Any effective HR written communication will involve the right tone, the right information, the right formatting and organization, a correct call to action, and resources where the reader can obtain more information – and job appointment letters are no exception.
A strong message can make employees feel proud and encouraged to reach out to the brightest people in their network.
To create your own letter, take a cue from the employee referral program letter sample below, and start your note by sharing the tangible benefits of participation. That means both communicating that recruiting-by-referral programs often generate the highest quality candidates and outlining any incentives (Usually, workers who recommend a new hire receive a cash incentive). Do note that if you do opt to offer a financial reward, besides sharing a dollar amount in your letter, you need to provide tax information as well.
We encourage you to see how the employee referral program letter sample accomplishes this, but please consult your legal and accounting teams to get the wording entirely accurate.
Though it probably goes without saying, don’t rely on the employee referral program to get all of your hires.
Employee Referral Program Letter Sample
As many of you already know, we’re looking for three dynamic people to add to our sales team. Research shows that new hires introduced to the company via an employee referral program are reliable workers who fit in well with the culture and stay longer. No surprise there – it makes sense that great talent would know more great talent.
Because of these fantastic outcomes, we’re turning to you, our current all-star hires, for help! If you know anyone who would make a stellar addition to the Gooshaka family as a sales lead, please recommend them. If we hire your recommendation, you will be awarded a $1500 taxable bonus. Please talk to Rico in accounting for more information about taxing.
Refer anyone who meets the requirements to Petra in Human Resources as soon as possible. The requirements are detailed below.
1. At least three years of sales experience, preferably with tech products.
2. Experience with account management
3. A working knowledge of the app development process
4. Personable, friendly
5. Motivated and goal-oriented
1. If you are HR personnel or work at a Vice President level or above, you are not eligible to refer someone. All other Gooshaka full-time employees are welcome and encouraged to recommend a strong candidate.
2. Your referral cannot be a former employee or a relative. Yes, that includes contract workers and interns.
3. You must meet with Petra and fill out the required paperwork before your referral’s first interview.
We will review all referrals in a manner consistent to our policies. No one will receive special treatment.
Thank you all for your cooperation, and don’t forget to share via your social profiles!
Want to use this letter?
Let’s review the employee referral program letter sample. The message gets to the point immediately, which prevents confusion. It also provides a small incentive: pride in bringing someone special to the team. Shortly after, the letter details a monetary incentive. Who wouldn’t want to start perusing their LinkedIn for eligible candidates?
After that, the employee referral program letter sample lays out clear rules. The unique position requirements paint a picture of the ideal candidate. The company-wide regulations explain the general practices for the program. Dividing these requirements into two different sections is helpful because employees can quickly extract the relevant information.
At the end, you see a disclaimer that promises zero special treatment to the referrals. You need to include this to prevent office gossip and drama after you choose the new hires. If you feel concerned about this part of the letter, you can discuss disclaimer best practices with your legal team. Don’t give anyone a reason to threaten legal action against your company.