As you write a new hire announcement letter, keep its primary purposes in mind: to make the new employee feel welcome and to introduce them to the staff. A proper introduction includes an explanation of the new hire’s role at the company and details their background. Don’t forget to include the employee’s work contact information to make it easy for their new coworkers to welcome them to the team.
Like in the new hire announcement letter sample below, some companies will include “fun facts” about the employee, such as hobbies or favorite books, while other new hire announcement letters simply state the new employee’s name, title, and start date. Adding these “fun facts” can serve as an ice-breaker, which will inevitably make the new hire’s first day more enjoyable. On the other hand, including that might not work with your workplace tone. No matter what you decide to do, remember to include the new employee’s essential information: name, title, and start date.
Regardless of which style you choose, you can use our new hire announcement letter sample to craft and personalize your own message.
New Hire Announcement Letter Sample
5 Gold Lane
San Francisco, CA 94121
Re: Please welcome Ryan Lock!
Please join me in welcoming Ryan Lock to the Star Plumbing family. Ryan has accepted the position of Maintenance Plumber in the Maintenance department, effective June 16, 2019. Ryan will be responsible for the maintenance, repair, and installation of gas, water, sewer lift stations, water wells, and irrigation in all of our facilities.
A little about Ryan: His most recent position was as a journeyman plumber for Jackson & Sons Plumbing in Akron, OH where he was known for his terrific work in irrigation. Before that, Ryan worked as a plumber’s apprentice at JK Roth & Company, also in Akron. He spent three years there learning everything he could about sewer lift stations. Ryan’s experience in plumbing will be invaluable in helping the Maintenance team meet its departmental goals and objectives.
A few fun facts about Ryan: His parents owned an Italian restaurant, so he grew up cooking. He says his specialties are spaghetti carbonara and a roasted lamb shank. Ryan enjoys hunting and fishing and spending time with his nieces and nephews (he has eight total!). He also likes fixing up old cars and selling them on eBay in his spare time.
Ryan will be working under Joe Robertson. You can reach him at 555.5555 or email@example.com. Please take a moment to say hello when you have the chance.
Want to use this letter?
Why send this message? You do it to welcome the new employee to the team and announce that you filled the position. The tone of the letter should be professional, but warm and welcoming. The is the first introduction most of your staff will have to the new hire, so the message should be positive and encourage them to introduce themselves.
Depending on your industry, the letter can be informal or written in a business writing tone. See how the example does just that. At a minimum, this type of letter should always include some details about the new hire’s work history and provide his or her contact information.
Like in our new hire announcement letter sample, adding some personal details about your new hire is a fun way to break the ice with the rest of the staff and can serve as a conversation starter for the new employee. By sending your new hire a brief questionnaire to fill out, you are sure to share only information that the new employee is comfortable with.
Use our new hire announcement letter sample as a guide as you learn to write your own!