Typists document, record and organize information that can be confidential at times. Referencing dictation devices, recordings and drafted documents, a typist must accurately dictate, write and record the information required. Once compiled, they must carefully go through the material to ensure it is all grammatically correct with no spelling or punctuation errors. Other tasks may include general office responsibilities, such as answering phones, filing, running errands and sorting mail.
In the Skills section of your typist job description, highlight critical competencies such as listening and comprehension. Effective typists utilize these skills to accurately document information and confirm understanding of guidelines and instructions.
Time management is also an important skill for candidates to possess to ensure projects are completed on time, even under pressure. This typist job description template is an illustration of the sort of content you may include in your posting to give an accurate depiction of what the profession requires.
Typist Job Summary
Do you enjoy typing and challenging your speed and accuracy? As an office typist at our headquarters, you have the ability to develop your expertise, challenge your current skills and assist in accurately documenting important information. Whether you are sitting in on a meeting, referencing drafted documents or listening to a voice recording, you have the opportunity to utilize listening and comprehension skills to understand information and record it in a way that is organized and clear. You will also get to learn other important tasks, such as filing, information retrieval and deciphering instructions and requirements. If you can manage your time and enjoy a good challenge, this job could be the perfect fit for you.
- Analyze drafts, corrected reports, voice recordings and dictation devices to type information in a way that is usable and organized
- Edit completed material to eliminate unnecessary wording and ensure compliance with grammar, spelling and formatting rules
- Participate in meetings to record minutes and effectively filter content to include only information that is applicable, important and necessary for reference later on
- Register data that needs to be typed, and guarantee that all instructions are clearly understood and followed for optimal readability
- File completed documents in a computer filing system with vigilant attention paid to topics, content and required end-users to make sure everything is saved in the correct place
- Answer phone calls, and direct callers to desired recipients or take a message in situations where the person requested is unavailable
- Manage simple clerical duties, such as running errands, sending faxes and receiving and sending mail
- Maintain a workspace that is organized, and manage time effectively to complete work within designated due dates
Job Skills & Qualifications
- High school diploma or equivalent degree
- Excellent oral and written comprehension skills
- Effective listening skills
- Familiarity with computer filing systems
- Strong understanding of formatting and editing
- Three or more years of experience with data entry, word processing or typing responsibilities
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Typist Job Responsibilities
Jobseekers do not like blindly submitting resumes to positions they know almost nothing about. An excellent way for hiring managers to convey the significance of a position is by listing typist job responsibilities in the job description. There is no need to list out everything because this could make a job listing far too long for an average jobseeker to read. Instead, hiring managers should focus on including a few of the most relevant tasks on the typist job description.
Employers should aim to have somewhere between four and six responsibilities in the job description. You need to list essential tasks in order of importance. For example, a responsibility your typist will need to do on a daily basis should come before something the typist only has to do every other week. If a typist is only going to perform a certain task once in a blue moon, then you should omit that task entirely.
If you are looking for a place to start with your job listing, then here are some examples that would work perfectly for a typist job description:
Typist Job Specifications
Listing out the skills and qualifications for a job is just as important as listing out the responsibilities. This comprehensive approach better ensures that only the most qualified of jobseekers respond to your typist job description. The skills mentioned should include the basic qualifications for being successful at the position. There may be other skills you would like to see in candidates, but if they are ultimately inessential, then it would be preferable to leave them out.
It is important to be reasonable when deciding what typist job specifications to include. For example, a typist’s responsibilities are fairly basic. Typing out documents and filing them does not require a bachelor’s degree at most organizations. Therefore, you would probably want to list the necessary education as being a high school diploma or GED. You do not want to set your expectations so high that you prevent perfectly qualified jobseekers from applying.
To get you thinking about the right kinds of skills to talk about in a typist job description, here are a few examples:
High school diploma or GED preferred Ability to type a minimum of 75 wpm Ability to work with minimal supervision Keen eye for details Friendly speaking voice and demeanor