To attract the best human resources professionals, you want to make sure your job listing paints a clear picture of the role and represents your company well. Even in an economic downturn, the most talented people tend to remain relatively secure in their positions, so you have to make sure to put your best foot forward if you hope to entice them back into the market. Taking the time to draft a listing that showcases the chance to take on an important responsibility in a place worth working at could help you get and hold the attention of the cream of the crop. Consider your ideal candidates and write the posting with them in mind. Don’t shy away from the “dirty truth” of the role in hopes of getting more interest. The people you really want will be ready—even excited—to tackle the challenge. To show you what we mean, we have put together a human resources assistant job description sample that should prove useful as a guide.
Human Resources Assistant Job Summary
As one of the fastest-growing and most dynamic businesses in the enterprise logistics space, Golem employs a robust and diverse workforce across 26 countries. As a member of our human resources team, you will be an integral link in a chain that distills order from chaos and keeps us moving forward. In this exciting role, you will provide support to the human resources managers. You will be the first point of contact for employees, providing professional and courteous assistance with payroll and benefits questions. You will prepare reports, documents, and training materials for internal use and dissemination to various departments. You will draft job postings and assist management with interviewing, hiring, onboarding, disciplinary action, and separation procedures.
Golem’s benefits are second to none:
• Highly competitive base salary
• Group health, dental, and vision plans
• 401K with company match
• Flexible Spending Account
• Paid Time Off
• Tuition assistance
• Two weeks paid vacation
• Work/life balance
Human Resources Assistant Job Responsibilities
- Administers and scores exams to establish applicants’ skill sets
- Coordinates appointments to facilitate test scheduling
- Conducts new-hire orientation and onboarding
- Collects time and attendance records for payroll processing
- Assembles, prepares, analyzes, and submits employee data reports
- Maintains employee records such as employment and status-change information. Provides support to the department through data entry, formatting, and printing. Organizes work, answers multiline telephone system, records and relays messages, and maintains equipment and supplies
- Keeps employee confidence and protects internal operations by ensuring the confidentiality of human resources information
- Follows organization standards to ensure high quality of service
- Keeps knowledge and skills current by attending workshops, networking, and reviewing professional publications
- Helps team meet objectives by accomplishing all assigned tasks in timely manner
Human Resources Assistant Skills and Qualifications
- Associate’s Degree
- Bachelor’s Degree or higher preferred
- Minimum one year of office experience
- Experience drafting reports
- Filing, printing, and copying
- Scheduling experience
- Independent self-starter
- Trustworthy and discreet to handle confidential information
- Ability to work as part of a team
- Adaptable to an environment of constant change
- Strong work ethic with
- Takes ownership of a task from beginning to satisfactory resolution
- Professional interpersonal, written and oral communication skills
- Capable of managing competing priorities in a fast-paced office
- Touch types 40 WPM or higher
- Intermediate knowledge of Microsoft Office
Golem burst onto the scene in 2002 with a simple mission—to become the world’s warehouse. We now manage the inventories of over 200 organizations in over two dozen nations around the globe. Our philosophy demands that we treat every item as if it belongs to us. We are the organizations that store their merchandise with us. As they succeed, we succeed. That focus makes Golem different. It makes us better. It makes us the future.
What to Include in Your Human Resources Assistant Job Description
Be frank and thorough when writing your listing, and aim it at your ideal prospects. Doing so allows top talent to recognize themselves as they look over the description, and encourages less-qualified individuals to save themselves the effort of applying. It can often be tempting to sugarcoat or even omit some less glamorous elements of a job’s regular duties, but doing so could be a big mistake. The most-qualified potential applicants will generally be comfortable with the difficult demands of a position because they will bring a level of confidence and experience that prevents them from being daunted.
As you write your job description, provide details about your organization that illuminate your culture and values. Be positive, but also realistic. Don’t limit the sell to the “Company Profile” section of the posting. Incorporate value statements in the job summary and underscore the company’s commitment to employees when enumerating bonuses such as benefits.
These are the crucial elements to include in your human resources assistant job description:
• Title – This should be catchy and descriptive because it is the first engagement with your prospects. A good title is appropriate to the position and industry and conveys at a glance the essential purpose of the role and how it fits into an organization’s reporting structure. Consider alternative titles if you find your go-to choice is a bit bland or vague.
• Job Summary – Write a short paragraph that condenses the most vital functions of the position. Try to keep it to three direct sentences that put the reader into the role. Consider incorporating some values-oriented language such as “As part of Organization X’s commitment to serving our customers.”
• Responsibilities – Elaborate on the duties the successful applicant will be expected to perform. Describe the job comprehensively to assist potential candidates in determining if they are able and willing to do the work you require. Begin each responsibility with a strong action word and try to keep the list to 5-10 items.
• Requirements – Don’t be afraid to narrow the field here. Remember that ideal candidate you’re seeking and write a list of requirements that will get you that person. If you contemplate including preferences, consider whether your organization’s needs would be better served by making those nice-to-haves into must haves.
• Company Profile – This section bears the brunt of your efforts to sell prospects on your business. Provide a brief overview of your company that offers some historical context and a statement about future goals. The profile should help a potential applicant decide if they would fit well within your organization’s culture.
• SEO – Most job seekers now lean heavily on search engines to help them find openings. Despite this fact, the average person only reads the first page of search results, so it’s important to optimize your listing for search to give it a better chance of being seen. Apply insights about the interests and needs of human resources professionals to develop targeted keywords to bolster your job descriptions.
• Call to Action – Make sure to end your posting with a short phrase that asks the reader to take a specific action. “Apply Now” and “Submit Your Resume” are both good examples.
Remember to be thorough, particularly when outlining job requirements and duties. Better descriptions help ensure better applicants.
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Writing Your Human Resources Assistant Job Description: Do’s and Don’ts
These rules of thumb could help you get even more from your posting:
• Do use your understanding as a human resources professional to add detail to your employment announcement.
• Don’t put up roadblocks by making a confusing application process.
• Do include salary and benefit information if your organization’s policies allow it.
• Don’t omit details about work locations and travel requirements.
• Do clearly indicate the type and terms of employment (e.g.—full-time, contract, on-call).
Some Job Description Do’s and Don’ts
- As you write your job posting, here are some pointers to keep in mind:
- Do use bullet lists to organize your information and make it easier to read.
- Do provide a thorough picture of the position to help prospects determine if they’re qualified.
- Do promote your organization in an honest, yet positive way to get candidates interested.
- Don’t use vague or incomplete information in an effort to get more interest. You don’t want everyone. You want the best.
- Don’t stuff your posting with keywords to get better search rankings. Doing so could make your listing difficult to read. Search engines could also penalize you for it.