Writing an outstanding position description is a fundamental component of hiring the best candidate to work for your organization. Hiring managers should not have to spend countless hours sifting through hundreds of resumes from unqualified applicants or those who didn’t understand the job qualifications. With a well-written job description, you can weed out those candidates who are not truly interested in working for your business or aren’t qualified for the position. If you take time to write a thorough and accurate position description before the resumes start rolling in, you will save time by eliminating sorting through piles of unqualified applicants later. To help you write a clear job description, we have included a Legal Assistant job description sample below.
Legal Assistant Job summary
As a legal assistant, you will be tasked with a variety of duties to support lawyers, including drafting documents, conducting legal research, and maintaining and organizing files. You will also help lawyers prepare for corporate meetings, trails, and hearings. You will use innovative technology including computer software for organizing and managing the data and documents collected throughout a case. You also be responsible for using electronic database management for electronic discovery related to a trial, such as websites, accounting databases, documents, data, and emails.
Legal Assistant Job Responsibilities and Duties:
- Investigate case facts to ensure the consideration of all relevant information
- Identify appropriate materials, legal articles, judicial decisions, and laws for assigned cases
- Organize, analyze, and compile information
- Collect and record exhibits
- Develop written statements
- Draft legal arguments for lawsuits
- Prepare motions and pleadings for filing in court
- Secure affidavits
- Support attorneys in trials
- Track and organize files from case documents to facilitate access and availability to attorneys
- Draft separation agreements, mortgages, and contracts
- Plan estates and establish trust funds
- Manage other law office staff and delegate responsibilities
- Maintain financial records, track hours, and bill clients
- Search legal records collected in computer databases
Legal Assistant Skills and Qualifications
- High school diploma or GED
- Legal Assistant diploma or certification
- 1+ year experience
- Familiarity with laws, legal procedures and protocols, and the court system
- Working knowledge of case management software
- Computer literacy and satisfactory knowledge of daily operations of a legal office
Grant Angel Logan, LLP is a leading trial and transactions law firm. We are known for our core strengths in middle market mergers and acquisitions within the financial services and real estate industries. Our team is recognized as one of the top law firms in the nation. Our values of excellence, leadership, and community, in addition to our commitment to your career, enable us to secure a high standard of excellence. Grant Angel Logan is a leader in educating employers about the laws of equal opportunity and recognizes the significance of creating a workforce that reflects the various communities we serve.
What to Include in Your Legal Assistant Job Description
How much information should you consider including when writing a job description for a Legal Assistant? Should you to add salary ranges, or reserve that information for the interview? How do you optimize the post with relevant keywords to attract candidates on online postings and job boards? How do you determine which requirements to list in the job description? These are all good questions to answer before you start writing. Here are the essential sections to cover:
• Title and Summary – The job title should be accurate, short, and clear to tell potential applicants exactly what the position entails. Include position level in the organization, such as lead, senior, or manager. Add two or three sentences about the job and the company, including the importance of the position to the business.
• Responsibilities – Identify significant divisions and general duties. For complex jobs, it is helpful to designate the percentage of time a function will take, and list them in order of importance. Indicate degree or education requirements along with any special certifications or licenses needed to perform the job successfully.
• Company Information – Use your position description to contribute information about your business and the perks you give your employees. Strategically utilizing this section enables you to communicate your business dynamics and helps job seekers determine whether your company is a good fit with their preferred work style.
• SEO – Relevant keywords are essential to creating a searchable posting. Integrate phrases or words that job seekers in your industry use regularly into the job title and description. Google AdWords is a helpful source for determining which keywords job seekers use in your market.
• Call to Action – The call to action is the last section of your job posting and is where you should motivate the job seeker to apply for your posting in person, via an online form, telephone, fax, email, or snail mail. Most hiring managers assume that a candidate will apply to job posts without any prompting. However, by just requesting the job seeker to apply, you will receive more responses. Don’t just ask them to apply, though. Use exciting action phrases such as This opportunity won’t last long, so please apply today! or Apply now – we’re looking forward to reading your resume!
An accurate and precise Legal Assistant job description ensures that any job seeker discovering the posting can easily see why working for your business is desirable.
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Writing Your Legal Assistant Job Description: Dos and Don’ts
Ensuring that you write an accurate job description is vital to attracting the top talent and reducing your job of weeding through unqualified applicants. After your write your position description, read over these straightforward dos and don’ts to ensure that it is correct.
• Do refer to job titles instead of individuals when describing hierarchy.
• Do write a complete, accurate, and concise job description.
• Don’t use a narrative writing style.
• Don’t include minor or infrequent tasks that are not unique to the position.
• Do omit unnecessary words to keep sentence structures as simple as possible.
• Do use a logical sequence when describing responsibilities and duties.
Make it simple it to submit a resume and for candidates to find answers to questions. Then motivate them to apply. You will get more results that way, and the more likely you are to find the top talent you want working with your team. Hiring the best person for a Legal Assistant position is easier when you prepare a clear job description.
Writing a Job Description Best Practices
- While the above is a superb Legal Assistant job description sample, there are instances where you may not be able to find an example to follow. For those cases, we have listed some fundamental best practices and dos and don’ts to ensure that you get the posting correct the first time, and save yourself the hassle of weeding out unqualified candidates one at a time.
- Do accurately and clearly list the title and describe the role in a few sentences.
- Do write your job description to interest candidates and motivate them to apply.
- Don’t list artificial qualifications or requirements for the job.
- Do describe the advantages of working for your business, including the environment, history, and culture.
- Do ensure clarity of the employment terms, including hourly or salaried, permanent or temporary, and part-time vs. full-time.
- Do utilize precise action verbs, such as advise, reconcile, or facilitate, instead of vague action verbs.
- Don’t include statements pertaining to martial status, religion, gender, or age.
- Do mention the amount of travel required, the location, whether a partial telecommute is allowed, and whether or not compensation will be offered for relocation.
- Do include specific instructions for submitting an application.
The Legal Assistant job description sample above is a great example of what a position description should look like to attract and keep the best performers for your organization. A good investment now in the time it takes to create a clear posting will translate into a valuable return later when you locate fresh, new stars for your team.