MightyRecruiterAfter you’ve had a chance to review your submitted resumes, interview your chosen contenders, and consult with your fellow hiring managers, you’ll be ready to make a formal decision and write a job confirmation letter of employment to your target candidate.
This is key as hiring through an employee referral program often translates into a faster process, superb talent, and low turnover rate. On the other hand, asking your employees to help fill a role makes them feel valued. Such a program benefits everyone involved.
To create your own outstanding document, look over the employee referral program letter template. You’ll notice that the message is clear and to the point, but the tone is friendly and approachable. Similarly, it takes great care to explain the value of an employee referral program and how it benefits both the company (great hires!) and the referrer (a cash incentive).
Regarding this last point, if you offer a cash bonus it’s wise to chat with your legal and accounting teams before you send this message. The employee referral program letter template provides a space for you to add a reference to help your team make sense of the tax regulations. Remember that a slight miscommunication can have surprisingly detrimental effects.
Employee Referral Program Letter Template
Hi all,
The rumors are true. We need to hire {the job title or titles} to add to our multi-talented team. As you might know, new hires brought on through an employee referral program are usually better workers and stronger cultural fits.
Since these outcomes are too good to pass up, we need your assistance. Please recommend a dynamic worker who you think would be a great addition to the {company name} team. We will only consider applicants who fit the role requirements and the company culture. If we hire the person you recommended, we will give you a {the amount} bonus {tax information}. For more questions about how this bonus might affect your taxes, please reach out to {employee’s name} on the {team name, preferably accounting}.
Have someone in mind? Please contact {name} in {team name, preferably human resources} at your earliest convenience. The position and general requirements are listed below.
Position requirements
1. {requirement #1, preferably years of experience} {explanation, if necessary}
2. {requirement #2, preferably background} {explanation, if necessary}
3. {requirement #3, preferably a hard skill} {explanation, if necessary}
4. {requirement #4, preferably a hard skill} {explanation, if necessary}
5. {requirement #5, preferably a soft skill} {explanation, if necessary}
Referral Requirements
1. {referral requirement #1}
2. {referral requirement #2}
3. {referral requirement #3}
4. {referral requirement #4}
5. {referral requirement #5}
Thank you for your help making our team even greater!
Best,
{Your Name}
Want to use this letter?
What makes the employee referral program template work? From a quick glance, it gives you wiggle room but also provides strong suggestions. Every organization is unique, so your message will read differently than your competition’s.
Let’s look deeper. The employee referral program template begins on a friendly note, but its delivery is straightforward. Employees can quickly scan . With it’s familiar tone and general team praises, it also fosters the notion of community in the workplace. Your employees will likely forward the message to their network connections. Right off the bat, these recipients will get a great first impression of internal company communications. This alone might encourage great talent to consider applying.
As we mentioned earlier, the template provides a space for you to include necessary tax information as well as an employee who can help answer tax-related questions. Directing questions to someone with more expertise on the subject behooves you and your employees. You avoid answering questions outside your realm of knowledge; employees get straight answers from an excellent source.
The template ends on a brief, but kind note. It’s important to show gratitude for the employees’ efforts. After all, they’re going out on a limb to help the organization.