MightyRecruiterIt goes without saying that bidding farewell to an employee via termination is never easy. And while every situation is different, a letter of dismissal template can help ensure that you communicate your message clearly and leave no room for any extra confusion for your former employee.
Unfortunately, that’s just not the case. Jobseekers are in the driver’s seat in today’s competitive hiring market, and for that reason, you need to go out of your way to convince great talent to apply to your open roles and to keep them engaged during the interview and hiring process.
That’s where an interview reminder letter template comes in. This simple document not only reiterates important information that an interviewee needs to know to prepare and turn up for your interview; it also endears potential hires to your company and lays the groundwork for a positive, welcoming relationship.
This last part is key regardless of whether the interviewee gets the job. As countless studies have shown, candidates who have a good experience during your hiring process are more likely to recommend your company to friends and to become or to continue to be customers.
So, sure, you need to make sure your interview reminder letter template sums up the following information:
• Interview Date
• Interview Start Time & Expected Length
• Interview Location or Way to Access Interview (if by phone or video)
• Interviewer Name
But you also need to make sure it implicitly communicates that you’re a stellar company to work for and that you highly value your employees. This is easier than it sounds, and you can build your own messaging in no time with the interview reminder letter template below.
Interview Reminder Letter Template
Dear {Interviewee’s Name},
I wanted to remind you of your scheduled interview for the {Job Title} role at {Company Name} on {Date} at {Time}.
Your interviewer, {Interviewer’s Name}, is looking forward to hearing about how your {skill 1 or qualification 1} and {skill 2 or qualification 2} would make you a great fit for the position.
Please find a summary of some important interview details below as well as a bit more information about our organization.
Key Interview Details
Role: {Job Title}
Date: {Date}
Start Time: {Start Time}
End Time: {End Time}
Location: {Company Address}
Interviewer Details: {Interviewer Name}, {Interviewer Job Title}
I recommend arriving 10 minutes prior to your interview, so you give yourself adequate time to check in at reception. Don’t forget, our office attire is {office dress code}.
About {Company Name}
{Two Sentences About Your Company and Why It’s a Great Place to Work}
Please confirm that you received this message and that we can expect to see you at the interview.
We’re very much looking forward to meeting you in person.
Sincerely,
{Your Name}
{Your Contact Number}
{Your Email Address}
Want to use this letter?
Do keep in mind that this is a largely generic interview reminder letter template, and that you’ll want to tailor the letter to include any additional interview details specific to your company.
For instance, if your organization requires that interviewees sign a non-disclosure agreement or complete an employee application letter, this is a great opportunity to remind them to finish those tasks.
Similarly, if there’s additional information that you can provide to make the interviewee’s life easier, like parking instructions or insight into what the interview will focus on, do so. This is a great way to show that you’re looking out for them from the get-to.
Also, don’t forget to customize the letter to align with your own company culture. If you’re a small start-up with an informal ‘vibe’, let this come through in your message. Similarly, if you’re a highly structured corporate, your messaging should be appropriately formal.
Finally, and perhaps most importantly, include that final call-to-action that urges the interviewee to confirm that they’ll be attending the interview. This simple element can go a long way in allowing you to manager your schedule and those of your interviewers.