You may be a LinkedIn whiz who specializes in unearthing hiring gems – those rare candidates who have just the right mix of skills and past experience and can perfectly fill the open roles at your organization.
Sure, reminding candidates of key info is critical, but when it comes down to it, there’s actually more to these letters than you may initially think. Just like your initial interview invitation and your employment offer letters, they are part of a larger set of candidate communication that successful hiring leaders can use to keep star talent engaged and interested in joining a company.
Why is this so relevant? Well, because companies are no longer holding the reins when it comes to hiring. It’s a jobseeker’s market out there, which means employers need to go above and beyond to attract great candidates and to convince them to accept their job offers. After all, if you don’t, another competing company will.
So, yes, your interview reminder email should include the following:
• Date of Interview
• Time of Scheduled Interview (include time zone if relevant)
• Interview Location or Method of Accessing Interview (in the case that it’s a phone or video interview)
• Length of Interview
But that’s not at all that needs to be there. Take care to use the document to drive home why you’re company is a great place to work and how excited you are to get to know this particular applicant.
Interview Reminder Email Example
Subject Line: [Interview Reminder] Your Upcoming Interview with Decage Industries
Don’t forget that you have a phone interview with Decage Industries this Friday, 12 July, 2017 at 2pm (CAT).
I know our interviewer is looking forward to discussing how your work at McAffrey and your recent certification would make you a great addition to the sales team as a Junior Sales Associate.
I wanted to take this opportunity to remind you of some basic information, as well as to explain a bit about why our employees love working at Decage.
Important Interview Info
Position: Junior Sales Associate
Date: Friday, 12 July, 2017
Time: 2pm – 2:45pm CAT
Interviewer: John DeGeneras, Sales Manager
John will call you on the following number: 980-652-1111.
Please complete the attached non-disclosure agreement via Docusign prior to your interview. If you’re having problems using the software, feel free to contact me for assistance. I’m happy to help.
About Decage Industries
Decage is a premier toy truck manufacturer that prides itself on creating quality experiences for both its customers and employees. In a nutshell, it’s not only our products that are about fun for all ages; we also work hard to make the Decage office a playful, innovative place to be part of. What’s more we’re committed to building a diverse community of team members from different backgrounds and cultures.
Please confirm that we have your correct phone number on file and that you’ll be attending this interview.
John is looking forward to talking to you.
Want to use this letter?
If there’s anything that you should take away from the above interview reminder email example it’s that personalization is critical. Small measures, like including the applicant’s name and mentioning their experience and qualifications in the letter, can go a long way in communicating to what extent you value them as a candidate.
Similarly, creating a company summary that focuses on why your organization is a great place to work rather than why your company is successful is an easy way to drive home the fact that your employees are central to your cause.
Finally, on a more functional level, you can also use an interview reminder email to call for candidates to send any documentation you need and to confirm details you need from them, and the fact that they’ll attending the interview. Both of these latter points will help you become a more efficient, more successful hiring leader.