Medical records information technicians often go by other titles, such as health information technicians. In fact, many specialize and may be called cancer registrars or coding specialists. In any case, these technicians ensure the accuracy and comprehensiveness of patient records. They also track patients’ progress and outcomes, and confidentiality is important.
Many employers prefer that their medical records information technicians have a healthcare information technology postsecondary certificate or even an associate degree. If you are one such employer, make sure your medical records information technician job description is clear in this regard.
Vital skills for these technicians to possess include an orientation to detail and a strong sense of ethics. Communication skills are important as well, because technicians must often discuss anomalies and legal requirements with finance departments, doctors and even marketing departments. The medical records information technician job description below should help you get started on your own description.
Medical Records Information Technician Job Summary
As a medical records information technician at our hospital, you help women and children get comprehensive and quality health care. While much of the work is clerical and administrative (ex: copying training materials and processing health care paperwork), it is necessary in order for the hospital to function smoothly and for patients to get the care they deserve. You’ll do your job in an environment where everyone’s contribution is valued, and as part of that philosophy, you don’t have to pay for individual health insurance coverage. An on-site gym and three weeks paid time off are among our perks. The ability to keep information confidential is a must for this job.
- Get patient records for doctors, nurse practitioners, nurses and other medical personnel to review; correct errors immediately
- Enter and verify information in medical software programs, such as Allscripts HER; this keying of data is frequently repetitive and must ensure compliance with standard hospital format, such as “St.” instead of “Street” or “ST.”
- Use knowledge of HIPAA, medical records laws and information laws to keep patient information confidential
- Collaborate with other departments via phone, email and in-person meetings to streamline processes (example: work with accounting to cut down on billing mistakes)
- Attend trainings and workshops (example: updates in state and federal law about medical records and confidentiality)
- Research and troubleshoot complicated medical records requests; work with other departments and hospital personnel as necessary
- Stoop, crouch, reach and/or bend to retrieve paperwork and medical records
- Work with a positive, team-based attitude that recognizes the difference everyone makes, from CEO to doctor to custodian to landscaper
Job Skills & Qualifications
- Registered Health Information Technician (RHIT) certification
- Detail oriented
- Fluency in English
- Deep familiarity with Joint Commission standards for health records
- Knowledge of Allscripts HER
- At least one year of medical records work experience
- Ability to lift at least 40 pounds (to transport boxes of medical records)
As you can see, penning a good medical records information technician job description entails knowing the needs of the position well. You must also be familiar with your company culture to ensure that your chosen applicant is compatible with the organization. However, writing the job description by itself does not attract applicants. You must post your job openings where people will see them.
Your company website is a good place to start, as are Facebook, Twitter and other social media platforms. Many job seekers tend to use online job boards, and posting to even just 10 takes up a lot of time. Consider using Mighty Recruiter to post jobs for free, and all at the same time.
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