If you have ever had to hire a new employee, then you have likely gone through a grueling application process. Depending on the industry you are in, you may have gotten dozens of resumes from candidates of varying degrees of quality. It would certainly be a lot simpler if you only got resumes from people who clearly understood what you were looking for so that you did not have to waste time sorting through applications from completely inexperienced individuals. One way to increase your chances of getting higher-quality resumes is to write a better job description that clearly goes over what is needed out of a new hire. We have created a proposal writer job description sample to give you a better idea of how to go about writing your own listing.
Proposal Writer Job Summary
We are looking for a new proposal writer to join our team to assist our current roster of writers in preparing proposals. This can include gathering information, formatting it according to the company’s policy and obtaining approval before sending the proposal to the appropriate sources.
Proposal Writer Job Responsibilities and Duties
- Determine a concept for company proposals by attending meetings and identifying opportunities
- Meet deadlines by being capable of prioritizing responsibilities and balancing your workload
- Edit and revise proposals according to notes given by executives and your fellow proposal writers
- Use company templates for proposals in order to maintain a sense of consistency within the department
- Help create graphics and visuals for certain projects
- Work as part of a team to offer suggestions for improvements or ways to streamline the process
- Give presentations to the executive board
Proposal Writer Skills and Qualifications
- Bachelor’s degree
- Knowledge of word processing software
- Ability to type 60 wpm
- Ability to meet deadlines
- Great verbal communication and public speaking skills
- Strategic planning knowledge
First Commerce Bank has been helping the people of Portland with their finances since 1990. We have a high rate of customer satisfaction with an incredibly low turnover rate. We would love to have someone join our team who is looking for a challenging career with plenty of opportunities for growth and advancement.
What to Include in Your Proposal Writer Job Description
Before reading any further, ask yourself this question: what do you currently believe should go into a job description? Chances are you already know that it needs to contain information about the type of work that will be done. If you need someone with a college degree, then you should mention that. However, there are a few items that should always go into a proposal writer job description.
• Job Summary – The very first thing that needs to be in the description is a succinct summary about what the job is. Two or three sentences are typically all you need. You should mention the primary functions the person will be carrying out. The purpose of this section is to convince people whether they should continue reading or if this line of work is not a good fit.
• Supervisor and Department – If your proposal writer is going to report to someone, then it would be useful to mention that. This way the person knows that they are going to be accountable to someone specifically. Particularly large companies may have numerous departments, and it can be helpful to mention where your writer will be working.
• Qualifications – In addition to having a list of all the various responsibilities your proposal writer needs to do, you should also have a list of all the skills the individual should possess. For proposal writers, strong written communication skills and an ability to meet deadlines should be mentioned.
• Company Information – This section can include quantifiable information like how well you are doing financially and where the business is physically located. It can also include more fun material like your company’s mission statement and future goals.
• How to Contact – Once a reader has gotten to the bottom of your job description, there should be information about how he or she is supposed to apply for the job. Clearly explain what materials should be sent in and give an email address for where those items should be sent.
Instead of a candidate having to browse through numerous resources to get all the information they need about your company and the job, you can have it all on one page thanks to your well-written job description.
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Writing Your Proposal Writer Job Description: Dos and Don’ts
Once you have the basics on the page, you are ready to start applying some of these additional helpful tips.
• Do consider putting a start date on the description. This can encourage people to apply now rather than waiting.
• Do write about some benefits or perks to the job you are offering.
• Do talk with your current proposal writers to see if there is anything they would change or add.
• Do not make your description too short or too long. Somewhere between 200 and 700 words is ideal.
• Do reread the description to catch any typos or grammar errors you may have made.
It is hard enough for job seekers to find a new position. Do not make the process any harder on them, and create a proposal writer job description that will encourage the best employees in your city to apply for the position.
Writing a Job Description Best Practices
- This outline should give you a good sense of the direction you need to go into for your own description. The information you put into your description should be relevant the specific tasks your proposal writer will need to accomplish, and that can differ drastically from what we put in this proposal writer job description sample. Here are a few other rules to follow.
- Do mention what type of employment it is going to be. For instance, you would want to explicitly state whether the position is full-time or part-time.
- Do try to put your company’s personality into the description. An overly corporate tone can be rather bland to read, so do your best to make the content engaging.
- Do check to see if your company has a policy against publicly talking about salary and health benefits. If your organization does not have anything about it, then you may want to discuss whether you should include that information in the job description. It can be an advantageous to put it because applicants will know whether they will be fine with the pay. Some businesses will want to save the salary discussion until the interview.
- Do have a minimum of five bullet points in your essential duties list. You want to provide the most comprehensive overview of the job as you can. However, you want to avoid going over 10 bullet points. Any more than that and you risk making your description too long.
- Do incorporate the best SEO practices into your job description. That means researching what keywords and phrases would be ideal for your listing. It also involves creating a unique URL and an eye-catching title.
- Do emphasize what skills are most important to you. There should be a few skills you have listed that are absolutely vital. However, it is acceptable to include a couple skills that may not be essential but would be superb to see. Put the most important skills first in your list and then work your way down to the less important ones.
Have a couple people look over your job description before positing it anywhere. They can mention if certain skills or responsibilities were left out. They can also tell you if you made a typo somewhere.