Writing a great job posting is a critical first step in locating and recruiting the best talent. As a recruiter or hiring manager, you should not have to sift through stacks of applications from candidates who miss the mark. A well-written job description facilitates sorting out the unqualified applicants or those not interested in joining your team up front. The time it takes to draft an on-target job description is minimal compared to how long it takes to weed out inexperienced applicants. A Property Manager job description sample is included to help you write a good position description.
Property Manager Job summary
You will be tasked with ensuring industrial spaces, housing, buildings and other properties look clean, are well maintained, and are in excellent working order. You will also arrange any needed repairs, interview potential renters, address property and leasing rules, resolve concerns and complaints from tenants, pay municipal bills, collect rent or association fees, look after the grounds, make sure the building complies with all regulations, and create budgets.
Property Manager Job Responsibilities and Duties:
- Ensure properties are occupied by qualified tenants by following up on leads, advertising, and showing properties to prospective tenants
- Choose qualified tenants and create rental agreements
- Collect rent and deposits
- Enforce rental agreement terms
- Resolve tenant complaints
- Regularly inspect property to ensure it is in perfect working condition
- Quickly solve emergency maintenance problems
- Oversee eviction proceeding
- Update financial records monthly regarding property operations
- Negotiate contracts with vendors
- Create and distribute monthly financial documents for property owner
- Schedule maintenance and repairs
- Maintain open dialogues with property owner on financial issues, physical condition of properties, tenants, and vacancies
Property Manager Skills and Qualifications
- High school diploma, GED, or equivalent
- Bachelor’s degree in business or related field
- Knowledge of applicable federal, state, and local regulations and laws
- Strong business and interpersonal communication skills
- Detail oriented and highly organized
- Proficient with office management software
- Familiarity with financial reporting
- Real Estate Broker’s license
Randall Realty Group is a leader in the shared services property management industry. Our team is committed to offering the highest caliber residential and commercial real estate development services, administrative support, and management to our clients. At Randall, we support a premier group of professionals united by a collective dedication to the highest level of business ethics and integrity in all our dealings. Our goal is to form lasting, professional relationships and provide 100 percent customer satisfaction.
Writing a Job Description Best Practices
- The Property Manager job description sample above is an ideal model to follow. However, there may be times when you cannot locate an example to help you create your posting. Below are some essential best practices for those instances, along with practical do’s and don’ts to ensure that you write a factual and correct job description the first time, and save yourself the hassle of weeding through piles of unqualified applicants.
- Do clearly inform potential candidates about your corporate culture. They need to know how they fit into the culture before deciding to apply.
- Do develop a list of 10 to 15 requirements for skills, talents, and abilities. Make sure to include specifics if this is a posting for a high level position.
- Don’t hire an applicant simply because they are willing to work at the low range of the salary guidelines. Cheap labor can end up costing you more than you realize.
- Do write in a friendly tone. It will help potential candidates understand your company’s voice.
- Do state pre-requisites and qualifications objectively. Include details such as proficiency in PowerPoint.
- Do briefly and succinctly state the purpose of the positon. Let the candidate know what responsibilities you expect from them on a daily basis.
- Don’t use wording that suggests preference for age, gender, race, or other qualities. This can help you avoid illegal language.
- Don’t list anything suggesting the posting is a guarantee or offer of employment.
- Do incorporate language indicating your business is an equal opportunity employer. This tells candidates that your hiring and recruiting methods are based only on job-related criteria.
The Property Manager job description sample above is an exemplary depiction of a practical job post to attract the best performers to apply to your opening. Investing the time upfront in writing a great position description results in a notable advantage later when you hired the best and freshest performers for your company.
Property Manager Job Responsibilities
When jobseekers are looking to apply for a new position, the most crucial information they can get from a job description is what the day-to-day tasks and expectations will be. This information helps them envision what they’ll be doing and determine whether they have the skills to do so. For this reason, the job responsibilities section should be the meatiest portion of your property manager job description.
As a reminder, you’ll want to use bullet points in this section to list the daily duties clearly for property managers applying for the position. It’s a good idea to avoid complete sentences, as this can weigh down each item and make it more tedious to read. Instead, begin each detail with a strong action verb that plainly communicates a primary responsibility of the job. As a rule of thumb, a list of 6-8 items is ideal for this section of your property manager job description.
If you need some examples of property manager job responsibilities, the following can help you:
- Interview all lease applicants and run background and credit checks to determine suitability
- Determine regular property maintenance needs and assign tasks to maintenance team
- Collect monthly rental and other fees
- Coordinate with on-site nightly manager to ensure 24/7 safety of property
- Maintain detailed budget information and generate monthly reports for property owner
- Take bids for property services and grounds improvements
Property Manager Job Specifications
When it comes to writing the qualifications and skills section of your property manager job description, it may seem like a simple task. However, this section serves the critical function of separating perfectly qualified applicants from underqualified or overqualified ones. By putting a little more time and energy into this section now, you can save your hiring manager time in the future by limiting the number of resumes you receive to those of jobseekers well suited for the position.
Before creating a basic, generic list of qualifications, check with the hiring manager or senior supervisor for the position. These individuals likely have specific information in mind when it comes to qualifications and skills that would merely be nice to have and those that are nonnegotiable. Getting input on both of these categories (“must-haves” and “nice-to-haves”) will enhance your property manager job description.
Here are some sample property manager job specifications that you may be able to adapt for inclusion in your own document:
- years’ experience as a property manager of a residential community with at least 100 units
- Expertise in Intuit QuickBooks software or another comparable program
- Knowledge of Microsoft Excel, resident web portals, and social media
- Superior skill in people and project management
- Friendly, welcoming demeanor and excellent communication skills
- Motivated to improve and elevate property