When you write a new hire announcement letter, note that it has two valuable purposes: It informs your employees that an open position is filled, and it makes your newest hire feel welcome. The best announcements get your team excited to meet their new coworker and serve as a talking point to start workplace conversations. So let’s learn how to write a new hire announcement letter sample!
Some companies prefer to write new hire announcements letters that are simple, with just some basic information about the new employee, such as their name, date of hire, contact information and position title. Other organizations will also include information about the employee’s supervisor and which projects they’ll tackle. Once you learn how to write a new hire announcement letter, you can choose the style that works best for you.
Other companies get creative with their new hire announcements by including some fun, personal information about the new employee in the statement. You can do this by creating a questionnaire for the new hire, which can be sent out along with their final offer letter.
To make your life simple, MightyRecruiter has created a step-by-step guide on a new hire announcement letter sample which will teach you to write a new hire announcement letter that gets noticed. Follow the steps below to create a message and make your new hire feel like a part of the family!
6 Steps for Building a Strong New Hire Announcement
Step 1: Decide whether your new hire announcement will include just straightforward information about your new employee – name, title, contact information – or whether you’d like to include more personal information.
Step 2: If you choose to write a new hire announcement letter with personal information about new employees, create a quick questionnaire. Having the new hire respond to these questions will help you gather information about your new hire and ensure that you only share information that the employee is comfortable sharing. Here is an example of a questionnaire you could send before you get to work on your new hire announcement:
Hi [new hire’s first name]:
I’d like to send out a new hire announcement on Monday to introduce you to your new coworkers at the company. Our company has a tradition of sending out some professional background information as well as some ‘fun facts’ about each new hire to the existing staff.
When you get a moment, can you respond to these questions for your announcement? If there is any information you don’t feel comfortable sharing, just leave the question blank.
If you have a headshot or other picture you would like us to use, please send it along with the questionnaire, or we can snap one on your first day. Please return this form to me by noon on Monday.
o What were your previous gigs before [your company name]?
o What is your mission for this role?
o Where did you grow up and where you live now?
o If you could live anywhere in the world, where would it be?
o If you could choose your last meal, what would you choose?
o What is your favorite book or movie?
o Where is the coolest place you’ve ever traveled?
o If you could indulge in one frivolous purchase, what would it be?
o What are your passions and hobbies?
o A bizarre fact about me is…
We look forward to welcoming you to the company.
[hiring manager’s name]
Step 3: Write a friendly and welcoming introduction paragraph that provides the new hire’s name and background information. This paragraph (and perhaps the next paragraph if the new hire has a long resume or CV) will include information about the new hire’s most recent experience and education. Include any specialized training the person has completed, paper or books published and other professional highlights in this section as well.
Step 4: If you choose to include personal information about each hire, do so after you’ve outlined their professional experience. See the example text for a new hire questionnaire above but take care never to ask questions that might be too personal. Keep it fun and light. The idea is to get your existing staff interested in their new coworker and to provide talking points that might make conversation during the new hire’s first days and weeks in the office easier.
Step 5: Next, include detailed contact information and where the person will sit in the workplace. If the individual is working remotely, include that information as well as how often, if ever, the new hire will be in the office
Step 6: Encourage your team to introduce themselves! The first few weeks of a new job can feel awkward for the new employee. This feeling will lessen if your staff is friendly and welcoming to your new hire right off the bat.