A good job description provides a solid foundation on which to build your hiring process. It gives potential applicants the information they need to make sound decisions regarding whether or not they should apply. It can also prevent misunderstandings and wasted time. To help you construct a strong, informative job posting, we have created the following Occupational Therapy Aide job description sample.
Occupational Therapy Aide Job Summary
As an Occupational Therapy Aide at Oh My OT in downtown Healthy City, California, you will be involved in day-to-day patient services, including preparing rooms, scheduling appointments, cleaning and maintaining equipment, filing paperwork, answering phones and keeping informational displays well-stocked. We are seeking applicants who can work afternoons, Monday through Friday, and every other Saturday morning.
Occupational Therapy Aide Job Responsibilities and Duties:
- Reception duties (including answering phones, greeting patients and scheduling appointments): 70 percent of workload.
- Preparing rooms and laying out equipment: 20 percent of workload.
- Cleaning and maintaining equipment and reception area: 10 percent of workload.
Occupational Therapy Aide Skills and Qualifications
- Our aides do not have to be licensed, but a background knowledge of human development, medical terminology and occupational therapy is required.
- High school diploma required.
- One year of experience or associate’s degree preferred.
- Friendly, outgoing demeanor required.
- Experience working with young children preferred.
Oh My OT has been operating in Healthy City for more than 30 years. Our patients agree that we are one of the friendliest therapy offices in town. Our Therapists and Therapy Assistants undergo several hours of continuing education every year to keep up with the latest developments in the field, and we are always improving our methods in line with the latest research and technology. Many of our Assistants and some of our Therapists started out as Aides and stayed on at Oh My when they completed their education.
What to Include in Your Occupational Therapy Aide Job Description
The first thing to remember when creating a job description is that you should not assume anything. Be explicit about stating what the position entails, what the minimum requirements are, and so on:
• Title – This may seem obvious, but a simple, to-the-point job title is a good place to start. You do have some room for creativity here, but bear in mind that most job-seekers will spend several hours each day scanning lists of employment opportunities, and if your title doesn’t sound like something they know how to do, they will pass up your listing.
• Summary – This section should contain an overview of the position, including geographic location and a brief description of the work involved. More details will follow in the responsibilities and requirements sections.
• Requirements and Preferred Qualifications – Be sure to make it clear which items are required and which are simply preferred. Education, experience and certifications fit nicely under this heading.
• Company Profile – Even though this section does not have to do specifically with the job vacancy you are advertising, it is one of the most important elements of an effective job description. When you are attempting to fill a position, you try to attract the best-qualified, most talented candidates, so you should provide as much information as possible about your organization’s philosophy, values and culture.
• Call to Action (CTA) – Last but not least, your job listing should feature a strong call to action, such as “click here to submit your application” or “email your resume” followed by the appropriate email address.
A well-constructed Occupational Therapy Aide job description will clearly inform about the job being offered as well as the personality behind the company name. This will make it easier for your ideal candidate to find your listing and apply to the position.
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Writing Your Occupational Therapy Aide Job Description: Dos and Don’ts
Now that you know what sort of information to include, study these dos and don’ts before you complete the job description:
• Do create an accurate description. With something as specific as occupational therapy, it should be safe to assume that anyone meeting the educational requirements you have stipulated will understand basic industry terminology you may use. However, what constitutes and “aide” is a little more subjective. If you need someone with a very basic understanding of the principles of human development and occupational therapy to prepare rooms and greet clients, explain that in your job description. If what you are looking for is someone who has quite a bit of experience and can work with clients independently on a program you have designed, spell that out in your job listing.
• Don’t forget to state where the new employee will be working. It is important to include the city and state where your office is located, as well as pertinent information about working conditions. For example, is this opening at a clinic, a school or a local fitness center?
• Don’t forget to provide an easy way to contact the hiring manager. Contact information should be included in the text of the job description. Don’t start off by confusing your potential applicants and making it difficult for them to submit their application materials.
• Do use relevant keywords to help your ad get found in search. Think about what phrases you would use to search for an Occupational Therapy Aide position. You should include geographic keywords, as well as phrases such as occupational therapy, OT, PT, clinic, school and any other words specific to your practice, such as Early Intervention.
The more information you can include in your job description without causing confusion, the better results you can expect. Giving your potential applicants adequate details about what the job involves, in what environment the work is performed and what your office culture is like enables your ideal candidates to find your listing and apply.
Writing a Job Description Best Practices
- Whether you need to advertise an Aide, Assistant, Therapist or other opening, keep the following points in mind:
- Use keywords to get your job description seen by more people. Remember to use standard expressions, such as occupational therapy, as well as common abbreviations like OT. Don’t forget your location keywords so local job-seekers can find your listing right away.
- Create an employment landing page on your company’s website to increase your listings’ visibility on the web. Two ways web pages get marked as being reputable are by having other pages link to them and by having been around for a while. If you create an “employment opportunities” page on your site and post your openings there as they come up, that page will start to look authoritative as far as search engines such as Google and Bing are concerned. Add you occupational and location keywords to the employment page as well as to your individual job descriptions.
- Use images, videos and employee testimonials to establish your office as a great place to work. Your company culture is an essential part of your total branding, and showcasing it is an excellent way to get new prospects excited about working with you.
- Use your company’s authentic voice. This goes back to branding and company culture, too. It is all too easy to get caught up in the details of a job description and lose your brand’s voice in the process. Once you have all of your job description’s essential information written down, read it aloud and see if it comes across with the personality of your organization. If it has become stuffy and overly technical, rewrite it until it has the tone you are looking for.
- Be upfront about compensation, perks, full-time or part-time status and expected work hours. If your employees need to rotate through working weekends, state this in the job description. If you can only offer part-time hours, be clear about that. If scheduling is flexible, job-seekers will want to know that, too. On the other hand, if you only need someone for Wednesday afternoons, say so in your ad. You don’t want to be half way through the interview process when you find out that your preferred candidate can’t work with your scheduling needs.
The Occupational Therapy Aide job description sample above is a useful starting point for creating a job description that will attract and retain the talent your organization needs. Feel free to adjust it to fit your brand and circumstances.