executive assistant
- Excellent verbal and written communication skills
- Detail- and deadline-oriented multitasker
- Ability to make strong decisions under pressure
- Strong organizational skills
- Customer service experience preferred
At Boston Global Initiatives, we pride ourselves on our realistic, yet innovative approach to the global business market. In our company, we regularly ask ourselves what we can do to push our success to greater heights both internally and externally. We want our team members to know that while we do expect high levels of performance, we are equally committed to providing our professionals with the resources they need to exceed our expectations. If you are ready to be part of a thriving company that will make you the best professional you can be, follow our simple submission guidelines and apply for our Executive Assistant to the President post today.
Best Practices for Writing a Job Description
- As you tailor the above example to match your post’s unique demands, you should be aware of job description best practices to ensure you adopt a tone that will really engage top-level applicants. Remember, you are trying to be a stand out employer to attract stand out candidates. Keep these guidelines in mind as you edit and write your description:
- Do use the second person. Instead of saying, “our ideal candidate will be responsible for” write, “you will be responsible for.” This helps the candidate envision himself or herself in the position as they read.
- Don’t be over zealous with keywords and buzz words. These phrases can work when used sparingly, but be wary of oversaturation as it can sound disingenuous.
- Do favor bullets over paragraphs. In sections like the job summary, paragraphs are ideal, but bullets are easy to scan quickly without missing details.
- Do be honest. If you have a demanding office space, say so without deterring your reader. This will help you retain your hires.
Executive Assistant to the President Job Responsibilities
The key to attracting the right candidate for your open position is presenting the job duties clearly in the job description. You can do this in the executive assistant to the president job responsibilities section. Outline the day-to-day tasks expected of an assistant. Leave out simple and general tasks, which will simply clog up the list. You want to have only about 6-8 items, so include just the essential ones.
The job responsibilities section of the executive assistant to the president job description attracts applicants to the job and helps them to know if they are the right fit. Make the section detailed and direct. Keeping entries concise and easy to read is essential to not chasing away applicants and ensuring the right candidates apply. As you work on the executive assistant to the president job description, also include areas of responsibility and important key duties that make this position important within the company.
The following is a solid example of what this section might entail:
- Completes projects and assignments assigned by the president
- Serves as the face of the president’s office, greeting clients and others entering the office
- Compiles letters, notes, memos, documents and other items for the president
- Makes travel arrangements and develops itineraries
- Manages the president’s schedule, making appointments and meetings
- Acts as a liaison between executives and the president
Executive Assistant to the President Job Specifications
The main goal of the job qualifications and skills section is to convey the expectations you have for those applying to the position. It serves as a way to weed out the applicants who are not right for the job. This section of the executive assistant to the president job description must clearly explain what education, skills and experience a candidate must have to do the job.
Ensure this section is concise and direct. You do not want to leave applicants wondering what an entry means. For example, if the applicant must have a degree, list the field it should be in. Make sure you consult with others in your company to nail down the precise executive assistant to the president job specifications to include. You want this list to be exact so you can limit the number of applicants you get who don’t meet the criteria.
Here is a look at an example of a requirements and skills section from an executive assistant to the president job description:
- Bachelor’s degree in business or a related business field
- Five years of experience working as an executive assistant
- Solid knowledge of office procedures
- Excellent communication and interpersonal skills
- Drive to improve a company and ensure its success
- Professional appearance