If you are going to get the right people to apply for jobs at your company, a solidly written job description is going to be required. Working as a recruiter or hiring manager, you often have several open positions on your plate that you need to fill at any one time, making it needlessly laborious to have to comb through stacks of resumes and hundreds of emailed applications in order to find one person who is at least qualified. The right job description will not only discourage the underqualified or less passionate people from applying, but will also invite talented individuals to get in touch with you, thereby making your task far simpler. For some inspiration, check out the Payroll Supervisor job description sample below.
Payroll Supervisor Job Summary
Every firm requires people who are specialized in managing employee payment in order to keep the wheels turning, and ours is no exception. It will be your job to process and compile payroll information while also keeping records of said payments.
Payroll Supervisor Job Responsibilities and Duties
- Achieves the human resource objectives for payroll by choosing, training, disciplining and counseling employees, conveying the expectations of their jobs, recommending compensation according to their contributions, all while keeping with the policies of the company.
- Keeps with the financial standards for payroll by picking out any variances and issuing corrections, keeping records of expenditures and providing information for the formulation of annual budgets.
- Keeps with the operational standards of the company by solving issues, finding areas for improvement, meeting expectations for customer service, production and quality, and helping with the formulation of reviews and plans.
- Reviews current records and enters any new changes in insurance or exemptions as well as paid-time not worked, deduction, pay, status and earned vacation.
- Maintains balance in payroll accounts by dealing with any discrepancies, starting journal entries and auditing information.
- Prepares compensation for employee distribution by checking time records, totaling and creating electronic transfers, checks and quarterly incentive bonuses as needed.
- Assesses any liabilities for payroll by entering information regarding employee taxes, 401k direct deposits and transfers, garnishments and wage assignments.
- Keeps company life insurance for employees up to date by preparing requests for checks, updating calculations and beginning the disbursement process.
Payroll Supervisor Skills and Qualifications
- Knowledge of basic structures for compensation, taxes and wages
- Benefits administration
- Proficiency in information analysis
- Workers’ compensation knowledge
- Practiced in confidentiality
- Attention to detail
- Effective communicator
Since 2002, the team of developers at Grandiose Studios has been crafting some of the world’s most popular video games. Our purpose is to stay at the head of the game development industry by continuing to create fun, meaningful and innovative experiences. Our mission is to maintain and expand our long-standing relationship with our fans in the gaming community so that we can continue to press forward in this exciting creative medium.
Best Practices for Writing Job Descriptions
- Even though the above Payroll Supervisor job description sample is a great blueprint from which to create your own for your company, the reality is that you are going to have to fill positions in the future for which there won’t be such specific advice. When that happens, there are a few basic principles that you should keep in mind so ensure that you produce a great document every time.
- Do demonstrate the personality and culture of your company. In terms of narrowing the field of candidates, this is by far one of the most effective ways of doing so. If, through your writing, you can give readers a sense of what it will be like working at your company, you are far more likely to hear from people who are close to the elusive concept of an ideal candidate.
- Don’t use text blocks to present your information. Though the goal of a job description is to present a solid amount of information in a small amount of space, this should not be done using text blocks. This method of presenting information, while it does save space, makes it difficult for readers to parse out important points. Showing a dedication to clarity and organization in your job description reflects well on your company in the eyes of potential candidates.
- Do bring up any special experience required for the position. If you’re going to need the person you hire to be familiar with a certain kind of software, for instance, make sure readers know about it.
Payroll Supervisor Job Responsibilities
You know the importance of a well-written responsibilities section in a job description. It can often make the difference between successfully finding talented employees and receiving a limited number of applications. The payroll supervisor job responsibilities section is so essential because it is the first section readers will use primarily to decide if they are qualified. Hiring professionals recommend that you make the responsibilities section the meatiest part of the job description.
Effectively formatting this section of your payroll supervisor job description also makes a big difference. It is best to write this information as a list of bullet points. Additionally, the first word of every bullet point should always be a strong action verb. This clarifies what the expectations are and what employees would do on a daily basis if they were hired. Try to include between six and eight bullet points.
These are some examples of strong bullet points for the responsibilities section in a payroll supervisor job description:
- Process employee compensation and ensure all employees receive payment through their designated payment method
- Compute wages and deductions accurately and efficiently
- Verify attendance and carefully track absences and hours worked by all employees
- Record all payments in accessible databases and create written reports on a monthly basis
Payroll Supervisor Job Specifications
When writing a payroll supervisor job description, the section that outlines qualifications and skills should be one of the shortest sections. However, it would be a mistake to assume this means the section is unimportant. In fact, it is the other section that readers use to decide if they are qualified. If you do not list enough requirements, you may receive far more applications than you have time to review. If the requirements are too strict, you may not receive enough applications to find a talented employee. Think carefully about what abilities you need your new payroll supervisor to have.
It is most common for a payroll supervisor job description to separate the qualifications and skills section into required and preferred qualities. Carefully decide which are deal-breakers and which are simply recommendations, because this information will directly influence which kinds of candidates apply. Consider education, previous working experiences and spoken languages as required qualifications.
The following are samples of both required and preferred payroll supervisor job specifications:
- Minimum of two years working in human resources or a position of management
- Bachelor’s degree in human resources or another related field
- Preferred certification with the Human Resource Certification Institute
- Strong analytical and organizational abilities