Are you on the hunt for a new purchasing agent that will be able to get the job done now and grow in the future? A successful recruitment process starts with a great job description. You want to strike the right balance between informative and engaging. Use the Purchasing Agent job description sample below as a guide.
Purchasing Agent Job Summary
As a purchasing agent, you will be responsible for managing purchase orders from initial preparation to final verifications. You will authorize payments for purchases and verify receipts for ordered items.
Purchasing Agent Responsibilities and Duties
- Verify purchase orders with available stock via comparison to the master lists.
- Correct mistakes or unclear orders and recommend comparable alternatives when products are out of stock.
- Schedule delivery of available stock items.
- Collaborate with suppliers to recommend substitute items for fast-selling inventory.
- Forward purchase orders to suppliers to ensure proper inventory.
- Verify product shipments by comparing purchase order against package list.
- Forward payment receipt documentation to authorize purchase payments.
- Maintain accurate and easily accessible files.
- Provide sound advice regarding scheduling, inventory planning and other control information based on your own collection, analysis and summarization of data and tends.
- Update professional skill sets through participation in educational opportunities.
Qualifications and Skills
- Associate’s degree or equivalent certifications
- 3+ years experience
- Developed documentation skills
- Experience with inventory management
- Customer service experience preferred
At Very Best Drug Store, we are happy to offer our customers a little bit of everything. Our position is based at our Western Stanton store and warehouse, which serves the local urban area and Western Stanton University. Because of our location, many of our customers come to us at the last minute in search of those little things they need to get through the day. From a college student in need of batteries to a professor picking up a prescription, we try to provide our customers with what they need in life’s unpredictable moments.
With new trends, our customers frequently change their taste in snacks while notebook paper and pencils are staple best sellers. We strive to offer a responsive experience for our customers as we continue to compete against larger national corporations. Our staff values the customer experience and we are looking for a purchase agent who feels the same. If you are seeking a challenging career opportunity in a supportive, small town environment, follow our resume submission guidelines to apply.
Common Components of a Purchasing Agent Job Description
Need an outline for your job description? Planning your job description is the first step to hitting the right mark. You’ll also have to consider the perspective of the professionals looking for and reading your post. Use the common job description components below as a guide while you organize the information of your post.
• SEO: If you have a website or run a blog related to your company, you’ve probably heard all about search engine optimization. It’s a relatively new phenomenon thanks to the wide spread use of search engines. If you can’t get your job description to pop up in top search results, it’ll be hard to get your job description in front of job seekers. Keep in mind SEO best practices and target the right keywords. Keep your content relevant to your audience and pay attention to performance.
• Engaging Title: Your title is short, but it’s incredibly important to your job description being seen. When deciding whether or not to read more about the open position, job seekers will base a significant portion of their decision on the title. Be sure to include relevant details like the level of the position.
• Position Overview: In this section, focus on the most fundamental aspects of the position. Anything regarding whom new hires will work with, expected projects and typical decisions is relevant for the overview. Try to keep it to around 3 sentences.
• List of Responsibilities: Like in the position overview, focus on the fundamental. What are the most important tasks for your purchasing agent? Skip over meticulous details like weekly reports. You can inform new hires of these easier and commonplace tasks during orientation.
• Skills and Qualifications: Do you have a running list of your ideal qualifications? Cut that list down to just a handful of short bullets. You should aim to gain an employee who can get the job done and will likely thrive within the company environment.
• Call to Apply: Don’t forget to remind your readers to apply. This will drive home the overall point of the description, which is to get qualified professionals to send in their resume. Make this line warm and encouraging.
• Company Profile: Have you heard the buzz about company culture? Companies like Google and Apple are famous for their supportive and fun work environments, which help them attract the best talent in the industry. When you speak about your company, you have a chance to showcase the value you offer to your team of professionals.
• Optional Add-ons: You may have a list of preferred qualifications or other extra information that doesn’t quite belong in the above categories. If you need to add or modify a section, feel free. Your job description should reflect your company’s unique needs.
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Do’s and Don’ts for Writing Your Purchasing Agent Job Description
Remember, the above is a great guideline, but you should tailor the job description to your ideal audience. As you do that, use these do’s and don’ts to guide your efforts:
• Don’t include salary or benefit information until you consult with company policy. You may also want to consult with common industry practice as well.
• Do be clear about the job level. For example, you don’t want entry-level professionals applying to a senior position.
• Do clearly mention the job’s location. If you will except remote candidates or only want local applicants, say so.
• Don’t use a complicated submission process for applications or resumes. Completing the application process should be easy and simple.
Best Practices for Writing a Job Description
- You should tailor the above example to match your specific needs. As you do, use these best practices in mind to help you stay on track with writing an engaging and informative job description:
- Use specific language. Do you want an entry-level employee? Do you need a professional with experience in exotic bubble bath soap? If you want to attract professionals who are a good match, you will have to be clear about what you need.
- Use bullets. Paragraphs are fantastic for novels, but when it comes to the job market, you want to maximize your space and make your description easy to scan. When it is logical, use bullets over lengthy paragraphs.
- Make it short, but not too short. Try to keep your description under 700 words. At this length, your audience’s attention won’t wander and you’ll have plenty of space to really the most important aspects of the job.
- Try to evoke a response. How should your reader feel after coming to the end of your description? Do you want them to feel excited to apply or moved to join a cause? If you can evoke a deeper emotional response, you’ll have a greater chance of getting the attention of top shelf candidates.
- Spell check, proofread, and then edit. Each is a separate task. Spell check will help you catch a few missing apostrophes and misspelled words, but we all know it can miss silly and otherwise obvious mistakes. That’s why you proofread: to catch what spell check can’t. Next, you edit. Try to eliminate unclear phrasing and really economize on your space without loosing the message.
- Offer value over tangible benefits. An amazing benefit package doesn’t make coming into the office is enjoyable and it might not advance a professional career either. Focus on what value and experience your company can offer to your ideal candidate.