There are more resources than ever before to post a job description in order to fill an open position at your company. Your local newspaper, school bulletin boards and online job forums are just some of the places you can post an opening. However, you need to make sure that your listing contains crucial, relevant information so that the right people apply. You want to attract talented, qualified individuals to apply while deterring individuals who do not possess the right skills. It is hard enough to go through all those resumes, and it gets even harder when a good chunk of them are from people who should not have applied in the first place. Make things easier on yourself by following the example of our sales assistant job description sample below.
Sales Assistant Job Summary
As the sales assistant, you will be responsible for reporting to both the marketing and sales departments. We will need you to investigate, track and report all sales data. If any problems come up, you will be tasked with resolving the issue.
Sales Assistant Job Responsibilities and Duties
- Resolve inventory and order issues by investigating the problem and coming up with a viable solution
- Update your manager about the daily action summary
- Maintain our customer database by inputting bill-back data and invoices
- Provide product information to customers who ask for it
- Prepare sales presentations by developing materials and acquiring data
- Track all sales expenses and forward the data to the proper department for reimbursement
- Provide projections by studying sales trends and forward tracking reports to the manager
- Determine pricing discrepancies by researching the product at other sources and forward a solution to the manager
Sales Assistant Skills and Qualifications
- Proficiency in Microsoft Office
- Customer service skills
- Able to work within a team dynamic
- Administrative writing knowledge
- Expertise in data entry
- Professional personality
AMT Networks is looking for a hard working sales assistant to join our team. We have been providing quality programming across the country since 1963, and we are only getting started. We have some big plans going forward, and we need individuals who are looking for a business to grow with.
What to Include in Your Sales Assistant Job Description
Having just one paragraph that talks about what your sales assistant will need to do is not the most efficient way to go about hiring someone new. A good amount of information needs to be provided, so job seekers know whether they have the skills and experiences you are looking for. Here are a few details that should absolutely go into a professional job description.
• Job Summary – A concise paragraph is the first thing you want in your job description. This portion only needs to be a few sentences long, and it should briefly go over the most important responsibilities the position will have and maybe discuss a couple skills that are desired. There is no need to go overboard at this point because you will further discuss key functions and skills later on.
• Important Functions of the Position – Next, you will want to talk about the main tasks the individual will need to do. Your focus should be on the responsibilities that will need to be completed practically every day. There is no need to focus on functions that will hardly ever be done. This section should be formatted as a list containing bullet points. Five to 10 bullet points are ideal.
• Necessary Skills – This section should also be a list that utilizes bullet points. You should include mandatory skills you want to see in candidates, which can include a certain number of years of experience or technical proficiencies. You can also mention soft skills such as a strong attention to detail or ability to work with a team.
• Information About the Company – People applying to the position should know a little bit about the company they will be working for. You should include a few details about your organization such as how many states you operate in, what your annual sales totals are and where the company headquarters is located. You only need a few sentences, so you can include a link to your company’s website so that interested applicants can look up more material on their own.
• Contact Information – Once the person has gotten to the bottom of the sales assistant job description, it should be laid out clearly how he or she should apply. This generally involves putting an email address where interested parties can send you their resumes or ask you any further questions about the job.
With all this material, interested individuals will know one way or another whether they should apply.
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Writing Your Sales Assistant Job Description: Dos and Don’ts
In case you need some more guidance on where to take your job description, here are a few dos and don’ts to follow.
• Do choose a job title that is accurate. That can involve stating whether the job is a junior or senior position.
• Do not try to create a “catchy” job title that does not contain any useful keywords.
• Do differentiate your company from similar businesses like it.
• Do incorporate some personality into your description. You do not want job seekers to read through a boring, overly corporate listing.
• Do include as many perks to the job as you can to entice individuals to apply.
• Do keep the overall length of your description short and stick to talking about the most important facts.
Posting a clear, easily readable sales assistant job description is the most surefire way to get the best candidates to apply.
Writing a Job Description Best Practices
- The sales assistant job description sample given above is a good place to start, but you should customize your own to describe what you need out of an employee. In case you need a few more guidelines, here are some dos and don’ts to remember the next time you have a job description to write.
- Do use details. You do not want to have a job description that could theoretically be used by someone else. While you want to keep the listing a manageable length, include details that are relevant to your needs.
- Do include bullet points. As can be seen in the sample given, bullet points are an excellent way to make the page more readable. You do not want several sections that are all just a bunch of lengthy paragraphs.
- Do show the description to a current sales assistant. You may have a general idea of what sales assistants do, but someone who actually does the work for your company will have a better sense of the responsibilities that need to be completed most often. Your current roster of sales assistants will tell you if something could be removed or if something vital needs to be added.
- Do check with your company’s policy first before mentioning anything about salary or benefits. Certain organizations are adamant against divulging that information. However, if there is no policy against it, then it is well worth it to mention it if it is competitive. Talented employees will be interested in getting a fair salary and health benefits, so it can be in your best interest to include that material.
- Do research into the best SEO practices. Incorporating keywords and optimizing your description for search engines is the best way to make job seekers find the post in the first place. If you need some help in this area, then you can consult with SEO professionals to see what they have to say.
- Do not forget to include the necessary contact information. All the details in the world will not do you any good if people are unaware of how to apply.
Remember the old saying: “You get out what you put in.” If you take the time to write a stellar job description, then you will attract better candidates.