Writing a great job description is an essential piece of recruiting the top talent for your company because it assists in ensuring that duties align with your company vision. It is a tool for communicating the duties and functions of a position and the qualifications necessary for success. It is also the framework on which job seekers develop an interest in working for your company and ultimately make the decision to apply. To ensure that you don’t spend hours sorting through unqualified resumes, use clear and concise language to represent the actual duties, job specifications, and responsibilities accurately, such as those included in the Human Resources Generalist job description sample.
Human Resources Generalist Job Description Sample
To assist you in devising a position description that will draw in the qualified candidates, we have included a sample Human Resources Generalist job description below.
Human Resources Generalist Job Summary
You will perform HR-related tasks on a professional level and work jointly with senior HR administrators to maintain assigned area. You will also be accountable for on-boarding, training, employment law compliance, benefits administration, performance management, employee relations, policy implementation, affirmative actions, and recruitment and hiring.
Human Resources Generalist Job Responsibilities and Duties:
- Administers multiple personnel plans and procedures for all employees
- Assists in implementing and revising HR policies and procedures
- Develops and maintains employee policies and procedures manual and handbook
- Participates in development of systems, objectives, and goals
- Monitors the performance evaluation program and administers the compensation plan
- Performs benefits administration such as communicating benefits information to employees, approving invoices for payment, change reporting, and claims resolution
- Cultivates and oversees affirmative action program
- Conducts hiring efforts for all staff, students, and temporary employees
- Handles outplacement counseling, employee relations advising, and exit interviewing
- Engages in administrative staff meetings and participates in seminars and other meetings
- Manages human resources information system documents and compiles summaries from the database
- Ensures compliance with state and federal employment regulations
- Performs other duties as assigned
Human Resources Generalist Qualifications and Skills
- Bachelor’s or Master’s degree in Human Resources Management, Business Administration, or related field
- Professional in Human Resources (PHR) certification
- 3-5 years of progressive human resources experience
- General knowledge of HR laws, practices, and policies
- Excellent verbal and written communication skills
- Comfortable speaking in front of both large and small groups
Oregon Compass, LLC is a national nonprofit organization operating innovative programs to assist youth and families find safe housing in the community annually. As a company established on the belief that people are our most valuable assets, we recognize how important our employees are to our success. That’s why working with us includes a comprehensive benefits package and numerous opportunities for training and professional development. We hire individuals who embrace a challenge, welcome new opportunities, and have a passion for discovering new ways to help others. Our team members enjoy the chance to assume responsibility and question traditional wisdom.
What to Include in Your Human Resources Generalist Job Description
When it comes to including information in a Human Resources Generalist job description, flexibility is the key. You may want to consider writing a more generic job description that emphasizes accountabilities and expectations instead of explicit duties to encourage workers to concentrate on results rather than responsibilities. A wide-ranging position description is also simpler to maintain because you will not have to modify it each time there are minor changes in obligations. While it may seem overwhelming at first, creating a position description is not a daunting task if you start with a template. Although formats and styles vary, the essential elements of a job description should include:
• Title and Summary – The job title should accurately and briefly define the work the position performs including the level of the job, such as Senior Human Resources Generalist. The summary should be one to two sentences that include a general statement of duties and the organization’s reporting hierarchy.
• Responsibilities and Requirements – Usually this part of the job description is the longest. It describes what the position entails and can be quite precise, such as files EEO-1 report annually. It should list any supervisory functions and provide a high-level summary of the duties the employee will handle on a day-to-day basis. This section is a good place to indicate priorities for particular activities and the education, knowledge, skills, and experience requirements.
• Company Information – A well-written position description provides a snapshot of the business, allowing the job seekers to identify with the corporate mission statement and determine if the culture aligns with their style. Make sure to include how the job relates to your company vision.
• SEO – It is critical that your description includes the top keyword terms, searches, and phrases such as HR recruiting or human resource information system. The majority of people looking for a new position will only scan through the results that appear on the first page, making optimizing your position description crucial for attracting top talent.
• Call to Action – Encourage candidates to submit an application by including calls to action such as apply now, send us your resume, or other relevant phrases that will motivate an applicant to take action and apply for your open position.
A clearly defined Human Resources Generalist job description forms the foundation of position expectations allowing candidates to easily understand the advantages of working for your organization.
Making better hires starts with building better job descriptions
• Browse 100s of templates across 40+ industries
• Customize your template with your company info & job requirements
• Post it to 20+ job boards in seconds – for FREE!
Get a professional, candidate-centric job description quickly & easily with MightyRecruiter
Writing Your Human Resources Generalist Job Description: Dos and Don’ts
After you finish writing the job description, take a look at these straightforward dos and don’ts to ensure that you have included everything accurately.
• Do provide specific details and spell out critical positions requirements.
• Do include salary ranges and where the job is located.
• Don’t use terms that are subject to different interpretations.
• Do provide clear guidelines for submitting an application.
• Do use an impersonal style of writing.
• Don’t rely on industry jargon or abbreviations.
The decision of an applicant to submit a resume is the result of finding answers to questions in a well-written job description. Posting a clear and precise job description will help you attract the ideal candidate and make the process of recruiting the top performers for a Human Resources Generalist position easier for you.