MightyRecruiterSo, you’ve been tasked with the unpleasant job of telling employees that they no longer have jobs. While you should initially address the topic face-to-face with each worker, a notice letter email does the job of formally informing the staff member that they’ve been laid off and spelling out each party’s responsibilities in the parting process.
As you create and edit your first interview letter, you’ll need to keep your message clear and concise, and you’ll need to provide very specific instructions and expectations regarding the next steps you’d like your interviewee to take. Not to mention, you’ll also need to deliver your message using a tone that’s both respectful and respectable. You want to win your applicant over by selling your company as an established and competent organization, and you’ll also want to show enough interest to spark a genuine connection.
This can feel like a very specific set of requirements, but keep in mind the fact that your applicant has not yet made or implied a single commitment to your company at this point. This candidate is under no obligation to take the process any further, and you have no reason to assume that your invitation will be accepted or that your reader will even respond to your message. The best candidates always have plenty of other options available, so your goal is to persuade, not just to invite. Use this first interview letter template to strike the right note.
First Interview Letter Template
{Your own name, your title, and your company’s address}
{Your recipient’s name and address}
Dear {applicant’s full name},
We’ve received your application for the {position title} position available here at {company name}, and we’re impressed by our initial review of your qualifications! We think you may be a fit for this role, but in order to complete our assessment, we’d like to invite you into our office to get to know you a bit better.
Might you be available on {appointment date} to speak with our hiring managers? If {date and time} works for you, please call our office at {company contact number} to confirm the session. If you’d prefer another date or time, please contact us and we can coordinate a meeting that better fits your schedule.
Once we’ve confirmed a date and time, we’ll expect to see you on that date at our downtown office at {exact location address, including street address and zip code.}
If you have any questions about the {position title} position, the company, or our interview process, please don’t hesitate to contact me using the information below. In the meantime, I invite you to learn more about our organization by visiting {company website}. Again, thank you for your interest in {company name}!
Sincerely,
{Your own name, title, and contact information}
Want to use this letter?
While this first interview letter template can guide you through the basics as you develop your own invitation, you’ll need to adapt the tone, length, style and specifics of this letter to meet the needs of your open position.
In all cases, you’ll need to remember the cardinal rule: treat your reader with respect, enthusiasm, and interest. Your first interview letter may represent the very first personal contact you make with a potential new employee, and as you know, first impressions can be deep and lasting. With that in mind, avoid any language that may sound cold, demanding, impersonal, or reminiscent of spam. Make sure your letter represents your company in a positive light and generates a sense of mutual regard and enthusiasm.
Since this may not be an appropriate place to pitch your company’s many benefits to potential employees, share websites and resources where your reader can turn for more information about the organization, its history, and its selling points.