If you’re like most professionals involved in the hiring process, you conduct interviews and select candidates at least once a year, if not multiple times a month. Turnover, company growth, and a host of other factors keep you busy, and your first candidate job offer certainly won’t be your last.
The purpose of the latter is to clearly outline the specifics of employment so candidates can make a thoughtful and informed decision to accept, negotiate, or reject.
For this reason, you’ll need to include every important detail relevant to the position, and you’ll need to attach any links or additional files that provide your reader with all the necessary information they’ll need.
A job appointment email should also be considered a formal document and should carry the serious and professional tone that the occasion requires. Use this job appointment email sample as a guide while you draft and edit your own message.
Job Appointment Email
To: Beth Stewart BethStew@Hotmail.com
From: Madeline Rosewort Mrosewort@Qualbiz.com
Subject: Employment Offer, Associate Manager Position
Dear Beth Stewart,
After a thorough review of your credentials, I’m pleased to offer you the position of Associate Manager for Quality Business Co. Your background aligns well with the needs of the accounting department, and we believe you’re an excellent fit for the role.
If you accept this offer of employment, your position title will be Associate Manager. You will report to Irv Owens, the Director of Accounting. Your start date will be June 10th, 2017. We will expect to see you in Building Four of the Josten Complex at 9:00 AM on the specified date. Please bring your state issued ID and our Human Resources Manager will meet with you to make a copy of your identification and process your final paperwork.
Your salary for this position will be $57,000.00 USD per year. You will receive this payment in bi-weekly checks of $2192.30, minus appropriate withholdings.
Your employee status will be exempt, so you will not qualify for overtime compensation. As an exempt employee, you will be eligible for participation in our health insurance benefit program, and you will receive 80 hours of annual paid time off, in addition to all federal holidays. Please review the attached PDF file for a summary of our plan benefits and provisions.
As Associate Manager, you will be expected to contribute 35 hours per week to the company, and these hours will occur between 9:00 AM and 5:00 PM on weekdays. We maintain connectivity with all employees who are working during these hours both on and off-site. We do not ask teams to maintain connectivity during scheduled holidays, weekends, or approved PTO.
Your relationship with Quality Business Co. will be classified as at-will, which means either party can exit from the agreement at any time, for any reason, with or without explanation and with or without notice.
Please review our company policies regarding safety and workplace conduct in the Employee Handbook, which can be found at this link: http://Qualbiz/internal/handbook.
If you would like to accept the position, please respond by returning the attached signed document on or before May 30th. If you have any questions or would like to discuss the position further, please contact my office at any time.
Human Resources Manager
Quality Business Co.
Want to use this letter?
This job appointment email sample provides the recipient with all the information they’re likely to need as they make the decision to accept or reject the offer. The message includes the job title, compensation and benefits, expectations, rules and workplace policies, and the basic structure of this position (In this case, exempt, full-time, and at-will).
Make sure your own letter includes all of these key details, plus any additional information that may be relevant to your unique circumstances. Like this example, your letter should be comprehensive, professional, and broken into short blocks of text which can be easily read and reviewed. Most important, provide your recipient with additional resources where they can gain more information and find answers to any questions they may have about the job before they accept.