Whoever you hire as a supervisor is going to play a big part in how productive the rest of your workers are. Even if your employees work pretty well independently, a truly great supervisor will push them further and encourage them to exceed expectations. You need to find the best around, and part of that involves writing a great job description. At first, this may not seem like it would be all that important. Many HR professionals and business owners assume that people will just want the job regardless of how good the description is. However, that is a big mistake. A bad job description can cost you dearly in the long run, so take the time to review our supervisor job description sample to get an idea of how yours should be formatted.
Supervisor Job Summary
You will need to carry out departmental responsibilities by organizing and encouraging staff members. You will need to monitor work progress to ensure every task is being taken care of and will be accomplished in a reasonable amount of time.
Supervisor Job Responsibilities and Duties
- Recruit, train and supervise employees
- Assign responsibilities according to employees’ skill levels
- Discipline employees when the rules have been broken
- Encourage employees to always perform at their best and recommend workers for promotions when you feel they have been earned
- Maintain a safe work environment that adheres to all legal regulations
- Provide quality service to customers
- Create schedules and create new procedures as needed
- Oversee the budget, handle expenses and implement strategies for saving money
Supervisor Skills and Qualifications
- At least two years of retail experience
- Able to create a budget
- Verbal communication skills
- Ability to foster teamwork
- Able to delegate tasks
- Able to provide feedback
Andrew’s Book Store, located in Phoenix, AZ, is looking for a supervisor to manage the day-to-day operations of the store. We are proud to be one of the last independent bookstores in the city, and we are committed to providing the residents of Phoenix with literature. We have big plans to expand and would love to have you join our family.
What to Include in Your Supervisor Job Description
How do you know if your job description has all the information job seekers want to see? While every description is different, there are some key sections you want to be certain are present. The next time you have a supervisor job description to write, make sure it includes the following points.
• Job Title and Summary – The title of the job description is crucial. It should accurately convey what the job is so that job hunters know whether they should click on the link or not. If someone does click on it, then the first thing he or she should read is a short summary about what the job entails. Two or three sentences will suffice, and the summary’s job is basically to let the person know if he or she should keep reading.
• Tasks – After the summary, you want a list containing the most important responsibilities the supervisor will have. These often include recruiting new employees and maintaining safety standards within the company. You want no more than 10 of these. Any more than that and you risk having an excessively long description.
• Qualifications and Skills – Next, you want a list of skills a potential employee should have. This list should contain a mix of quantifiable and non-quantifiable skills. For example, you can say that you want someone who has a certain number of years of experience in the industry. In addition to that, you could say you want someone to have good public speaking skills.
• Company Information – After you have spent a good amount of space specifically talking about the position, you should spend a few sentences talking about the company. You can mention what your company’s mission statement is, where you hope to be in the future and how many people you currently employ. It is also a good idea to include links to your social media accounts and company website. Truly interested candidates will want to do as much research as they can in your business, and you should make that as easy as can be.
• Method of Contact – If someone has reached the end of your job description, then hopefully they are interested enough to apply. You should have a clear “call to action” like “Apply here!” Say what you want from applicants whether it is a resume or a personal statement. Include the email address where people should send their materials.
By including all this, people who are completely unqualified will know that they should not try to send in their resumes, which is beneficial to you because you have fewer applications to go through. Conversely, you will attract better employees because the best talent will now know beyond a shadow of a doubt that they should apply.
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Writing Your Supervisor Job Description: Dos and Don’ts
Make your supervisor job description stand ahead of the rest by incorporating these easy-to-follow rules.
• Do talk with your current or former supervisors. They will tell you what their day-to-day responsibilities were that you can put in the description.
• Do use as many details as you possibly can. Avoid language that is too vague.
• Do keep the word count less than 700.
• Do offer value to the job, which can include benefits or other perks.
• Do not focus too much on trying to put in buzzwords that are ultimately meaningless.
No matter what type of position you want to fill, these are great rules that should always be implemented.
Writing a Job Description Best Practices
- This supervisor job description sample should be considered at outline of sorts. You will want to customize the description you put out there for your own business. Additionally, you want to make certain that your job posting follows these handy rules.
- Do your best to help the applicants picture themselves in the role. For example, in the summary you would want to use the word “you” as opposed to “the future supervisor.”
- Do use language that is positive, welcoming and produces an emotional response. You want candidates to be excited to send you their resumes rather than just being apathetic.
- Do think about the qualities of your company that set it apart from similar organizations. You might be able to offer a higher than average salary. There may be some awesome perks you can afford to give. Potentially, you may be able to offer supervisors the opportunity to work with a fun, passionate group of people.
- Do not discuss trivial parts of the job. You do not want a potential candidate to think that he or she is going to be doing something every day, and then it turns out that it is only something that needs to get done once in a blue moon.
- Do not make it difficult to apply. If a reader has reached the end of your description, then chances are he or she is ready to apply. You do not want to lay out some complicated process for how people should submit their application. Make it easy.
- Do research into what SEO (Search Engine Optimization) practices are best. You can probably incorporate a few techniques on your own. If you really want a piece of content to be optimized, then you may need to consult with an expert.
- Do showcase your company’s personality. If people who work for you are friends and there is a real sense of community, try to convey that. Even if your company tends to be a bit more professional, try to avoid boring, overly corporate jargon.
The sample given above offers a good look into how a job description should look like. Put your own little spin on it so that it makes an impression on whoever reads it.