Imagine you’re content in your current job and not planning on going anywhere when you receive a letter from a recruiter eager to headhunt you. What would make you read the mail and consider turning everything upside down to move to another company?
After all, employers no longer sit in the saddle when it comes to hiring. It’s now a jobseeker’s market, which means that companies need to work harder to attract great talent and to keep possible hires engaged throughout the hiring process. That reality applies to all candidate communication efforts, and the interview reminder letter is no exception.
So, yes – like the interview reminder letter sample below – your document should answer the following questions:
• When is the interview? (Include date, time, and time zone)
• Roughly how long will the interview take?
• Where is the interview? (If it’s a face-to-face)
• How can the interviewee join the interview (If it’s a phone or video interview)
But it should also start to communicate the idea that your company is a great place to work and that you truly value your employees.
Interview Reminder Letter Sample
We wanted to take a quick second to remind you of your upcoming interview with Blendeer on August, 8 2017 at 10am EST (see details below).
We’re excited to learn more about how your past experience at Home.com and your commitment to customer service make you a great fit for the Call Center Representative role at Blendeer.
We also wanted to reiterate a few key details as well as take the opportunity to tell you a little bit more about why Blendeer is such great place to work.
Key Interview Details
Role: Call Center Representative
Date: August, 8 2017
Time: 10am – 11am EST
Address: Two Platonic Plaza, Sixth Floor
Parking: Free parking is available next door at 116 Market Road
Dress: Business casual (leave the suit at home)
Interviewer: Sam Barth, Call Center Team Leader
We suggest arriving at least 10 minutes before your scheduled interview, at which point you should check in with the receptionist. Please don’t forget to bring a copy or your resume with you.
Blendeer is a global home shopping destination that’s committed to delivering exceptional experiences both inside and outside its doors. That means that alongside going above and beyond for our customers, we pride ourselves on making sure our employees are part of an engaging, supportive workplace.
Please confirm that you received this email and will be attending the interview.
We’re looking forward to meeting you.
Want to use this letter?
As you can see from the above interview reminder letter sample, there’s a nice balance between communicating essential details in an easily readable way and engaging the candidate with a personalized, welcoming message.
More specifically, the interview reminder letter sample uses the candidate’s name and mentions work experience and skills that are particular to them. Even these small gestures can show an applicant that you really are interested in getting to know them and having them join your team.
Similarly, the short blurb about the company is an employee-centric message. It focuses more on how employees at the company benefit by working there and less on what the company sells, how successful it is, etc.
If you’re not sure what kind of information to include here, think about your company values or call on your own employees to share a few of the reasons they enjoy being part of your organization. If you’re hiring for a larger company, you may even want to look at popular company review sites to get a sense of what your employees are saying about you.
Finally, the letter closes by requesting that the interviewee confirm their attendance. This is key, as it can help you manage your schedule and do further follow-up if necessary.