Most experienced human resources specialists understand how to effectively source qualified candidates. Therefore, it’s crucial that you dedicate some time to make sure you’re presenting the right pitch to this specific crowd of applicants. What do they value? What do they bring to the table? What are you looking for? We’ve created the following human resources associate job description sample to help you attract the kind of people you’re interested in hiring.
Human Resources Associate Job Summary
The selected candidate will have a thorough understanding of a large-scale human resources department. He or she will responsible for assisting the HR director with a variety of duties, including new hire onboarding, orientation, payroll and benefits administration, employee assistance and special assignments as needed.
Human resources associate Job Duties and Responsibilities
- Administers multi-state payroll on a bi-weekly basis.
- Manages benefits program and vendor relationships. Assists employees with questions, issues and enrollment.
- Maintains database of employee records as well as all active and inactive applications.
- Conducts initial screening interviews and contacts references to verify background.
- Conducts all new-hire orientations.
- Assists with the development of new-hire training material.
- Works directly with our third-party vendor to assist out-of-state employees with relocation.
- Coordinates flight, car and hotel arrangements for candidate interviews.
- Contributes to ongoing recruiting efforts as needed.
- Mitigates employee relation issues while adhering to company, state and federal laws and regulations.
- Maintains complete confidentiality of all HR-related information.
- Continually works with department to streamline the hiring process and improve internal policies.
Human Resources Associate Job Requirements
- BA/BS in business, human resources, organizational leadership or related field is required
- 3 years experience in corporate HR, preferably with a large manufacturer
- Working knowledge of Oracle
- Highly proficient with Word, Excel and Outlook
- Ability to maintain employee confidentiality
- Superior attention to detail
- Ability to multitask and work with minimal supervision
- Exceptional verbal and written communication skills
- Available for occasional travel to remote sites < 10%
- Experience with ADP payroll is preferred
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What to Include in Your Human Resources Associate Job Description
Human resources is a broad field, so it’s important to be very specific about the role you’re looking to fill. Could you use some help with recruiting? Are you looking for someone to take over onboarding? Perhaps you need an associate to dabble in a variety of HR-related tasks. Just be upfront about your requirements and paint a clear picture for potential applicants.
• Job Title and Summary –Be careful when naming your position. A human resources associate job description title should draw attention but also be easy to search for. Stay consistent with your company’s culture, and be sure to use words that reflect the appropriate level of experience and responsibility. The word “associate” generally means a non-management position. Moreover, be sure to keep your job summary sharp and concise. This should be a brief overview and no more than two or three sentences in length.
• Job Responsibilities –Don’t hold back on this section. Be completely transparent about the duties of the position, and know exactly what you’re looking for and why you need to hire. You should list 5-10 tasks that candidates can expect to complete on the job. Furthermore, write each bullet point in present tense using an action verb. For example, you might require the employee to “source candidates through cold-calling and referrals” or “process all new-hire paperwork.” Finally, be sure to detail what percentage of each workday will be devoted to each responsibility. Good candidates will want an idea of a typical day on the job.
• Qualifications –Be clear about which credentials are mandatory and which ones are preferred. This is your primary weed-out tool and will significantly reduce the number of resumes you’ll have to sort through. Be specific about education and degrees, years of experience, scope of experience and soft skills.
• Company Description –This is how you reduce turnover. While it’s important to advertise your company in a positive light, it’s even more important to accurately describe your culture. What’s the atmosphere like? What is your mission? What are your benefits?
• Call to Action –Everyone likes an invitation. Show some enthusiasm about the role by encouraging candidates to “apply online” or “send in a resume.” Above all, you need to direct applicants to the appropriate channel. If you don’t want phone calls or emails, state that in the job description.
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Writing Your Human Resources Associate Job Description: Do’s and Don’ts
Consider the following practices after you come up with an initial draft.
• Do be concise. While it’s important to paint a complete picture of your expectations, don’t bore those passive candidates by being too wordy.
• Don’t forget to explain how to apply. Be specific and very clear about submission guidelines.
• Do convey value. Anyone in human resources knows that hiring is a two-way street. State what you’re looking for, but let candidates know that their contributions will matter. Emphasize teamwork, recognition structure or other cultural elements of your company or department.
• Don’t write the description on your own. Talk to your direct co-workers as well as people in other areas. Your associate will likely have contact with employees in every department of your organization.
• Do explain what makes your company different. Human resources tends to be a very generalized field. Give your candidates something unique to look forward to.
• Don’t state salary without consulting your company policy.
• Do use spell check. Nothing makes you look unprofessional like a poorly written job description. Don’t go live without getting a second pair of eyes. You’d be surprised at the minor details you may have missed.
Best Practices When Writing a Job Description
- The Human Resources Associate job description sample above is a great reference, but don’t simply copy information just because it sounds good. It’s important that you embody your own culture and convey the specific needs of your department and organization. Here are a few do’s and don’t to keep in mind as you draft your description.
- Do be direct. Picture yourself as an applicant who wants to know everything about your organization and the position. Use action-focused verbiage and paint a clear picture of the daily routine.
- Don’t include trivial tasks. Being thoroughly concise means leaving out information that doesn’t carry any weight. For example, you don’t need to detail standard office duties like making copies or using a printer.
- Do sell your culture. Don’t focus solely on the job duties. Instead, incorporate some details specific to your company, and don’t be afraid to use a little wit. Your candidates should be able to easily determine whether or not they would be a good fit for your culture.
- Don’t advertise salary information if it conflicts with company policy.
- Do use bullet points. Today’s jobseekers want fast information, and bullets are easy on the eyes. Plus, they help filter out unqualified candidates who simply skim through paragraphs.
- Do think about your platform. You want a description that looks good on a website, job board, mobile app or wherever you’re planning to advertise.
- Do be transparent. Don’t ever sugarcoat any job duties simply because they may seem unpleasant.
- Don’t go at it alone. Talk to other members of your team, particularly those in similar roles. This prevents you from forgetting key functions of the job.
- Do provide contact information and specific submission guidelines. Some employers like to see which candidates will actually call in for a name. While this traditional test of persistence is nice in theory, it really just wastes time. Tell your applicants exactly how you’d like them to apply.