MightyRecruiterIf you find yourself needing to lay off employees due to financial difficulties, a company restructure, or even performance problems, sending an end of contract email is one of the simplest ways to set out all the details of termination.
Use the second interview letter template and the tips below to accomplish this quickly and effectively.
For starters, get to the point in the first lines of your message. Note that the second interview letter template immediately states the organization’s interest in conducting another meeting. It’s also wise to list the explicit skill (or skills) that make the candidate attractive. Doing so will help communicate that you value the interviewee, and it will shed some light on what qualities are important to your organization.
After this introduction, explain the nuts and bolts of your message. List available interview times. You may prefer to use a calendar application to help with scheduling. If you do this, craft a plan B in case technical difficulties arise. Additionally, detail the interview location, the length of time the interview will last, and the people who will be conducting the interview. Furthermore, if you want the candidate to produce important documents, provide clear instructions.
Close the letter with kindness. Notice that the second interview letter template tells the reader that the organization is excited to meet again. It’s good to keep this part short so that you don’t give some candidates false hope.
Second Interview Letter Template
Hi {Candidate’s Name},
We were delighted to chat with you on {date of first round interview}, and we’d like to invite you back for a second interview for the {job title} role at {organization name}. You are a great candidate for many reasons, but we were most impressed with {1-2 skills or accomplishments}.
Now let’s move forward and cover the next steps.
Please prepare for a {length of time} interview, and please let me know which of the dates and times that follow works best for your schedule.
{date and time option #1},
{date and time option #2},
{date and time option #3},
{date and time option #4}.
You will be interviewing with {interviewer’s name and job title}, who is very excited to meet you. The interview will take place at:
{Address}
Thanks again for your time, and I’m looking forward to hearing from you.
Kind regards,
{Your Name}
{Your Title}
{Your Email}
{Your Phone Number}
Want to use this letter?
Now that you’ve seen the second interview letter template, let’s discuss why it works. Look over the opening lines. As you can see, the template offers a straightforward opening that also feels warm and approachable. The candidate can both understand the message and likely feels valued.
Next, the template details the specifics of the interview in an easy-to-read, digestible fashion. Keep in mind that this is just a simple template, so you may want to include additional information, like driving directions, public transit options, or parking instructions.
Similarly, you may need to request specific documents or a completed project. If this is the case, as the second interview letter template above does, make sure you present this information in a succinct, scannable format. This ensures clarity and (ideally) zero errors from the interviewee.
Should you decide to assign a project, ensure that it’s relevant to your hiring process. Giving a candidate busy work is a great way to deter great talent.
Finally, the letter closes with