A training specialist plays a valuable role by overseeing all of the detailed tasks associated with instructing employees on everything from duties and responsibilities to company policies and professional conduct. Responsibilities include researching materials and methods, developing training programs, updating or modifying existing courses, establishing a curriculum, overseeing employee instruction and various administrative duties, such as scheduling classes and organizing enrollment.
A well-written training specialist job description will focus on competencies like analytical and interpersonal skills. A likely candidate will also demonstrate confidence when speaking and presenting, and some experience in instructing a group is certainly beneficial.
Applicants should also be aware of the need for someone who is creative to put together a curriculum that follows an organized pattern and is engaging and informative. This training specialist job description template will provide you with ideas of other valuable information to include in your posting.
Training Specialist Job Summary
As a training specialist, you will play an integral role in facilitating and executing employee development programs. You will get the flexibility to design and organize training courses by combining creativity, research and analysis of existing materials. Curriculum planning and enrollment coordination will provide you an opportunity to work with other departmental professionals and employees on an interpersonal level. You will also have the chance to collaborate with other talented instructors to lead trainings and oversee employee participation. Managing course evaluations and overall productivity will allow you to experience the trainings on a personal level to assess their efficiency and ability to engage. This job is a perfect fit if you enjoy working with people, presenting helpful information and using your creativity.
- Develop training materials by completing thorough research, analyzing educational vendors and assessing the employment needs of departmental managers
- Organize a training curriculum that honors company ethics and conduct, is engaging and allows trainees the maximum opportunity to participate
- Evaluate teaching methods to select the options that will aid in the delivery of concepts without unnecessary distraction, downtime or confusion
- Interview and hire enthusiastic instructors who are capable of learning about the training materials and delivering concepts in a way that is effective and memorable
- Contribute to the instruction and presentation of training courses and assess how effectively different methods and materials are at encouraging interaction and participation
- Create budgets for all costs associated with training, and write detailed reports to justify expenditures for reporting to executive management
- Prepare training locations by ensuring instructors have all of the tools, technical equipment and resources needed to effectively teach a course
- Oversee general administrative duties, such as coordinating enrollment, scheduling class times and locations and sending invitation information to all trainees
Job Skills & Qualifications
- Bachelor’s degree in business management or related field
- Presentation and communication skills
- At least three years of experience in providing instruction to a group of people
- Familiarity with different teaching methods and materials
Training Specialist Job Responsibilities
The work experience section in a job candidate’s resume is critical to understanding that individual’s fitness for the position in question. Similarly, the job responsibilities section of your training specialist job description is an important part of the document that will help candidates understand the expectations you have in that position and whether or not they’ll be able to perform those tasks. Because of this section’s important role, it’s best that it’s written in clear, concise language to eliminate any chance of misunderstanding.
Regarding the format of this section, it’s best to use bullets as mentioned above. A bulleted format is the easiest way to streamline the information and to skim and understand it quickly. A wall of text can be intimidating, and conversely, a short and sweet training specialist job description is inviting to jobseekers. Make sure to start each bullet with a strong action verb, which makes it easy for readers to visualize themselves performing the functions in question.
Here are some well-written training specialist job responsibilities:
- Assess training needs through regular communication with employees, surveys, consultation with managers or focus groups
- Attend regular meetings and seminars regarding training techniques to keep methods fresh and relevant
- Organize and design training events
- Obtain and, if necessary, write training material for employee reference after conducting initial meetings
Training Specialist Job Specifications
While the job qualifications and skills section of your training specialist job description is the shortest, it is certainly not the least important. It’s just as critical for this section to be as clearly and effectively written as any other. This is where you lay out the exact requirements for the ideal candidate. In order to train employees effectively, candidates will need to meet certain criteria in regard to formal education and relevant work experience, and this is where those qualifications belong.
Before you get started on writing the job qualifications and skills section of your training specialist job description, it’s a good idea to sit down with your upper management and get a solid understanding of what they expect from someone in this position. It’s good practice to separate the qualifications that are deal-breakers from those that are merely preferences on the document. This gives jobseekers a clear picture of what the minimum requirements are and what skills they should have that will help them decide whether or not they have what it takes to apply.
Here are a few examples of well-written training specialist job specifications:
- Bachelor’s degree or higher
- Keen understanding of psychology basics, specifically the behavior of learners and signs of comprehension
- Exceptional written and oral communications skills
- Fundamental understanding of the principles of presentation and how to engage participants