In order to recruit a top-notch Medical Records professional to your company, you need to create a stellar job description for the position. With the right job description and approach, you don’t need to spend an inordinate amount of time reading over resumes. The time you have to find the right professional for the job is limited, partly due to the number of companies that are out their recruiting to fill their own vacancies. With a stand-out job description, you can pick through the best of candidates to find the perfect individual for the job much sooner. In order to help you to write the best job description, we’ve included a Medical Records Clerk job description sample below.
Medical Records Clerk Job Summary
You’ll be tasked with creating new medical records and update existing ones with numbers and other identifying information to maintain accuracy. You’ll also retrieve, file, sort and manage medical records so they are easily accessible.
Medical Records Clerk Job Responsibilities and Duties:
- Collects patient demographic information from different sources.
- Collaborates with registration staff while inputting and retrieving information from data system.
- Manages index of patients by auditing, correcting and communicating any discrepancies and inaccuracies to the appropriate staff.
- Maintains accurate documentation of reasons why charts and medical records are not accessible with proper terminology for accounting and statistical purposes.
- Retrieves and delivers charts to appropriate staff and locations within healthcare facility in accordance with procedures established by company.
- Obtains documentation requested by healthcare professionals, such as test results that are not yet filed in medical records.
- Follows procedures, protocols and rules to perform job duties while adhering to regulations and policies set forth by company.
- Maintains and protects sensitive and private information by keeping patient records confidential in accordance with hospital, JCAHO, HIPAA, local, state and federal laws and regulations.
- Accepts ownership and responsibility for all actions, tasks and requests to enhance medical records management and hospital compliance and reputation.
- Maintains excellent communication while maintaining a courteous demeanor and professional attitude.
- Engages in ongoing training, education and professional activities to enhance knowledge, skills and professionalism.
Medical Records Clerk Skills and Qualifications
- High School Diploma or GED
- Six months experience in medical office setting
- Strong understanding of medical terminology
- 50 wpm
- Results and deadline driven
- Excellent attention to detail
- Excellent time management and organizational skills
- Team Player
Oreth Health is a leading healthcare provider with over 50 facilities across the country. Headquartered in Norman, Oklahoma, our mission is to improve the lives of others by offering affordable medical services to those in need. We strive to make a difference in the world by cultivating a workforce of compassionate individuals who seek to change the world one life at a time.
Writing a Job Description Best Practices
- The above Medical Records Clerk job description sample is an excellent example of how your job description should look. However, you may not always have it in front of you when writing future descriptions. Here is a brief list of dos and don’ts you should keep in mind when creating job ads in the future to improve your recruiting efforts.
- Do create a snappy title that job seekers can relate to and are actually searching for by using targeted keywords.
- Do create a short and sweet summary describing the position, its value and overall contribution to the company. Use descriptive words and phrases to give job seekers a realistic idea of what they can expect.
- Do get to the point right away. Job seekers spend an average of 47 seconds or less looking at job ads. Getting to the point right away ensures that job seekers see the information they need to apply.
- Do list all requirements, qualifications and skills that are mandatory to perform the job. List them in hierarchical order.
- Don’t forget to include a company profile that outlines its goals, mission and values. Motivate job seekers to join your organization.
- Don’t forget to include contact information so candidates know how to get ahold of someone to find out more information about the position.
This Medical Records Clerk job description sample is a great example of how your job descriptions should look in order to attract the interest of the right professionals. If you want to hire the hottest and brightest professionals for your organization, fine tune your job descriptions before posting them.
Want to use this job description?
Medical Records Clerk Job Responsibilities
Choosing the right tasks and duties to include in your medical records clerk job responsibilities section is the first step in finding the right person for the job. Jobseekers typically spend just a minute skimming through job descriptions, and they put a significant portion of their focus on the responsibilities. Therefore, you need to make it easy for them to imagine themselves in the position in your medical records clerk job description. At the same time, you must accurately present the position to ensure you receive applications from qualified candidates. This also helps increase job satisfaction and employee retention.
To accomplish this, follow the best practices discussed. Using a bullet list makes it easy for jobseekers to quickly skim the duties and determine whether they have the abilities and experience to handle the job. Stick to 6-8 key duties, and include information such as core deliverables and management structure to demonstrate the ways in which this position at your facility differs from that at others.
These examples of what to include in a medical records clerk job description will help you write your own:
- Create medical record files for new patients according to practice standards
- Ensure medical staff can retrieve records according to chart-out procedures
- Streamline procedures to deliver charts upon request to medical staff
- Adhere to clinic and HIPAA guidelines regarding patient confidentiality
Medical Records Clerk Job Specifications
Completing your medical records clerk job description takes more than quickly tagging on a few criteria at the end of the posting as the job qualifications and skills section. If you don’t have the right medical records clerk job specifications in your job posting, you might receive a big stack of applications from candidates not qualified to handle the job. To avoid this waste of time and resources, take the time to devise the right criteria for the position.
To do this, meet with the staff members with the most knowledge about what education, background, training, technical skills and soft skills employees need to accomplish the expected duties and tasks of the position. You will probably find there are some qualifications that are necessary and some you simply prefer. Rather than only listing the required qualifications, add a second list that details the preferred criteria. This makes it easier for jobseekers to know whether they have a chance at getting the job with their background. Most unqualified jobseekers will move on to other postings, leaving you with only qualified applicants.
Here are some examples of what to include on your medical records clerk job description:
- High school diploma or equivalent
- 1–3 years of experience with medical records
- Proficient in Microsoft Office
- Coursework in medical terminology