Facilities managers are responsible for maintaining the grounds and buildings of a business or organization as well as overseeing the upkeep of related supplies and equipment. These professionals also ensure the buildings and grounds remain well-maintained by overseeing renovation projects and scheduling repairs and safety inspections.
As you craft the skills section of your facilities manager job description, make sure to note that your ideal candidate is a good leader and that they possess strong organizational skills. You should also include that this person should have excellent verbal and nonverbal communication skills.
Facilities managers interact with many people throughout their day, so it is imperative they are personable and do their best to create a positive work environment. Take a look at the facilities manager job description below to get a better feel for what your own job description should look like.
Facilities Manager Job Summary
As the facilities manager at our large commercial office building, you will contribute to a positive, well-maintained working environment that encourages employee productivity and engagement. Beyond simply overseeing the day-to-day maintenance and repair needs of the office park, you will have the opportunity to make a difference in the way our building functions by voicing your opinion and attending regular board meetings. This position is ideal for a facilities manager with some experience who wants to broaden his or her horizon and take on larger projects. The ideal candidate should have excellent communication and organization skills and be a focused, driven worker.
- Inspect the grounds, bathrooms, offices and common areas of the office building on a daily basis to determine if repairs or renovations are needed
- Create a budget for the regular operation of the facility and record expenses for renovations, repairs and maintenance at the end of every week
- Log progress on building maintenance or renovation projects and assist with general repairs when the need arises
- Communicate with staff, groundskeepers and construction crews to inform them of plans and ensure any ongoing projects remain on task
- Make sure the building maintains a high level of security by implementing processes for locking the building after hours and refining the overall security plan
- Respond to and handle emergency issues promptly, including those related to repairs and maintenance
- Interview and hire facility employees to help take care of the building when openings for new positions arise
- Prepare reports for facility owners and attend regular meetings where the upkeep of the building is on the agenda
Job Skills & Qualifications
- High school diploma or GED
- Knowledge of repair and maintenance as they apply to facilities
- Strong communication skills, both written and verbal
- Associate’s degree in facility management or related field
- Two or more years in a facilities management position
- The ability to work a nontraditional schedule, including weekend and evening hours
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Facilities Manager Job Responsibilities
As one of the most important parts of your facilities manager job description, it is important that you know how to format the job responsibilities section effectively. We recommend that this section entirely takes the form of a bulleted list. Including at least six but not more than eight bullet points ensures that it is not too long and intimidating but neither too short and vague. Additionally, using a strong action verb for the first word of each bullet in your facilities manager job responsibilities section strengthens the information and helps readers better understand what the required daily tasks are.
Remember that the responsibilities section should be the longest and most substantial part of your facilities manager job description. This is the information that readers will use to better understand the job, so it will influence whether they want to apply. Get started with these simple examples:
- Oversee all operations in the facility, ensuring employees complete their work effectively and correctly at all times
- Monitor progress on special assignments and daily requirements, interacting with workers accordingly to improve efficiency
- Maintain policies and ensure all workers follow them closely during daily operations
- Create business reports that include in-depth details, and present them at monthly board meetings
Facilities Manager Job Specifications
While the job qualifications and skills section is the shortest part of your facilities manager job description, do not let that fool you into thinking it is the least important part. In fact, because it directly influences how many applicants you will receive, many consider it the most important section. If it is not written effectively, you may receive an overwhelming number of applications from unqualified candidates or none from talented professionals.
One of the most effective ways to organize this section is to separate the facilities manager job specifications into requirements and preferences categories. It is a good strategy for meeting your goal of attracting those candidates who meet your expectations while filtering out those who are not qualified. Typical mandatory requirements include education and working experiences, while preferences may be professional qualities, skills or behavioral traits.
These example entries provide example of both categories and will help you begin writing your facilities manager job description:
- Bachelor’s degree in business administration or related field required, master’s degree preferred
- 2 years of working experience in a position of leadership, 4 years preferred
- Strong interpersonal, written and professional communication abilities
- Fluency in both English and Spanish
- Highly organized and confident completing administrative tasks