To attract the best human resources professionals, you want to make sure your job listing paints a clear picture of the role and represents your company well. Even in an economic downturn, the most talented people tend to remain relatively secure in their positions, so you have to make sure to put your best foot forward if you hope to entice them back into the market. Taking the time to draft a listing that showcases the chance to take on an important responsibility in a place worth working at could help you get and hold the attention of the cream of the crop. Consider your ideal candidates and write the posting with them in mind. Don’t shy away from the “dirty truth” of the role in hopes of getting more interest. The people you really want will be ready—even excited—to tackle the challenge. To show you what we mean, we have put together a human resources assistant job description sample that should prove useful as a guide.
Human Resources Assistant Job Summary
As one of the fastest-growing and most dynamic businesses in the enterprise logistics space, Golem employs a robust and diverse workforce across 26 countries. As a member of our human resources team, you will be an integral link in a chain that distills order from chaos and keeps us moving forward. In this exciting role, you will provide support to the human resources managers. You will be the first point of contact for employees, providing professional and courteous assistance with payroll and benefits questions. You will prepare reports, documents, and training materials for internal use and dissemination to various departments. You will draft job postings and assist management with interviewing, hiring, onboarding, disciplinary action, and separation procedures.
Golem’s benefits are second to none:
• Highly competitive base salary
• Group health, dental, and vision plans
• 401K with company match
• Flexible Spending Account
• Paid Time Off
• Tuition assistance
• Two weeks paid vacation
• Work/life balance
Human Resources Assistant Job Responsibilities
- Administers and scores exams to establish applicants’ skill sets
- Coordinates appointments to facilitate test scheduling
- Conducts new-hire orientation and onboarding
- Collects time and attendance records for payroll processing
- Assembles, prepares, analyzes, and submits employee data reports
- Maintains employee records such as employment and status-change information. Provides support to the department through data entry, formatting, and printing. Organizes work, answers multiline telephone system, records and relays messages, and maintains equipment and supplies
- Keeps employee confidence and protects internal operations by ensuring the confidentiality of human resources information
- Follows organization standards to ensure high quality of service
- Keeps knowledge and skills current by attending workshops, networking, and reviewing professional publications
- Helps team meet objectives by accomplishing all assigned tasks in timely manner
Human Resources Assistant Skills and Qualifications
- Associate’s Degree
- Bachelor’s Degree or higher preferred
- Minimum one year of office experience
- Experience drafting reports
- Filing, printing, and copying
- Scheduling experience
- Independent self-starter
- Trustworthy and discreet to handle confidential information
- Ability to work as part of a team
- Adaptable to an environment of constant change
- Strong work ethic with
- Takes ownership of a task from beginning to satisfactory resolution
- Professional interpersonal, written and oral communication skills
- Capable of managing competing priorities in a fast-paced office
- Touch types 40 WPM or higher
- Intermediate knowledge of Microsoft Office
Golem burst onto the scene in 2002 with a simple mission—to become the world’s warehouse. We now manage the inventories of over 200 organizations in over two dozen nations around the globe. Our philosophy demands that we treat every item as if it belongs to us. We are the organizations that store their merchandise with us. As they succeed, we succeed. That focus makes Golem different. It makes us better. It makes us the future.
Some Job Description Do’s and Don’ts
- As you write your job posting, here are some pointers to keep in mind:
- Do use bullet lists to organize your information and make it easier to read.
- Do provide a thorough picture of the position to help prospects determine if they’re qualified.
- Do promote your organization in an honest, yet positive way to get candidates interested.
- Don’t use vague or incomplete information in an effort to get more interest. You don’t want everyone. You want the best.
- Don’t stuff your posting with keywords to get better search rankings. Doing so could make your listing difficult to read. Search engines could also penalize you for it.
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Human Resources Assistant Job Responsibilities
To make your human resources assistant job description easy for potential applicants to read and understand, keep it well organized. When you create your job responsibilities section, separate your information into 6-8 bullet points. This makes it more enticing for readers and allows you to provide them with enough information to get an accurate idea of what the position requires, while not bombarding them with too many details. Use an action verb to start each bullet to effectively enable readers to see themselves performing each responsibility.
The job responsibilities section of your human resources assistant job description is a wonderful place to use exciting language and give qualified candidates more of a reason to want to work for your company. Take advantage of the importance of this section by making each task seem like a privilege instead of a duty.
Use these human resources assistant job responsibilities examples as inspiration when writing your own:
- Conduct first interviews with potential candidates in order to make a professional decision about whether any of them merit a second interview
- Perform background checks to ensure job applicants are being honest about their history
- Organize employment paperwork and ensure all records are accurate and up-to-date
- Lead new employees through the orientation process
Human Resources Assistant Job Specifications
The first step to writing the job qualifications and skills section of your human resources assistant job description might involve sitting down with other members of management to figure out which abilities are necessary and which would just be beneficial for an employee to have. In some cases, it is helpful to create a different list for each of these categories to help limit applicants to those that would be the best fit.
As you think about the minimum requirements for the position, refrain from being more demanding than you need to be, as this can discourage potentially qualified applicants. Especially if your company offers additional training, it can be wise to limit your list of necessary skills to the bare minimum and write a separate list for preferred skills.
When deciding what to include in this section, don’t omit abilities that might seem obvious, such as communication or critical thinking skills. It can also be wise to use specifics when writing your human resources assistant job description, so readers can understand what it would be like to work for your company, instead of just getting a general idea of what a human resource assistant does.
Read over these human resources assistant job specifications for ideas about what to include in your own posting:
- Associate degree in human resources or business
- Previous work experience in human resources or customer service
- Critical thinking and decision making skills
- Certified by the Society for Human Resource Management