The exact responsibilities of office coordinators vary, with some functioning more like administrative assistants, others like office managers and many somewhere in between. In general, the biggest day-to-day responsibilities of an office coordinator entail setting up efficient filing and organizational systems, tracking expenditures, engaging customers and providing administrative or backup support where needed.
Because office coordinator jobs diverge so much, your office coordinator job description should be as specific as possible. Many employers like to see candidates who have bachelor’s degrees, although the exact field often does not matter. Administrative experience is also nice to see.
Hard skills, such as specific software program knowledge, are frequently essential. Soft skills that include organization, communication and efficiency are also popular. The office coordinator job description below should lend you some insight.
Office Coordinator Job Summary
Help! Our real estate office needs a lot of coordinating, so we’re looking for someone who is a master at filing and organization to help our business shine. If you love challenges, we have plenty to provide. You’ll work in a fast-paced environment with high customer volume where no one day is the same. If you are bursting with a lot of office management ideas, here is your chance to implement them. We prefer applicants who have a bachelor’s degree, but experience is not necessary. Instead, we’d like you to send us an email answering the question, “How do you whip an office into shape?” We’ll get in touch with applicants whose answers and resumes we like most.
- Revamp outdated and chaotic paper filing system, with the ultimate goal of digitizing many, if not most, operations and implementing new digital initiatives that reduce the use of paper
- Enter properties into the MLS, and ensure information and websites have gone through to partner sites
- Perform marketing support through heavy collaboration with our marketing guru, and write a good number of blog posts and other content types
- Use budgeting and assessment skills to oversee inventory levels, and reorder supplies when needed
- Do administrative support tasks such as faxing, copying, scanning, typing, writing fact sheets and so on
- Supervise maintenance of website and be main point of contact behind the generic firstname.lastname@example.org address
- Answer telephone calls, emails and in-person queries as necessary, referring clients or prospective clients to the best real estate agent to meet their needs
- Ensure smooth overall flow of office, with good operations both behind the scenes and in front
Job Skills & Qualifications
- Bachelor’s degree (specific field does not matter)
- Good knowledge of Microsoft Office, especially Word and Excel
- Ability to perform basic administrative tasks
- Organizational skills
- Some office coordinator or administrative experience
- Familiarity with real estate
Writing a comprehensive and accurate office coordinator job description is an important first step in finding great new employees. However, you do need to ensure that qualified people get to hear about the job. Good places to post your job opening include on your company’s website and on its social media accounts. Employee referrals may also help you discover the office coordinator of your dreams.
Another avenue to explore is job boards. It is true that there are many, so posting to even just five or 10 takes a lot of time. The good news is that you can use a service such as MightyRecruiter to make your life easier. You get to post jobs for free, and you do it all at the same time.
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