A well-written employee referral program letter is vital to running a successful recruiting-by-referral initiative. An effective message can encourage workers to act as extensions of your own hiring process, contacting the brightest talent in their networks.
When you make a formal offer to a candidate, you’ll need to keep all of these points in mind so you start the relationship off on the right foot and clearly, but congenially spell out the specifics that the prospective employee needs to accept the offer and get ready for day one.
Use this job appointment letter sample to shape your message and steer your document in the right direction, keeping in mind that the details of your own company and position will vary.
However, regardless of your situation, you should always include the job title, salary and benefit information, expectations, the start date, and the structure of the employment relationship in the letter.
Job Appointment Letter Sample
Quality Business Co.
278 Adams Ave,
Workton, IL 782777
3907 Wales Rd
Newville, WA 28989
Dear Mr. Stoneberg,
After a thorough and comprehensive review, I am pleased to announce that Quality Business Co. would like to offer you the position of Associate Finance Manager.
Your role will begin on July 2, 2017. You will report every weekday to the Grayson Facility in Workton, IL, between the hours of 9:00 AM and 5:00 PM, and you will be expected to provide Quality Business Co. with 35 hours of work per week. In your role as Associate Finance Manager, you will report to the Director of Finance, Ellen Stevens.
The salary for this position will be $57,000 USD per year. This amount will be paid by check or direct deposit in bi-weekly increments of $2,192.30, minus appropriate withholdings.
This role will be considered exempt, so you will not be eligible for overtime compensation. As an exempt employee, you will be entitled to standard federal holidays plus 80 hours of paid time-off per year, which may be used at your discretion. You will also be eligible to participate in our employer sponsored health plan. Please review the enclosed Plan Summary for more information.
The agreement between you and Quality Business Co. will be classified as at-will, which means either party may terminate the agreement at any time, for any reason, with or without notice.
All employees of Quality Business Co. are expected to abide by the policies outlined in our Employee Handbook, which covers safety rules, conduct and behavior, and our business casual dress code. To find the full text of the Employee Handbook, please visit the company website and click on the tab marked “Handbook, Full Text”.
If you choose to accept this position, please sign the enclosed Employee Agreement Form and Procedures Compliance Form and return both to my office by Tuesday, May 30 2017.
When you report on your first day, you will be asked to present a state issued photo ID.
For more information about this position or about Quality Business Co., please contact my office at any time.
Quality Business Co.
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As you can see, this job appointment letter sample provides a set of core information as well as clear instructions should they decide to accept the role, including all the official paperwork that will need to be signed and returned.
Since acceptance or rejection of the offer may require serious consideration, it’s a good idea to provide a timeline. Ask your recipient to submit a formal response within a certain number of hours or before a specific date.
Most important, give your reader a place to turn if the information in your letter doesn’t sufficiently answer all of their questions about the company or the offer. Provide contact information so they can reach you or another knowledgeable person in the HR department.