Mail clerks can work for a variety of businesses that need their mail sorted, read, time stamped and routed. They prepare all envelopes and packages the company wants to send out, which requires ensuring there is proper postage.
Being detail-oriented is a skill to highlight in your mail clerk job description. Mistakes cannot be made or else the business will be severely inconvenienced, so the need for accuracy needs to be emphasized.
Mail clerks should work as part of a team in a fast-paced environment. They should also be comfortable working in close quarters with others, which is typically the case for most mail rooms. Learn what else should go into an effective mail clerk job description by reading the one below.
Mail Clerk Job Summary
Are you in search of a real hands-on position where your organizational skills will be put to the test? If you are, then apply to be the company’s new mail clerk. You will be expected to sort through hundreds of packages and envelopes every day, leaving no boring moments and providing plenty of challenges for the solution-focused applicant. You’ll play an integral role in the functions of the company, and there is plenty of upward momentum if you prove yourself to be a first-class employee. There is plenty to learn with this position, and you will quickly learn how to use a variety of equipment and software.
- Sort mail received, and organize it according to department and deliver it to proper location at a later time
- Wrap packages and fill envelopes by hand, ensuring everything has the correct address and has the right amount of postage
- Drive to nearby post office several times a week to drop off outgoing mail
- Input data into company digital filing system that states when mail was sent out and when it was received by the mail room
- Scan specified documents using company multifunction printer to later catalog into digital database
- Verify that information on any checks is accurate before they are mailed, and update the system to specify when checks were mailed to assist accounts receivable department
- Keep track of inventory and order new supplies when necessary, which can include more stamps, envelopes and printer ink
- Perform additional administrative duties when required in order to maintain the overall productivity of the organization
Job Skills & Qualifications
- High school diploma or equivalent
- Able to pass a background check
- Able to lift up to 40 pounds
- Able to type at least 50 wpm
- Associate degree
- Written and oral communication skills
Qualified candidates will seek out job descriptions that thoroughly go over what the job entails. Comprehensive information means there are not going to be any surprises in the event an applicant gets called in for an interview. Use the guidelines set forth by the above example to write your mail clerk job description.
After you finish writing, post it to numerous places. Promoting the open position on your Facebook, Twitter, LinkedIn and other social media accounts can be extremely beneficial. In the event you have a mailing list, you can also mention it there. Before you call it a day, make sure you post to online job boards. There are so many of these, however, that it can use up a lot of valuable time. MightyRecruiter allows you to post jobs for free so your listing can go up on hundreds of job boards at the same time.
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