The key to successful recruitment is a strong job description. The employees are what make a company, so make sure the candidate you choose to hire is talented, hardworking, and capable. Writing an effective job description is a difficult task, however. You must strike the right balance or you may receive tons of unqualified resumes, or even worse, you may not get any applicants at all. The project coordinator position is especially important because it is a leadership position. This means that who you choose affects other jobs as well as their own. This decision may have a huge effect on the effectiveness of the company. Take a look at this project coordinator job description sample to get a better idea of how you can write your own.
Project Coordinator Job Summary
Looking to hire a project coordinator to meet financial and labor goals, schedule and organize project guidelines, and lead team. Communication and leadership skills are essential to this position. We are seeking a hardworking leader with experience in manufacturing management.
Project Coordinator Job Responsibilities and Duties
- Plan and develop production program, taking all requirements into consideration.
- Orient, train, and schedule entire project team and ensure high level of work is maintained.
- Identify workplace efficiency improvements and implement them accordingly.
- Gather and organize statistical information regarding time, cost, and efficiency.
- Present project progress and other information to management team and board of department heads.
- Predict and identify operational problems and solutions.
- Meet financial standards and always ensure goals are met.
- Maintain project coordination technical knowledge to remain current in changing field.
Project Coordinator Skills and Qualifications
- Bachelor degree in relevant field required
- Three to five years of experience in production preferred
- Leadership, communication, and organizational skills essential
- Previous experience in leadership position preferred
- Job to begin immediately
American Manufacturing was founded in 2001 and has been a major player in the production industry ever since. The company prioritizes our impact on the surrounding community and environment, taking these elements into consideration with every decision. We have helped numerous of our employees advance their career in production, business, and management.
Writing a Job Description: Do’s and Don’ts
- Each job description is going to incorporate specific elements unique to the hiring company and its goals for the new hire. While this project coordinator job description sample will give you a good place to start, but you should take the time to improve your posting after you finish writing it. The following list of do’s and don’ts should help you figure out what aspects of your description can be improved.
- Do include a call to action. This short section should be at the end of the job description. Encourage readers to submit an application and include any necessary information about how they should contact the company. Be as clear as possible, but keep it short.
- Do your research before starting to write. It is wise to consult a project coordinator to get a better understanding of what challenges they face on a daily basis and incorporating this information into the posting.
- Don’t write passively. Your requirements section should begin each bullet point with a strong action verb. If you write vivid descriptions, the reader will be able to envision themselves in the position and the quality of applicants will rise.
- Don’t forget to sell the company in the company profile. No one wants to work for a business they cannot identify with and appreciate. Include information about the corporate mindset and how the company has benefitted previous employees’ careers.
- Do follow company policy regarding posting the position salary. Whether the information is included or not, it is most important that you are in line with the company’s stance. Do your research before posting the advertisement.
- Do be intentional. No piece of information should be included unless you know exactly what its purpose is. Additionally, you should not try to imply anything. Either be explicit or do not include the information. Remember that it is acceptable to hold some information back for the interview.
Remember that hiring is an investment. The only way to ensure you get a return on your investment is to take the proper time to research, plan, and get organized in advance. This is especially true when hiring for a leadership position, such as a project coordinator.
Project Coordinator Job Responsibilities
What can you gain by creating a high-quality job responsibilities section in your project coordinator job description? Candidates will use this section, which is the most comprehensive of the job listing, for information about expected duties. Jobseekers can then assess whether they are a good fit for your open position.
There are some simple things you can do to ensure that you create a successful project coordinator job description. First, choose the eight most pertinent responsibilities and use those to define your position, setting it apart from other job listings. Second, carefully select action verbs that describe your listing clearly, adding only important details and leaving out mundane information. Finally, use a bulleted format so that the description is easy to read. Jobseekers should be able to quickly take in the information that is most important to you.
Check out some examples of project coordinator job responsibilities you could use:
- Procure and distribute tools necessary for project completion
- Support project schedules, completing materials estimates and manpower distribution and obtaining management approval
- Put together strong teams, improving crew relationships and drawing upon individual strengths
- Collaborate with clients, identifying and defining project objectives and requirements
- Communicate with clients to guarantee satisfaction throughout the project
Project Coordinator Job Specifications
The job responsibilities and the qualifications and skills sections go hand-in-hand. Just as the responsibilities section outlines what duties a potential employee could expect to complete, the job qualifications and skills section outlines the project coordinator job specifications that you expect an employee to meet. Project coordinators should become familiar with the details of each project and be able to work well with team members. Ensure that your candidates live up to your expectations with a well-rounded list of the exact specifications you have in mind.
Before you write your qualifications section, discuss possible additions to your project coordinator job description with your hiring committee. Split the specifications into two groups: required and preferred. As you add the job qualifications and skills to your bulleted list, confirm that you’ve made the distinction between “required” and “preferred” clear. Hiring managers and jobseekers will appreciate having the same understanding of the expectations.
Consider using the following as additions to your project coordinator job description:
- At least 4 years’ experience in project management
- Ability to create and interpret schedules, flowcharts and action plans
- Superior client and team communication skills, verbal and written
- Working experience with Microsoft Project and Planner, Basecamp or Trello
- Bachelor’s degree in business administration or related field
- Certification in PMP/PRINCE2, preferred