Writing a great job posting is a critical first step in locating and recruiting the best talent. As a recruiter or hiring manager, you should not have to sift through stacks of applications from candidates who miss the mark. A well-written job description facilitates sorting out the unqualified applicants or those not interested in joining your team up front. The time it takes to draft an on-target job description is minimal compared to how long it takes to weed out inexperienced applicants. A Property Manager job description sample is included to help you write a good position description.
Property Manager Job summary
You will be tasked with ensuring industrial spaces, housing, buildings and other properties look clean, are well maintained, and are in excellent working order. You will also arrange any needed repairs, interview potential renters, address property and leasing rules, resolve concerns and complaints from tenants, pay municipal bills, collect rent or association fees, look after the grounds, make sure the building complies with all regulations, and create budgets.
Property Manager Job Responsibilities and Duties:
- Ensure properties are occupied by qualified tenants by following up on leads, advertising, and showing properties to prospective tenants
- Choose qualified tenants and create rental agreements
- Collect rent and deposits
- Enforce rental agreement terms
- Resolve tenant complaints
- Regularly inspect property to ensure it is in perfect working condition
- Quickly solve emergency maintenance problems
- Oversee eviction proceeding
- Update financial records monthly regarding property operations
- Negotiate contracts with vendors
- Create and distribute monthly financial documents for property owner
- Schedule maintenance and repairs
- Maintain open dialogues with property owner on financial issues, physical condition of properties, tenants, and vacancies
Property Manager Skills and Qualifications
- High school diploma, GED, or equivalent
- Bachelor’s degree in business or related field
- Knowledge of applicable federal, state, and local regulations and laws
- Strong business and interpersonal communication skills
- Detail oriented and highly organized
- Proficient with office management software
- Familiarity with financial reporting
- Real Estate Broker’s license
Randall Realty Group is a leader in the shared services property management industry. Our team is committed to offering the highest caliber residential and commercial real estate development services, administrative support, and management to our clients. At Randall, we support a premier group of professionals united by a collective dedication to the highest level of business ethics and integrity in all our dealings. Our goal is to form lasting, professional relationships and provide 100 percent customer satisfaction.
What to Include in Your Property Manager Job Description
It is challenging to know how much information to include in the Property Manager job description. For instance, is there a goal for how many competencies and talents to list in the job description? Should you reserve salary information and benefits details for the interview? Where is the best location to place relevant search terms, phrases, and keywords to attract top talent on job boards and online postings? These are all excellent questions to think about before you compose the posting. Just ensure the following sections are included:
• Title and Summary – An accurate and concise title enables potential candidates to recognize the work they will perform. Including a one or two sentence summary further defines the role the position plays in the organization.
• Responsibilities – This part of the job description is crucial for identifying both broad and specific tasks essential for growth in the job. For high-level positions, ensure job seekers understand how much time each task requires by adding a percentage of time for each duty to provide an objective depiction of a regular day on the job.
• Company Information – Highlight your mission and corporate culture. Prospective candidates want to understand if your organizational mission and culture harmonizes with their working style. For instance, if the job seeker thrives on working in teams, but the company primarily hires independent workers, the applicant may not decide to apply for the opening.
• SEO – Optimizing your posting for relevant keyword terms and phrases is vital to get noticed. Writing a great job description is only useful if it’s viewed. Google AdWords is a great place to search for industry-relevant phrases and terms job seekers commonly use. Identify and incorporate the keywords correctly in your job description.
• Call to Action – While a call to action may be self-evident to many employers, a lot of job descriptions skip this section. If you want a larger applicant pool, you have to encourage job seekers to take action and submit an application. Use motivational action phrases, such as Jumpstart a new career – submit your resume now! or, This job is ending soon, so apply today!
An accurate and concise position description for a Property Manager ensures any job seeker viewing it can discover the advantages of working for your business quickly.
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Writing Your Property Manager Job Description: Dos and Don’ts
As the demand for top talent to fill positions increases, the best candidates will be deluged with multiple career possibilities. However, crafting a job description to attract the top performers will urge them to apply for your position. Follow these simple do’s and don’ts to ensure your job description is correct.
• Don’t hire an applicant simply because they will accept a lower salary.
• Do develop a distinctly precise job outline that covers skills, talents and expertise essential for success.
• Do list key functions to provide potential applicants a snapshot of a typical day in the role.
• Don’t list salary details or benefits information if it is against corporate policy.
• Don’t use prejudiced or biased language in the position description.
• Do emphasize your corporate culture clearly.
Utilizing a straightforward application process allows job seekers to find answers to questions quickly. It also boosts the possibility of attracting top talent. When you post an explicit position description, the result is an effortless hiring process by finding the right person for a Property Manager position easily.
Writing a Job Description Best Practices
- The Property Manager job description sample above is an ideal model to follow. However, there may be times when you cannot locate an example to help you create your posting. Below are some essential best practices for those instances, along with practical do’s and don’ts to ensure that you write a factual and correct job description the first time, and save yourself the hassle of weeding through piles of unqualified applicants.
- Do clearly inform potential candidates about your corporate culture. They need to know how they fit into the culture before deciding to apply.
- Do develop a list of 10 to 15 requirements for skills, talents, and abilities. Make sure to include specifics if this is a posting for a high level position.
- Don’t hire an applicant simply because they are willing to work at the low range of the salary guidelines. Cheap labor can end up costing you more than you realize.
- Do write in a friendly tone. It will help potential candidates understand your company’s voice.
- Do state pre-requisites and qualifications objectively. Include details such as proficiency in PowerPoint.
- Do briefly and succinctly state the purpose of the positon. Let the candidate know what responsibilities you expect from them on a daily basis.
- Don’t use wording that suggests preference for age, gender, race, or other qualities. This can help you avoid illegal language.
- Don’t list anything suggesting the posting is a guarantee or offer of employment.
- Do incorporate language indicating your business is an equal opportunity employer. This tells candidates that your hiring and recruiting methods are based only on job-related criteria.
The Property Manager job description sample above is an exemplary depiction of a practical job post to attract the best performers to apply to your opening. Investing the time upfront in writing a great position description results in a notable advantage later when you hired the best and freshest performers for your company.