Your new hire announcement email should introduce your staff to a new coworker and help a new team member acclimate to their new environment. In this important message, it’s crucial to inform your employees of the new hire and provide details of their new colleague’s role at the company. This is also an opportunity to provide your employees with some details about the new employee’s background and experience.
Some companies include little-known or unusual facts about the person in their new hire announcement emails, such as favorite foods or pastimes, while other new hire announcement emails just state the name, title, and start date of the new employee. Regardless of which style you choose, always include the employee’s contact information and, if applicable, location to make it easy for their new coworkers to welcome them to the team.
Your message can either be sent out company-wide or just forwarded to the departments or employees with which the new hire will have direct contact.
New Hire Announcement Email
Subject: Please welcome Principal Kevin Currant!
I am pleased to announce that Kevin Currant has accepted the position of High School Principal at Alcona Community High School, effective June 16, 2019. Kevin possesses a strong background in secondary education, dual enrollment, and career and college readiness skills and has experience working with both middle and high school students. His experience will be invaluable to continuing the development of a collaborative learning culture at ACHS.
Kevin comes to ACHS from Packard Middle School where he served as principal for six years. Before Packard, Ryan worked as a history teacher and a girls’ basketball coach at Pearl Middle School where his team of 7th and 8th-grade girls went all the way to the regionals.
Kevin enjoys long-distance cycling in his spare time, and he once competed in an Iron Man competition. His favorite book is The Catcher in the Rye by J.D. Salinger, which he has read more than a dozen times. If Kevin were to choose, his last meal would be a six-pack of Red Stripe beer and a large meat-lovers pizza. Based on these fun facts, I know that Kevin will fit right in!
Kevin can be reached at 555.5555 or via email at kevin.curante@ACHS.edu. Please take a moment to stop by his office to introduce yourself.
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Sharing a new hire announcement email is valuable because it welcomes the new employee and publicly announces that you filled the position.
You can make this message more personal if you add some unusual facts about the new employee. See how the sample included interesting information about the new principal. Collecting the information in advance is simple. Just ask the new hire to fill out a questionnaire before their start date. Other companies choose to keep their new hire announcements simple. They outline the basics, like the new employee’s name, title, start date, and contact information. Imagine the sample without the third paragraph to see how this would read. No matter what you choose to do, you must include basic information in your message.
The voice of your message depends on your industry. If you don’t know what type of tone to convey, conduct some research before you write your message. Regardless, all new hire emails should have a welcoming voice and encourage your existing staff to greet their new coworker and introduce themselves. Overall, your primary responsibilities are to ensure that your new employee feels welcome and the staff feels involved.