If you are looking to fill an open payroll clerk position in your company, you might be wondering how to filter out applications from unqualified candidates and attract attention from your field’s top talent instead. This is a challenge that nearly every recruiter has faced at some point, so you aren’t alone. There are ways to boost the quality of your applicant pool and hire the right people. Acting strategically at every point of the hiring process is essential, and this includes the very start of it: the job description. Taking the time to compose a thoughtful and enticing job description can massively improve your applications, but if you don’t know where to start, you can reference our Payroll Clerk job description sample.
Payroll Clerk Job Description Sample
The Payroll Clerk job description sample outlines some of the basic elements your job description should incorporate. You can use it to find inspiration and guidance when it comes time to write your own Payroll Clerk job description.
Payroll Clerk Job Summary
The Payroll Clerk is responsible for performing a variety of tasks relating to the payment of employees’ wages. These tasks include collecting, entering and maintaining accurate record of employee’s earnings and payouts. You may also address any disputes or discrepancies regarding payment by consulting with the individuals involved, verifying information and providing solutions as necessary. You will report to the Payroll Manager and work in conjunction with the rest of the department to provide timely payments and maintain accurate records.
Payroll Clerk Job Responsibilities and Duties:
- Calculate deductions to be made from wages, including social security, state and federal income taxes
- Answer questions from employees regarding payroll issues or processes
- Compile reports interpreting information gathered from payroll data
- Protect the confidential information of employees
- Work together with payroll department to uphold standards or performance
- Audit payroll data to check for inaccuracies and other problems
- Research and document solutions to any discrepancies
- Keep all payroll records updated with the most current and accurate information available
Payroll Clerk Skills and Qualifications
- High School Diploma
- Attention to detail
- Excellent mathematic skills
- Superior organizational skills
- Two years or more of experience in an administrative position is required
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What to Include In Your Payroll Clerk Job Description
Good job descriptions have an organized format and stick to it consistently. Separating the contents of your Payroll Clerk job description into sections will allow your readers to quickly gather the most important information and get a clear idea of what the position entails. To facilitate this, your job description should include the following features:
• Title & Summary – Most job seekers will find your job posting by using keywords for the title. Because of this, you should select the job title with keywords in mind. You should also use words such as “manager” or “assistant” to indicate what level of experience is expected. In the following summary, provide a cursory overview of the position, its duties and the expectations it entails.
• Job Responsibilities – The meat of the posting will go here. This is where you will outline the primary tasks and responsibilities the job includes on a day-to-day basis. Listing them in a bullet point format is advisable, and including 5-10 entries will provide applicants with the information they need.
• Requirements – The best way to cut down on applications from unqualified candidates is to make the requirements for the position as clear as possible. There is no room for vagueness here, so state explicitly what prior experience, education and other requirements are applicable to the job.
• Company Information – Good candidates will want to know about more than just the position. They will also want details on your company and the work environment, so you can provide that information right here. Speak positively and tout the perks of working for you.
These sections include the information that applicants need the most, and organizing your posting this way will help to attract candidates who are qualified. It also makes your application process easier for them, which makes the hiring process easier for you.
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Writing Your Payroll Clerk Job Description: Dos and Don’ts
Adhering to a general formula can help you compose your Payroll Clerk job description, but you may still need some pointers to polish it before publication. Do’s and don’ts offer additional guidance that can help take your job description from good to great. Read the following to ensure you’re representing your company and open position in a positive light:
• Do describe the position in attractive language. The best candidates will be enticed by inviting and exciting descriptions, so take care not to convey a detached or boring tone.
• Do reference your company’s resources while writing the posting. There may be literature or outdated job descriptions that provide you with ideas.
• Don’t copy job descriptions found elsewhere. Though consulting available resources is helpful, including this one, your job description should be entirely original. Duplicating content is risky, and it will also fail to attract the right candidates.
• Do approach the job description as an invitation. You want to grab the attention of the top talent in your field, so consider what language and content would motivate those candidates to respond to the description.
• Don’t leave out important information such as the location, hours and salary. If you are unable to include this information, or if it is subject to change, specify this so that candidates know what to expect.
These guidelines and do’s and don’ts are a good place to start when you are writing a job description. Equipped with a great posting, you can expect to have applications from great candidates start rolling in.