When you write a new hire announcement message to your staff, you write it for two purposes. First, you want to introduce your new employee and make them feel welcome. Explain their new role and provide background information about them. It’s also important to announce that you filled the open position, which your employees will glean from your message. Check out our new hire announcement letter template to get a clearer understanding.
Some companies include unusual facts about the employee, like their favorite food or book, information which you can collect from the new hire in advance. Other organizations choose to keep their new hire announcement emails simple by outlining the just basics, like the new employee’s name, title, and start date. Once you choose the new hire announcement letter template that suits your needs, you will be close to creating an unforgettable message.
No matter which you implement (fun facts or basic), always include the new hire’s phone number and email address in the announcement. Also, describe where he or she will perform work duties. If your new hire plans to work remotely, you must mention that in your message. Having this information handy will make it easy for your staff to welcome their new team member.
New hire announcement letters can either be distributed company-wide or just forwarded to the departments or employees with which the new hire will have direct contact. However, you choose to send it out, writing a new hire announcement will help make your new staff member’s first day more comfortable and make he or she a familiar face to your other employees more quickly.
Following is a simple new hire announcement letter template. Just fill in the blanks and send off your letter or email, or customize it to make it your own.
New Hire Announcement Letter Template
Please join me in welcoming [First and Last Name] to the [company name] family. [New hire first name] has accepted the position of [Title] in [Department], effective [Hire Date]. [First Name] will be responsible for [High-Level Overview of Major Responsibilities].
A little about [First Name]: [He/She] comes to [company name] from [most recent company name] where [he/she] served as [past job title]. Prior to that, [first name] served as served as [past job title] at [past company name]. [First Name]’s experience in [professional field] will be invaluable in helping the [department] team meet its departmental goals and objectives.
[First Name] will be working under [supervisor’s name] and will be located in [Building/Room/Seat #]. [He/she] and can be reached at [phone #] or [E-Mail Address].
[His/her] favorite book of all time is [insert book title here], [His/her] favorite animal is a [insert animal name here] and if [he/she] had to choose her last meal would be [insert name of meal here].
Please take a moment to introduce yourself when you have the chance.
Want to use this letter?
Sending out a new hire announcement is a terrific tool both for welcoming a new employee and for publicly announcing a new hire to the rest of your staff. As you can see, our new hire announcement letter does both.
Including unusual facts about the new hire is a great way to personalize this type of message. To keep things simple, prepare a questionnaire in advance to email out as soon as an offer of employment letter is signed.
Don’t forget to include the new hire’s phone number and email address and encourage your staff to send a personal welcome email or stop by to meet their new team member in person.
Depending on your industry, the letter can be casual or formal in tone. All new hire announcements should include some details about the new hire’s work history and his or her contact information.