Title examiners work in the real estate, legal and insurance industries, researching the legal status of properties to determine if they can be sold. Records that are researched include previous sales records, official maps and previous property titles. The search may uncover a foreclosure or a formal disagreement about a property border, which would need to be resolved before a sale can take place.
When you write your own title examiner job description, you will want to emphasize the need for the job applicant to have a strong orientation to detail, as there are many steps in the process of researching a property. These steps have to be followed in order to produce a clear title.
Title examiners must also be willing to pursue ongoing training to stay current in their profession. Take a look at this title examiner job description template to get ideas for your own.
Title Examiner Job Summary
Be a part of the world of real estate and law in the position of title examiner at Lawson and Lawson Law. Our firm specializing in property law is looking for a detail-oriented individual who can work independently to support the mission of our firm. The title examiner will ensure all legal documents relating to properties are researched so our attorneys and paralegal staff know the true legal status of any property involved in a legal case. If you are a title examiner with at least one year of experience and are knowledgeable about state and federal property law regulations, consider applying to this position today.
- Research for prior deeds, mortgages and easements to identify any existing obstacles to the legal sale of a property, keeping records of the search and the data it generated
- Understand property law terminology in order to effectively communicate with legal professionals and fully satisfy requests for information
- Gather title details and organize them into reports for attorneys and paralegals while upholding the strictest confidentiality
- Use analytical skills to determine if more in-depth research is needed on a particular property, and determine if an issue exists that could stop the sale of a property, such as tax assessments or liens
- Prepare title documentation per the requirements of applicable geographical jurisdictions as well as documentation necessary for real estate transactions
- Maintain professionalism in all verbal and written communication, working independently on title research caseload and maintaining a high level of productivity
- Comply with all professional standards of title examinations and analysis while using real estate industry software and search tools
Job Skills & Qualifications
- Excellent written and verbal communication skills
- Prior title examiner training
- Strong Microsoft Office Suite skills
- High school diploma
- Familiarity with real estate mapping software
- At least one year experience in a title examiner position
- Prior legal office experience
Title Examiner Job Responsibilities
The job responsibilities section of a posting is often the first information an applicant reviews, and it is important for it to be the meatiest. With an accurate title examiner job description, you can decrease the number of unqualified applicants. Putting time into creating the best job description at the start of the recruiting process both saves time for hiring managers and builds a pipeline of qualified talent for the open position. Candidates can benefit from a bullet list in the title examiner job description that outlines the day-to-day tasks and duties, as well as the position’s role within the company. It is also a good idea to begin each sentence with an action verb, as this helps communicate the expectations and realities of the position. Keep the list within 6-8 bullet points to cover the core duties without overwhelming job applicants.
Feel free to use the title examiner job responsibilities on this page:
- Research public and private property records to ensure title accuracy for buildings, property and land
- Compile data about the title history and presents the information to lawyers, insurance agencies and any other party
- Fully report any deeds, liens, deeds of trust, judgments or data that could influence the title status
- Escalate any discrepancies in the title records for additional examination
- Assist with any title transfers from one entity to another
- Provide efficient and helpful customer service to a variety of stakeholders
Title Examiner Job Specifications
Even though the job qualifications and skills section is below the responsibilities, these requirements are just as important to communicate accurately and efficiently. Applicants reading the title examiner job description need to know if they have the minimum experience, education and skills for the job before applying for the position. Job candidates with real potential are far more likely to submit their resumes for a position with a correct list of prerequisites.
It helps to speak with the hiring manager before writing a bullet list of requirements in the title examiner job description. This conversation can clear up any confusion about mandatory skills and nice-to-have qualifications. Also include any certifications and specialized hard or soft skills that are necessary for success at the workplace. Translating and separating the required and preferred background needs can minimize the number of applications you must weed out of your inbox.
The title examiner job specifications below are available for you to use for inspiration:
- Must hold a high school diploma
- Experience with gathering information from local and state government agencies
- Ability to keep a high level of discretion with sensitive information
- Excellent customer service, organization and interpersonal skills
- Can manage multiple projects at once while maintaining a high level of accuracy with data collection and presentation
- Good local geography knowledge and arithmetic skills