You know you need a payroll manager to make sure your employees are paid and take care of their taxes, but you might not be so clear on how to draft a job description that will attract the most qualified candidate looking for work. Taking a look at a payroll manager job description sample could be just the thing you need to spark inspiration and blaze your way through your job description.
Even if you’ve already written your job description, a sample can help put things in perspective and allow you to make sure you’ve got the most salient information in your description. Do yourself a favor and do everything you can to save yourself time and the frustration that comes from a fruitless hiring process.
Payroll Manager Job Summary
As the payroll manager of Remy’s Renovations, you’ll be tasked with ensuring employees are properly compensated. The position also entails gathering payroll information by making sure financial records are properly organized, completing reports and keeping up with payroll preparation. You’ll also be required to ensure the company remains compliant with the most current laws and regulations regarding payroll and taxes.
Payroll Manager Job Responsibilities & Duties
- Oversee the accurate and timely processing of new hires, transfers, temp employees, promotions and terminations.
- Design payroll systems and manage the input, calculation and collection of all necessary financial data.
- Manage the issuance and production of electronic bank transfers or paychecks.
- Review and analyze current benefits, payroll and tax procedures with the goal of making recommendations concerning improvements that can be made to those procedures.
- Resolve discrepancies in payroll.
- Audit payroll balance sheets, W-4s and YTD earnings.
- Oversee scheduled preparation of management reports, which consist of weekly, monthly, quarterly and yearly reports regarding payroll, vacation accrual, hours worked, benefits deductions and tax deductions.
- Attend continuing education workshops, training opportunities and classes to remain up-to-date on the latest payroll techniques, practices and technology.
- Work with human resources and benefits professionals in order to implement and align a more advanced benefits and payroll system.
- Update payroll procedures and policies when necessary.
Skills & Qualifications
- Four to five years of experience as a payroll manager
- Thorough knowledge of ReportSmith and ADP
- Proven experience with payroll tax at the local, state and federal levels
- Superior reporting skills
- People management skills
- Ability to understand Union Contracts is highly preferred
- Knowledge of system conversion (or at least a willingness to learn)
Remy’s Renovations was first constructed in 1999 by founder Remy Jarel. Remy started the company with the goal of providing Muscle Shoals home and business owners with a reliable and affordable contractor who could help them bring out the full potential of their property. Each of his renovation and construction technicians is fully licensed and receives regular training on the most current techniques and technologies in the industry. As of 2015, Remy’s Renovations has branched out into landscape renovations to bring out the full beauty in a home or business’s exterior. No matter which service you need, full satisfaction, affordability and quality are guaranteed.
What to Include in Your Payroll Manager Job Description
Your industry and business structure are likely to be the biggest factors that determine the type of information you need to include on your job description. Look over payroll manager job description samples for ideas on the most common items to include on a job description to help you get started. Examples of those common items include:
Job Title & Summary – Do you need a general payroll manager, one with advanced knowledge of the latest payroll regulations and laws, or one to come in on the weekends? Once you’ve decided on a title, decide which job responsibilities are the most essential to the position and summarize them. Be sure to limit this particular section to one to three concise sentences.
Job Responsibilities – You’ve given a bare bones layout of the position in the summary, now it’s time to get into the nitty gritty. List five to 10 job responsibilities you need for your payroll manager to perform. If you’re having trouble deciding which responsibilities are the most important, bear in mind that you want to give readers an idea of what a regular day will look like as your new payroll manager. If the candidate wants to know more about the position, he or she is sure to ask during the interview.
Skills & Qualifications – If your payroll needs are a bit more nuanced, it’s a good idea to mention the skills and qualifications payroll manager applicants should have in order to make good candidates. Touch on the degree level, amount of experience, certifications or licenses and the personality traits the applicant should possess. This section of your payroll manager job description is of particular importance because it can go a long way in saving you and candidates a great deal of time.
Company Information – Be sure to include information about your company, business philosophy and company culture. While a candidate may be perfectly suited for the position in regards to skills and qualifications, she or he might have a personality that clashes with those of your current employees. The last thing you want are disagreements between your employees and the person who makes sure they get paid.
Call to Action – Be sure to let interested individuals know how you’d like for them to proceed if they’re interested in being considered for the position. Something as simple as “send a resume now” or “schedule an interview today” will do the trick.
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Best Practices for Writing Your Payroll Manager Job Description
As you’re composing your payroll manager job description, there are a few dos and don’t you should be sure to keep in the forefront of your mind. Doing so helps improve your job description as well as your chances of finding the perfect payroll manager.
DO be sure to use bullet lists and points wherever possible. Readers often find them easier to read, scan and digest. You don’t want to risk scaring off the perfect candidate because your job description was so packed with text, now do you?
DO include the geographic location of your business. Applicants like to know how far they’ll have to travel back and forth each day and the best method of transportation.
DON’T go overboard if you decide to include SEO keywords and phrases with your description. Readers are sure to notice oversaturation and are likely to get the wrong impression about your company, which is likely to scare them off.
DON’T forget to consult your company policy before you include information related to benefits or salary on the job description.
DON’T neglect the power of action-based language. Using it gets readers excited and allows them to easily envision themselves as your new payroll manager.
Best Practice for Writing a Job Description
Having a payroll manager job description sample on hand is all well and good, but there’s a chance the above sample does little to help you with your particular situation. Should you ever find yourself in this category, know there are a few common practices that can help you construct the perfect job description that’s sure to attract the right candidates.
DO make sure you include examples of your company culture within your job description. You can do so by listing the reasons for starting your business and describing your work environment.
DON’T neglect the power of bullet points and bullet lists. Nothing makes a job description more appealing than having easily scannable and digestible lines of copy. When you do include a bullet point or list, be sure to start it off with action-based language whenever possible.
DO remember to include a call to action as well as contact information on your job description. Interested candidates like and need to know whom to contact with questions and what they need to do if they’re interested in becoming your payroll manager.
DON’T hesitate to share the traits you aren’t looking for in a payroll manager. While this might seem harsh, it serves to eliminate candidates who are likely unqualified for the position. You can do this by mentioning which qualities, traits and education levels are preferred and which are mandatory.